Hello
We currently receive invoices and receipts from clients which are entered manually into spreadsheets. We are looking to purchase software which will allow us to scan receipts in to a suitable program. Any recommendations for software and program please? TIA
Replies (8)
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We use Dext (formally Receipt Bank) and this works wonders.
Combined with one of the many online bookkeeping software packages you can't go wrong, will save yourself a stupid amount of time, and will increase accuracy.
Out of preference we use Xero as the bookkeeping package.
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You can pay for a subscription per business direct from their website but if you go for the accountant/bookkeeper package you pay for a practice wide subscription and can add as many clients as you wish.
We charge a discounted rate to some clients to help absorb our costs however the time savings alone more than pays for the subscription so we supply if free to the smaller clients.
We find this also saves time when doing other work, such as P11D reviews and accounts prep as the original invoices are exported straight to Xero and linked to a bill so we can view it ourselves.
There is an element of automation you can use if you want. For example we email all our fees via Xero, we set up the Dext email address as a contact in Xero and the invoice is automatically picked up in Dext when we send it. As we know our bill will always be "accountancy fees" we set it up to automatically publish the bill to Xero without any review. This is great for suppliers who only every supply one thing. Dext can also link up with major supplier, such as utility companies and major retailers, and will pull the invoices direct from there system into Dext to review.
If you follow the above link, provide your contact details and someone from Dext will contact you to arrange a consultation and a demo of the product.
I could talk about it all day - I'm really a big fan. Some niggles (as with everything) but genuinely love the product and workflow.