The company purchased 2 new cars. The orders were placed by 2 directors and when the invoices arrived they were in the name of each of the directors. we requested they change the invoices to the Company name (that actually paid for the vehicles) but they are refusing. Can I still process the invoices through the business (fixed asset register) even though the invoices are in the directors' names - as they are cars there is no vat issue. Do they not have to invoice the company that PAID for them.....we are talking about high value cars? Also they took 2 company cars in part exchange. Help please.
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With hindsight, the directors shouldn't have signed the order if it was made out to them personally.
What evidence do they have that the cars were intended for the company ? Who's the registered keeper ? In whose name is the insurance ? Are they financed ? If not, can the directors sell the cars to the company ? If they are, in whose name is the finance ?
Meanwhile, make it clear that the company will never deal with the supplier again. Plenty of dealerships around.
Is there a reason to think the supplier made a mistake? If they did not I would agree that they shouldn't change the invoices.
Is there a reason to think the supplier made a mistake?
I'd like to establish that. If not, we're asking for a favour to correct the directors' error.
Could be a little more complicated than that. Suppose, for example, the vehicles taken in part-exchange were the directors' private cars.
Ah, right. Well, I don't want to comment further on that aspect because it's not entirely clear whose error this is.
Sorry, I have just clicked that the px vehicles were company vehicles according to the OP. If that is true the supplier, perhaps, shouldn't have accepted them from the directors if the directors did not have title to them.
I know, it's all a bit hypothetical.
I would have thought it might be sufficient to get the supplier to correct the invoices.
Is that helping them to keep their books clean . . . or is it blackmail?
Heck. It's enough to make you return the cars at speed through the floor to ceiling showroom window.