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Job costing software recommendations

Job costing software recommendations

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I have a client doing small and quirky IT installation consultancy. Project costs can be in stock components, special components sourced from the internet, own time and bought in consultants.

All costings are currently done manually on excel with Sage line 50 used for accounts and a separate project management system. The project management system doesn't seem particularly suited to the department . This is very clunky and the result is that costings aren't being updated properly for variances and margin is being lost. It is also quite slow to get quotes out which is not great for getting customer confidence.

Support for the accounting and project management systems is being discontinued ,so this seems like a golden opportunity to switch to an integrated system.

Does anybody have a client using an integrated system or a particularly friendly job costing system or use a good system themselves?

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By 3569787
03rd May 2016 18:50

As a developer

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By naomi2000
23rd Jun 2010 17:50

Job costing software

Thank you -all ideas welcome

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John Stokdyk, AccountingWEB head of insight
By John Stokdyk
24th Jun 2010 10:01

Some starting points

Hi Naomi, You've revived one of the perennial issues in accounting software. To get you started there are several articles and threads tagged with job costing on the site (and I've added it to yours).

You could also try typing "job costing" in the Any Answers search box for links to recent conversations. The traditional desktop applications that accountants are familiar with - Sage, QuickBooks, TAS, Mamut etc - are likely to crop up in conversation, and back in 2005 David Carter did a round-up of their job costing capabilities. He also did more detailed pieces on Sage 50 and QuickBooks.

If, as it appears, the client is likely to step up a level to an integrated system it may be worth checking out the likes of Hansa, Maconomy and Mamut which all cater for service-based industries.

More developers are likely to come forward to promote their offerings, but it would be remiss of me not to suggest a new avenue of research for you. As an IT-savvy company, your client should be reasonably comfortable with the concept of Cloud computing and the convenience of being able to fill in timesheets and review accounts and costs remotely should also appeal. PROJECTminder - now part of IRIS - includes an “accountslink” facility that can code and output project cost data to different nominal ledger systems and as the program matures I would expect to see closer integration with IRIS Exchequer and its derivatives.

My knowledge of the specific  project management and accounting features of other Cloud apps is a little sketchy, but your post has been a good reminder that this is a gap we need to address on AccountingWEB.co.uk. I'll do a little digging and hope that others come forward to help out.

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Teignmouth
By Paul Scholes
24th Jun 2010 10:42

FreeAgent (Iris OpenBooks)

Hi Naomi - following on from Joh's comments I've recently signed up for Iris OpenBooks online accounting, specifically because it incorporates really straightforward job costing & project management elements.  If you're not an iris user then go to FreeAgent for an idea.  It was set up by IT people and so is really user friendly.

It is basic, ie it's not a full project management system, but the job costing side is excellent and incorporates full time sheet entry as well as building & sending quotes/estimates and following these through to invoicing.

So, really depends on how sophisticated your client needs to go.  Anyway, worth a look.

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By naomi2000
24th Jun 2010 11:57

Job costing IRIS

Thanks Paul, this is really helpful . I appreciate your feedback. It really helps to have user comments.

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By naomi2000
24th Jun 2010 12:00

Job costing

Thank you , John , this is very helpful.

 

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By Lloyd Naughton
24th Jun 2010 14:09

Also worth investigating...

www.prerogative.co.uk for Greentree Accounting and Business Managemnet Software, it seems like it would fit your requirements.

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By naomi2000
24th Jun 2010 14:18

Job costing

Thanks Lloyd, this is really helpful

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By [email protected]
24th Jun 2010 14:19

Integrated Job Costing and Accounting Software Solution

Hi Naomi

We provide an integrated accounts and job costing solution that I think may be of value to your client.  My.N is an easy-to-use system which can manage stock components, special components bought in, time and hours billing etc.  Quotations can be created quickly, and reporting is simple and comprehensive.

Please have a look on our website: http://www.accountingoffice.co.uk/gendefault.aspx?SkinID=GenStdFea&sec=H&topic=JOB

If you would like any further information, or to arrange a quick demo, please use the contact us form on the website - www.accountingoffice.co.uk and I will give you a call back.

Kind regards

Claire Gosby

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By carnmores
24th Jun 2010 16:12

still the best and best value

quickbooks

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Teignmouth
By Paul Scholes
24th Jun 2010 17:10

QuickBooks for project management?

Hi carnmores - I know there is job costing on QBs plus the ability to specify a status, ie finished, in progress, with start & end dates, but is there an actual project management element, ie tracking a particular job's progress through various stages, with tasks etc etc?  We've used QBs for years and I'm always finding facilities it has but that you have to turn on so would be interested to know.

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By carnmores
25th Jun 2010 17:37

Paul my reading of the question may be slightly different from y

it seems to me that if there are a lot of small jobs the PM element is not important as the JC element - obviously on bigger longer time frame projects i would agree with your commenst re PM

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By David Carter
26th Jun 2010 11:17

Maybe try Sage?

 Since you already have Sage 50 surely it's worth having a look at the Project Costing facilities it has?  They are available (I think) on Accountant Plus and Financial Controller and pretty comprehensive (you have to switch them on via Settings - Company Preferences - Parameters).

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By RogerNeale
08th Jul 2010 13:05

Pegasus Opera II

Hello Naomi,

For many years now Pegasus have had a strong Job-Costing module which is fully integrated into accounting and payroll.

If you need simple project management, where different parts of the job have thier own start and end dates with percentage progress, costs/income analysis and different types of cost, then Opera II will certainly do that for you.
Your client may also find the service Management module ideally suited to their IT business.

A much cheaper option is Diamond Discovery.
Of course, there are plenty of other systems but it depends on your client's ultimate requirements as to which product will suit them best.

If they're in need of independant advice, please feel free to contact me.

Roger Neale
Business Systems Consultant
Perkeo Computer Systems Ltd
Mansfield

Tel 07714 670789

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By sarah douglas
08th Jul 2010 13:48

Sage Project Costing Module

Hi 

I use Sage Project costing in both Client Manager and Accounts Professional or previously know as Financial Controller.  David Carter has a good point if you are already using Sage.  You can actually enter your Purchase  invoices and sales to the project while you are doing the accounts , so no double work.   For costs outside your accounts you enter through charges. 

Regards to your question can you see projects completed , open, complete,  yes you can .  You can also attached any documents to the memo tab that are relevant to your project. For managing your project as well.  One of my clients who is in the construction industry with a 2 million turnover uses this with no problems.

-- Kind Regards [email protected] Douglas Accountancy & Bookkeeping Services, Glasgow

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By CaptureIT
14th Aug 2015 12:23

Real Time Integrated Job Costing Software Solution

We sell a real time integrated Job Costing Software package called CaptureIT http://www.time-attendance.co.uk/recording-software-system.aspx. I think this may be suitable for your needs. You can have a look at the Job Costing Software page our website and see for yourself:  http://www.time-attendance.co.uk/job-costing/software.aspx

One of our sales staff will be happy to give you a free demonstration or chat about your requirements in more detail if you wish. Our freephone enquiry number is 0800 288 8632

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