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Moneysoft and CV-19

Program update

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Moneysoft have just updated their program to mark employee as Furloughed:-

https://moneysoft.co.uk/support/furloughed-workers/
Also have produced CJRS summary report:-
https://moneysoft.co.uk/support/coronavirus-job-retention-scheme-online-...

Hoping when final guidance for employer's NI Claim comes out that payroll software providers will have some further inbuilt functionality.

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By Wanderer
17th Apr 2020 10:16

It just gets better and better:-

moneysoft wrote:
1) Gross Pay grant
The ‘Gross Pay grant’ is the lower of the following three items:

The total gross pay that was actually paid to the employee.
£576 (if paid weekly), £2500 (if paid monthly), £1152 (if paid 2-weekly), £2304 if paid 4-weekly),
80% of ‘reference pay’*
* By default, ‘Reference pay’ is the pay in the last pay period before 28 February 2020. If an employee received a discretionary bonus in that pay period, or if you wish to change the basis on which the reference pay is calculated, then please see the ‘Adjustments‘ section towards the bottom of this guide.

2) Employer’s NIC grant
Employer’s NIC grant = (Gross Pay – Secondary NIC threshold) x 13.8%

This calculation is based on the ‘Gross pay’ figure as determined in step 1, above (which may or may not be the same as the amount actually paid to the employee), as the basis for determining the ‘Employer’s NIC grant’ amount.

The Employer’s NIC grant cannot be higher than the actual Employer NIC that was due in the period (including the Employment Allowance) and so an adjustment may be necessary at this stage to restrict the amount of the grant. Payroll Manager applies this restriction automatically.

3) Employer’s AE Pension grant
Employer’s AE Pension grant = (Gross Pay – lower level of Qualifying Earnings) x 3%

This calculation is based on the ‘Gross pay’ figure as determined in step 1, above (which may or may not be the same as the amount actually paid to the employee), as the basis for determining the ‘Employer’s AE Pension grant’ amount.

Thanks moneysoft!
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Replying to Wanderer:
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By murphy1
17th Apr 2020 14:40

Isn't working though! and can't get through to them

All JRS processed as an Addition - Furloughed pay, and for three weeks

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Replying to murphy1:
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By Wanderer
17th Apr 2020 14:48

Worked fine for me.
1. Make sure you update to the version issued today.
2. Make sure that all instructions followed fully.
Having said that I only do monthly payrolls, no weekly, so can't check that through for you.

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Replying to murphy1:
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By carnmores
19th Apr 2020 11:30

use email

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By carnmores
17th Apr 2020 10:55

i haven't seen the upgrade yet

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Replying to carnmores:
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By Wanderer
17th Apr 2020 11:05

Help>Program update>Install.

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Replying to Wanderer:
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By carnmores
17th Apr 2020 11:14

thanks very much its usually automatic i thought i had missed it ;-)

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By bettybobbymeggie
17th Apr 2020 11:04

Happy days, thanks for posting.

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By Matrix
17th Apr 2020 12:29

Thanks. I haven’t done the update but put an extra field in for furloughed pay and added it manually.

Does Moneysoft calculate it for you? I will run the update and try it for the next one. I have put it all on spreadsheets ready to copy into the system and my brain is hurting.

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Replying to Matrix:
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By Learningvfast
17th Apr 2020 13:08

Yes - we did the update and there is a detailed CJRS claim under analysis that can be broken down to each employee.

From what we can see the employer nic allowance is automatically offset against any employer nic before the grant claim.

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Replying to Learningvfast:
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By Wanderer
17th Apr 2020 13:17

It is, unless you untick the claim for EA which results in it including the ER NIC in the furlough claim.

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Replying to Wanderer:
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By Learningvfast
17th Apr 2020 14:24

Yes - appreciate that if you untick the EA claim then it will obviously include the ER NIC in the grant.

Have not seen any clarity on the EA position and there only seems to be assumptions that if you claim the EA you won't be able to claim ER NIC under the CJRS.

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By susieq
17th Apr 2020 14:18

I've just run the upgrade and had a play. It currently isn't pulling any info into the claim summary because I've only got 2 weeks but presumably when week 3 is completed it'll work. Should be a huge help. I did have to tick which pay elements are included in the furlough scheme as per the help guide so make sure you do that first.

First claim will be split between the two tax years so will probably need manual calculation.

Edit - just also realised you now have to mark the employee as furloughed (control F) which apparently is also a new feature.

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Replying to susieq:
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By murphy1
17th Apr 2020 14:39

Same for us - followed all the guidance, processed week 3 today, ahead for next week, and nothing in the report for any client

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Replying to murphy1:
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By susieq
17th Apr 2020 14:50

Have you seen the extra bit about "control F" against the furloughed employee. It puts an F against their name in the pay details and then those employees are picked up. Figures aren't correct though :(

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Replying to murphy1:
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By Richard_Carey
17th Apr 2020 14:50

have you 'marked' the furloughed employees?

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By SteveHa
17th Apr 2020 14:06

I've just tested the CJRS claim report against my own calculation for two employees furloughed mid month, and it's a 100 yards away from where it should be.

Use with caution. Kudos to Moneysoft for trying, but the implementation is lacking.

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Replying to SteveHa:
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By Wanderer
17th Apr 2020 14:15

Depends who has got it right, you or MoneySoft though doesn't it?

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Replying to SteveHa:
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By susieq
17th Apr 2020 14:28

I can't get it to agree either. First one I checked relates to the pension contributions but also tried a really simple one with gross wage of £325 and the claim comes up as £240 rather than £260. Must be a reason but I'm not seeing it.

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Replying to susieq:
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By Wanderer
17th Apr 2020 14:32

Might be because of the reference period?
On the pay screen, on an individual employee click on the 'Click here for explanation' box at the bottom left then 'CJRS Claim'. See if that explains it.

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Replying to susieq:
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By Wanderer
17th Apr 2020 14:32

Might be because of the reference period?
On the pay screen, on an individual employee click on the 'Click here for explanation' box at the bottom left then 'CJRS Claim'. See if that explains it.

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Replying to Wanderer:
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By susieq
17th Apr 2020 14:53

Ah - that does help. Thanks for that.

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Replying to SteveHa:
By SteveHa
17th Apr 2020 15:45

Nope, is was me being an idiot and not seeing what was right in front of my eyes.

Richard has been in touch, and pointed out the error of my ways.

Ignore me.

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By bettybobbymeggie
17th Apr 2020 15:05

Mine is including Employer's NIC in the grant. Doesn't make a difference whether I tick the EA box or not.

**EDIT**

That said, it depends which report I look at, and even which bit of each report I look at. From "Pay details" then "Click for an explanation" then "CJRS claim" it includes it regardless. Under "Analysis" and "CJRS claim summary" the actual summary page is correct but the employee detail below that includes Employer's NIC regardless of the EA being ticked or not.

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Replying to bettybobbymeggie:
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By Wanderer
17th Apr 2020 15:04

Just checked it, for me it does include in the claim without the tick, but doesn't include with the tick.

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Replying to bettybobbymeggie:
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By Wanderer
17th Apr 2020 15:12

Responding to your edit the NIC claim is the lower of the sum of the individual ER NIC claims and the employer NIC payments for those periods.

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Replying to bettybobbymeggie:
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By Richard_Carey
17th Apr 2020 15:16

please see the FAQs at the bottom of the guide, which explains this.

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Replying to Richard_Carey:
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By bettybobbymeggie
17th Apr 2020 15:49

Ah yes - and it makes sense, thanks very much - I'm sure that FAQ wasn't there this morning!

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Replying to bettybobbymeggie:
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By Richard_Carey
17th Apr 2020 15:57

@bettybobbymeggie

You are correct - it only became 'FA' this afternoon!

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By susieq
17th Apr 2020 15:03

Thanks to Wanderer.

So the report is using February 2020 pay even when the pay is variable and you have to go into the individual employee if they have varied pay and override the setting. Now it makes sense.

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By yelsnew
17th Apr 2020 16:00

Moneysoft claim summary includes all furloughed employees even if their furlough period is less than 3 weeks? Alert pops up only if the claim period is less than 3 weeks.

Can't see how to keep a track of who's pay has been claimed for and who's haven't.

Maybe I'm just tired and overworked

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Replying to yelsnew:
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By yelsnew
17th Apr 2020 16:10

Software assumes employee is furloughed from 1st of that pay period.

So monthly employees, some furloughed on 14th April, will show up on claim summary for month of April.

The claim can't be calculated all within moneysoft if we can't enter furlough start dates.

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Replying to yelsnew:
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By Wanderer
17th Apr 2020 16:17

See:-
https://moneysoft.co.uk/support/coronavirus-job-retention-scheme-online-...
& particularly:-
5) Click on the button marked ‘Click here to select furlough pay elements‘ and set the appropriate pay elements .....

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Replying to Wanderer:
By SteveHa
17th Apr 2020 16:50

yeah, that button was the big thing right in front of my eyes that I missed.

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Replying to yelsnew:
By SteveHa
17th Apr 2020 16:49

yelsnew wrote:

The claim can't be calculated all within moneysoft if we can't enter furlough start dates.

To be fair to Moneysoft, the legislation is all over the place, and they have had less time to try to implement the changes (still with incomplete detail) than Government have, and Government haven't managed it yet, so cut them some slack for not allowing you to turn your brain off completely.

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By Wanderer
18th Apr 2020 11:42

UPDATE 18 APRIL 2020

moneysoft wrote:
Update UPDATE 18 APRIL 2020
At 17:10 on Friday 17 April 2020 (less than 72 hours before the claim portal is due to go live) HMRC contacted software developers by email to inform that they will be making major changes to the methodology used to calculate claim amounts under the CJRS.

In the meantime we have removed the step-by-step instructions to producing the claim report from this guide. We will update this page again as more information becomes available.

Just want to say that moneysoft deserve all the praise possible, the support they are giving us is brilliant!

As well as what's published on here and on their site, yesterday 17 April, their support staff emailed me back twice, both times within half an hour, to a query I raised by email.

Absolutely amazing support in these difficult times!

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Replying to Wanderer:
By SteveHa
18th Apr 2020 11:54

Seconded. Richard from Moneysoft emailed me to advise don't use the CJRS report for working out the claim until they update the software to accommodate these latest changes.

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By seitler
19th Apr 2020 13:46

Am I correct in thinking Moneysoft have now withdrawn the calculation because of the changes on Friday ? Hope they manage to incorporate something by tomorrow

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Replying to seitler:
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By Richard_Carey
19th Apr 2020 14:09

Yes, this is correct. We are now working to try and get something into the software that will be of use when processing the CJRS claim by tomorrow.

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Replying to Richard_Carey:
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By seitler
19th Apr 2020 15:54

Thanks Richard. Really appreciated

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By carnmores
19th Apr 2020 18:08

I am a little confused, nothing new there i hear you cry. I manually updated the program and not sure whether this is the same upgrade that was available before the last minute change in calculation guidelines. On which screen do you mark an employee as furloughed. i too added an addition column furlough to make this easier hopefully.

in early April i calculated the furlough pay manually for 20 employees out of the 50 of my client, the mistake i made was for employees subsequently furloughed half way thru the month. i didn't pro rata them so have now recalculated using the daily rate and am looking for guidance that that is correct.

hats off to Moneysoft for their efforts, it must be galling when HMRC change the rules so close to the deadline

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Replying to carnmores:
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By Wanderer
19th Apr 2020 18:52

On the Pay details screen with say the April pay line highlighted it's Ctrl-F. An 'F' appears to the left of Apr-2020.

BUT best to wait further updates to the advice from Moneysoft.

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Replying to Wanderer:
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By carnmores
20th Apr 2020 10:26

thanks very much , got it!

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By Richard_Carey
19th Apr 2020 21:53

FYI
Given the limited amount of time available to us since hearing from HMRC on Friday evening and the requirements of the calculations (and some still un-answered questions regarding items such as the employment allowance and csv file formats) we (Moneysoft) have not been able to produce a full calculator facility within the software.
We have however managed to add some features and reports to the software over the weekend which will hopefully prove useful.
Our updated guide can be viewed at https://moneysoft.co.uk/support/coronavirus-job-retention-scheme-online-...

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By Wanderer
20th Apr 2020 15:48

There's been a further Moneysoft program update in the last hour.

Haven't found out what's changed yet.

Would suggest all update to the latest version & await updated guidance.

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Replying to Wanderer:
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By carnmores
20th Apr 2020 16:00

I would be surprised but delighted if it dealt with a split month furlough

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