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MTD - Sage Job Costing v8 - is it possible?

Does Sage 50 Cloud work with Sage Job Costing v8?

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Hello,

We are a company that uses Sage Job Costing v8 to enter all purchase invoices, credits and employee timesheets. We currently also use Sage 50 Accounts Professional 2014.

I understand for MTD that we would have to upgrade to Sage 50 Cloud to be compliant for MTD (unless we use some kind of bridging software). However, I understand from a Sage Sales "Executive" that the functionality of job costing is already within Sage 50 Cloud and it will cost £827 + VAT as an add-on, in addition to the cloud subscription cost. Before spending such money I would want to make sure we would have the same functionality we have now.

Has anyone come across a similar situation? If so, how have you/your client proceeded?

Many thanks,

Jonny

 

Replies

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25th Mar 2019 10:34

They saw you coming.

Id be spending £50 on bridging myself.

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to ireallyshouldknowthisbut
25th Mar 2019 10:49

Shame for them that I came here too hey!

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to ireallyshouldknowthisbut
02nd Apr 2019 16:05

Save the £50, ours is free! https://www.datadear.com/hmrc-vat-return-making-tax-digital/

Can go from Sage to HMRC in under 60 seconds :)

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25th Mar 2019 10:38

Your existing software isnt broken, so save your hard earned cash and just pay a small sum for bridging software (not sage) . There is a full list of suppliers on HMRC's site.

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to Cheshire
25th Mar 2019 10:46

Yep, this was my thinking.

The only benefits (that I can see) is that this new version of Sage is multi-currency. However, the amount of foreign currency transactions we have are minimal, so it's not much of a benefit. We can continue to convert these transactions ourselves.

Also, we cannot export from our Sage to Office 365 Excel, which can be a useful tool, but not essential.

Are there any bridging tools that are better than the rest, or are they quite similar in function and cost?

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to JonnyB1984365
25th Mar 2019 13:09

JonnyB1984365 wrote:

Also, we cannot export from our Sage to Office 365 Excel, which can be a useful tool, but not essential.

Depending on what you want to extract, try exporting a csv file. Excel's Power Query feature (aka Get and transform) can be used to simplify the conversion of the csv reports to something friendly in Excel if you are doing this on a regular basis.

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to paulwakefield1
25th Mar 2019 14:22

That may be useful. Thanks for the info

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25th Mar 2019 11:02

I personally will be using VT software, but then I have several VAT registered clients and use the software already for Accounts production.

MTD is still in pilot stage and I have to say the only real recommendations Ive seen have been self recommendations from the software companies. That said, more of the regular responders on here may have heard some good reviews that they might share.

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to Cheshire
25th Mar 2019 12:00

As no-one has used anything more than a couple of times its hard to recommend anything yet.

I am waiting for the market to settle down (read: prices fall to sensible levels) before looking around in earnest.

Seems many developers have thought "this is easy, big bucks here" and priced themselves way to high for a really basic bit of functionality which is only ever going to be a "cheap is best" type purchase.

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to ireallyshouldknowthisbut
25th Mar 2019 12:12

ireallyshouldknowthisbut wrote:

I am waiting for the market to settle down (read: prices fall to sensible levels) before looking around in earnest.

Seems many developers have thought "this is easy, big bucks here" and priced themselves way to high for a really basic bit of functionality which is only ever going to be a "cheap is best" type purchase.


HMRC say that 11 providers (I think they are all bridging) are offering a free service. (At least for 2019).

I don't think you will get better than free price wise.

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By JEJ
25th Mar 2019 12:05

There was a previous post on AW noting the use of spreadsheet plugin Vitaltax, with a promise to report back in June. I had a quick look at that and it seems straightforward, but we too are waiting in the hope that people will report on bridging software which has proved accessible and robust. I think those reports may take a time to filter through.

https://www.accountingweb.co.uk/community/blogs/mjshort/pln-mtd-and-cryp...

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25th Mar 2019 15:12

RIP Takeway owners lol

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26th Mar 2019 12:55

JonnyB1984365 wrote:

Hello,

We are a company that uses Sage Job Costing v8 to enter all purchase invoices, credits and employee timesheets. We currently also use Sage 50 Accounts Professional 2014.

I understand for MTD that we would have to upgrade to Sage 50 Cloud to be compliant for MTD (unless we use some kind of bridging software). However, I understand from a Sage Sales "Executive" that the functionality of job costing is already within Sage 50 Cloud and it will cost £827 + VAT as an add-on, in addition to the cloud subscription cost. Before spending such money I would want to make sure we would have the same functionality we have now.

Has anyone come across a similar situation? If so, how have you/your client proceeded?

Many thanks,

Jonny

 

Hi Jonny,

Just to add a bit of clarity for you.

Firstly - Multi currency, multi currencies is built into Sage 50 professional 2014 which you are already operating so you can actually enable this now if you want. Tools > Activation > Enable Foreign Trader . I think this is where the option to activate it is in your version. if not then it may be in Modules > Wizards

Job Costing functionallity Vs Professional - In short, Purchase invoices - Yes, Credits - Yes, Timesheets .... Perhaps.

Best advise i can give you is to go turn on projects in your existing Sage 50 professional and have a look at the following. Open up demo data by going to File > Open Demo Data, log in as Manager with no password.

Browse to Projects down the left hand side. this will take you into the projects module with demonstration data inside it. across the top you will an option called Resources. this is where you can set up different employees/labour charges etc. You can then save your resources and use the Charges option across the top to enter in time sheets to record when staff have worked on each project. Please note their is no import facility for this.

Hope this helps.

Kevin Brown
Sage UK - Accountants

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to kevbrownuk
26th Mar 2019 13:18

Thanks for the advice Kevin.

In the past we had looked at the Projects side of things in Sage, but the resources section doesn't appear to have the flexibility that Job Costing has for timesheet entries.

In Job Costing we have the availability to create different pay rates, which can then be selected as necessary, for different employees. Also, for tracking budgets, Job Costing is much superior, as we can group different types of labour together to see if we are on track with our original quotes.

In projects it appears that we would have to enter a new resource for each type of work one employee does. That is a lot of categories to enter and we'd have to do it for each employee.

Regarding foreign currency, I see that we do have that option, but my guess is that it wouldn't work alongside Job Costing. As purchase invoices are entered in Job Costing v8 any foreign currency invoices would be converted upon entry to Sage 50, but I would imagine that the entry recorded in Job Costing would not be converted? Happy to be proved wrong here of course.

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11th Apr 2019 10:58

Hello again.

Today we have received an invoice from Sage for Sage 50 Accounts Pro (Sage Cover Extra) for £1,371. Last year we paid £786 for Sage Cover Online. Quite the increase!

To move to Sage50 Cloud would cost £140 per month, £1,680 per year, and includes support, and the MTD links all in place, so no need for bridging software.

I was also told that a MTD module can be added to Sage 50 Accounts Pro (I thought this wasn't possible?) for £300, which would make the £1,371 mentioned above increase up to £1,671. Which is now only £9 less than Sage50 Cloud. If this is possible, what is the point of staying on Accounts Pro?

Unfortunately, Sage's projects module appears quite useless compared to the reports from Sage Job Costing, so we would still have to keep Job Costing, with its seperate support of £632 per year!

With the increased support cost I first referred to, I wonder if it might just be worth moving to Sage50 Cloud. Does anyone have experience of Sage50 Cloud and is the £25.75 extra we'll be paying a month bring us a load of amazing new reports and features???

Thanks

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