Old VAT Invoices

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We have received 100+ old VAT invoices and we are now looking to post these onto our system. These should have fallen into older VAT quarters. We are going by the rule of being able to claim old input VAT up to 4 years. These invoices will create a refund when we normally have a VAT an amount to pay HMRC. Is it normal practice to date these invoices on our system the day we recieved them or keep the original date? We are still within the same accounting year to posting these earlier in the year will not create any opening balance issues.

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RLI
By lionofludesch
15th Dec 2023 10:33

Depends on your software. Will it pick up invoices outside the current quarter?

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By Penso123
15th Dec 2023 11:15

Our software will include late claims and unreconciled vat transactions not picked up in prior returns

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By paulhammett
15th Dec 2023 11:58

Original date (in my opinion).

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Replying to paulhammett:
RLI
By lionofludesch
15th Dec 2023 12:02

Yes, I'd do original date.

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By Moonbeam
18th Dec 2023 17:00

Given you may well get some interest from HMRC in these old invoices, I would use the original date and enter as much detail as possible for each invoice to your software.

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By bendybod
21st Dec 2023 14:39

You need to consider whether you're required to notify this separately to HMRC due to the amount of VAT due. Personally, I would be inclined to do so anyway, since a voluntary disclosure is more likely to see any penalty reduced or even suspended, whereas HMRC coming back and saying you tried to hide it in a VAT return is less likely to be seen leniently.

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paddle steamer
By DJKL
21st Dec 2023 16:45

One thing I would do is post all as a consecutive batch, PI numbers x to x+100, so they are all together in sequence, readily identified, rather than mixed in with more current invoices.

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By paulwakefield1
21st Dec 2023 17:09

It sounds as if the OP has only just received the invoices and so, if this is the first return since receipt, I would argue that no voluntary declaration is required (whether or not over £10k/turnover based limits). I'm assuming no invoices are over 4 years old (although when that starts from is ambiguous in HMRC guidance).

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