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Online data

What happens if you stop using an online accounts package.

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Intuit (Quick Books) tell me that I can access my data for a year after which it is destroyed.  I  wonder if this is sufficient.  HMRC, I understand, can require access to up to six past years.  I think the Intuit policy is rather hard particularly when pdf records are attached to most transactions.    

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By fiona_howells
06th Jul 2017 12:32

I think that's standard - you can download your data and keep that instead

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PJ
By paulgrca.net
06th Jul 2017 12:43

It's your responsibility not theirs!

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By Cheshire
07th Jul 2017 07:38

Well if you will go cloud based! Keep paying or drag all the information out of it that you (ie HMRC) might need.

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By landscaper
10th Jul 2017 11:13

I was using Quick Books for my husband's business at one time but moved to VT (praide be!). I downloaded all the ledgers, saved as PDFs and filed on my PC and copied to Dropbox folders and emailed myself a copy too. So, if all goes Pete Tong should be able to recover from one if not all of those sources!

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By landscaper
10th Jul 2017 11:13

I was using Quick Books for my husband's business at one time but moved to VT (praise be!). I downloaded all the ledgers, saved as PDFs and filed on my PC and copied to Dropbox folders and emailed myself a copy too. So, if all goes Pete Tong should be able to recover from one if not all of those sources!

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Stepurhan
By stepurhan
10th Jul 2017 17:15

OP wrote:
I think the Intuit policy is rather hard particularly when pdf records are attached to most transactions.
Look at it from Intuit's point of view.

To keep your data, they have to pay for the infrastructure to do so. (servers, backups, ongoing maintenance, etc). Why should they continue providing that for someone who is no longer paying them?

To give a physical comparison, say you keep all your paper invoices in boxes in a storage unit. If you stop paying for that storage unit, are you not going to have find somewhere else to keep those boxes?

It is your responsibility to keep records for at least the past six years. Whether you do that by continuing to pay Intuit, or by archiving the Intuit data in some fashion, is down to you.

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