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Orginal Documents for DBS Check

Orginal Documents for DBS Check

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Recieved letter regarding the DBS checks to be done by AAT. Do other bodies require you to send the orginl documents for verifying your identy. I have been told that I need to send by post either my current passport, driving licence or the birth certificate produce when I was born. 

I have mentioned to them that firstly I don't want to send my passport by post at the start of the summer hoildays with no idea when it will be returned. Also sending my driving licence could have the problem if I am stopped by the police and given a producer ( which usually gives you 7 days to produce documents). 

Why in this day and age can't these bodies who can check if we have a criminal record not be able to confirm our identity via electronic ways using either the driving licence number or passport number.

Am I being silly in refusing to send my valueable documents by post?

 

Replies (21)

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By Moonbeam
29th May 2018 18:27

You can have your identity verified online free of charge via HMRC. It's a pain, as they ask you obscure questions about items that don't always exist on your bank statements, but it saves you from sending anything anywhere by post. Go to Gov.verify and find out for yourself.
I've got this far, but still need to do the criminal record check.

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By Paul D Utherone
29th May 2018 22:50

You can do it online, as have I, though for some reason my driving licence would not get me through the initial verification - I think it was something to do with my middle names that are held in different ways by different departments but nothing I did would let me use that as one of the verifiers.

Managed to get through another way and paid my shilling, so am now waiting for the confirmation.

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Replying to Paul D Utherone:
RLI
By lionofludesch
30th May 2018 00:09

A shilling is very good value.

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By NH
30th May 2018 09:03

I have exactly the same situation, I really do not want to send original documents, as you say they are valuable and required by myself at all times, this is very poor from the AAT.
Repeat the OPs question - are other bodies asking for the same?

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By SkyBlue22
30th May 2018 09:26

One of the documents checks that is made when a DBS check is done is that the documents you are using are legitimate documents. I run the DBS checks for my firm and although I use an online portal, I must check the original documents for each one that I do.

If you see the document provided by the gov, the original ID must be seen: https://assets.publishing.service.gov.uk/government/uploads/system/uploa...

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By claudialowe
30th May 2018 13:00

Still waiting for my letter from AAT......................

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By eckbookkeeping
30th May 2018 13:17

Having just spoken to HMRC they do not seem to be asking for the original documents to be sent. According to them they will use the details given when registering to do most of the check but MAY need further information.

With paying AAT member in practice fees of over £450 a year and now having to pay another £46 for the DBS check and possibly another £10 to send by recorded/ insured postage, I am looking at the £270 charge for HMRC AML supervision as being a better option.

Any thoughts on any good reason to stay with AAT would be helpful as I can't see the fee being a good investment at the moment.

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Replying to eckbookkeeping:
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By NH
30th May 2018 13:44

I must admit, I am started to think the same, the CPD courses used to be great value for money but even they are too expensive now, no need anymore for mortgage ref purposes either given that they always ask for HMRC TYO and tax calc.
I dont think it makes any difference for PI cover either like it used to

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By Paul D Utherone
30th May 2018 14:20

Got my letter today and registered with DBS to view online.

I haven't had to send any original documents so far. Did it all online.

EDIT: That said it's like pulling teeth trying to work out what the online account wants and I nearly managed to mess up the registration because it still does not recognise my driving licence

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Replying to Paul D Utherone:
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By rjoconnor81
30th May 2018 14:17

According to the e-mail I have you register on-line, they then send you an envelope to send the original documents. Called and asked if I could send certified copies, only an original passport or driving license, and they can't guarantee how long or if royal mail will return it. I raised my concerns that I would be sending three original documents in the same envelope, but not their concern.

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Replying to rjoconnor81:
By Paul D Utherone
30th May 2018 14:43

rjoconnor81 wrote:

According to the e-mail I have you register on-line, they then send you an envelope to send the original documents. Called and asked if I could send certified copies, only an original passport or driving license, and they can't guarantee how long or if royal mail will return it. I raised my concerns that I would be sending three original documents in the same envelope, but not their concern.


Interesting, because the letter I had today says:

"Thank you for your recent application for a DBS check.

If you have requested a paper certificate you will receive this separately in the post. You can also view your certificate online. In order to do this you must create a DBS Online account and link it to your DBS profile using the code below"

All of which I believe that I have done - though I still cannot work out how to view my certificate as I seem to be missing some required references to do so.

But all of this was without sending any original documents off. I just created an Experian account and verified my details (except the driving licence) there.

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Replying to Paul D Utherone:
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By acceje
30th May 2018 15:50

You have to put the authorisation code in via the top tab. You can then see the certificate using the manage DBS schedule tab. I couldn't find it either so had to ask the web chat for advice.

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Replying to acceje:
By Paul D Utherone
31st May 2018 15:59

Thanks. That worked

I still don't quite understand why my driving licence is not recognised for as part of my proof/verification!? I can only presume it's something to do with my middle names and how they appear in different places. Tried ringing the helpline, but gave up after 10 minutes of the same three bars of on hold music.

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Replying to Paul D Utherone:
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By acceje
30th May 2018 15:51

.

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Replying to Paul D Utherone:
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By rjoconnor81
31st May 2018 09:08

Are you completing this form for the AAT? They are using a third party provider DDC who are insisting on original documents.

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By acceje
30th May 2018 15:46

Hi I had my letter last week - I sent the docs and got them all back yesterday. Very quick - the certificate is online to view today. I was very annoyed about the cost and hassle but didn't see that I had any choice as I want to keep my licence.

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Image is of a pin up style woman in a red dress with some of her skirt caught in the filing cabinet. She looks surprised.
By Monsoon
31st May 2018 12:06

I got my documents back within about a week, or 2 at the outside.
It's annoying (more annoying that I had to pay £46 to DDC, as opposed to £20 to an online provider, as DDC are doing all the admin for AAT) but nothing to waste energy over.

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By Moonbeam
31st May 2018 14:30

It sounds as if the method AAT requires to be used is a rip-off. I'm an ATT member and we just have to provide the DBS cert to our association.

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By Tosie
01st Jun 2018 23:16

It is £25 to obtain a basic disclosure certificate through Gov.and this is what AAT members should be allowed to do rather than use a third party. A friend has an enhanced certificate and this is not acceptable to AAT.

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By Justin Thyme
05th Jun 2018 21:18

A career-long devotee of the AAT – I recently returned after an absence only to read the AAT MLR 2017 letter with utter despair.

The AAT could have made the process easier - and they have – for themselves - washing their hands of the work by farming out the task of DBS checks to a third party – at their licensed members' expense.

The AAT could have negotiated a special rate for its licensed members. This appears to be the case - but in an unexpected way. The DDC website shows that a BDC purchased directly from them usually costs £37 rather than the £46 or so cited in this thread for licensed members.

As far as I am aware, the reason for the discrepancy has not been stated but the AAT’s attitude to charging which was revealed in its response to a member who questioned the fairness of abolishing the reduced fees that were once available to those with a low turnover:

“…and confirm that we carry out an annual benching marking review of our fees against other accounting and financial professional membership bodies.”

may be suggestive. Charges appear to be based on what they can get away with.

Furthermore, it is both ironic and the height of irresponsibility for the AAT to introduce a commercial third party over which it has no control to be in charge of a task which is aimed at - preventing fraud!

There seems to be no mention of what happens to the by-product of the process – the little matter of the mass of licensed members’ data and scanned original documents. Is it deleted permanently with the guarantee that it is neither copied nor passed to another party, internal or external in the interim? If not, then the AAT has been instrumental in enabling a commercial third party to create a database of information and images of original documents of its licensed members – that which is really only the preserve of government authorities and the individuals to which they relate.

This seems to be just another story of the shepherd that once carefully tended their flock, who one day stares across the field and sees - only sheep.

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By claudialowe
06th Jun 2018 08:18

Is there anyone that has not received their letter yet from AAT? I am still waiting for mine.......................

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