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payroll pro rata 260 days - is it always 260 days

should part month payroll always be calculated on a pro rata of 260 days?

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Normally I would pro rata pay for a leaver based on 260 days.  So a client had a staff member leave at the end of June which is 65 days working days into the year.  so 65/260 is 1 quarter, whcih accords with the 3 months of 12 they have worked.  So you would expect that they should have been paid 1 quarter of their annual pay.

However the year 1st April 2019 to 31st March 2020 there are 262 working days (assuming monday-friday work pattern)

so the staff member hasn't quite worked 1 quarter of the year the have only worked 65/262 days.  In all probability the employer will just want to pay the higher amount to the staff member but I wondered if this is actually a thing and in fact you *should* always use the actual working days in a year - or just remain consistent at 260 knowing that sometimes, yes theoretically the haven't worked the full quarter but best to favour the employee




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By Kevin Kavanagh
19th Jun 2019 10:40

We use 260 days for calculating extra days worked or whatever. But surely if the employee is paid monthly, and 'leave(s) at the end of June' you just pay a month's salary as normal?

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By paul.benny
19th Jun 2019 10:58

There are no hard and fast rules - except maybe this:

How would you want to be treated as a leaver (or for that matter as a starter)?

Do that.

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By tom123
19th Jun 2019 11:27

I always use 260 for part months worked.
There are some weird times of the year, (I had someone leave on 30th May one year, and (because of weekends etc) the days worked would have equated to more than a standard 1/12 of the year. In that case I deducted one day instead.

I agree with the others, I don't do any working back calculations to see the total number of days worked in a period.

After all, when does everyone's years start and end.

Would you need to base it on a calculation relating to the date the employee started working for you?

What about leap years?

At least by always using 260 I don't have to try and remember too much if someone asks a question down the line.

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By Cloudcounter
19th Jun 2019 12:02

It's in our contract of employment, and we encourage clients to do the same with theirs, that one day's pay is calculated as 1/260 of the annual salary. Should stop any arguments.

However if somebody leaves at the end of a month I'd just pay the full month. Anything else would seem petty to me.

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By tom123
19th Jun 2019 16:32

Depends on context. With 300+ employees (as in a previous employment) I would always work the same way, deducting days if required.

If I just had one employee at once, then I can imagine paying a full month in a lot of cases.

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By hairyfingers
19th Jun 2019 12:13

Thanks for your replies.

just musing really - I'll just use 260, which favours the EE

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