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Afternoon all,

I know this must have been asked many times before, I did try a search but nothing related came up.

Which payroll software do you recommend?

As a practice we use IRIS, and they have quoted £1,126 (annually)  for up to 100 payrolls for their payroll bureau.

Many thanks

Replies (39)

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By stratty
29th Dec 2014 15:39

Moneysoft

The out and out winner on this forum is Moneysoft.  It is cheap, cheerful, intuitive, easy to use and packs many of the mainstream features found in more expensive software.

A licence for Moneysoft will come in at about 10% of what you are currently spending.

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By CA-London
29th Dec 2014 15:46

Thank you - yes I have heard of MoneySoft, but can't help think that their software looks very "old school" and "out-of-date" when comparing it to IRIS Payroll Bureau.

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By stratty
29th Dec 2014 15:56

Looks

Moneysoft does have a particular old school feel to it.  The functionality however is the same as other packages.

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By giannina
29th Dec 2014 16:02

Qtac every time for me

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RLI
By lionofludesch
29th Dec 2014 16:27

Moneysoft

Get Moneysoft.  At the end of the day, you just want to work out the payroll, not create a work of art.

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By MKH
29th Dec 2014 16:51

new

Moneysoft wins for us - we had a review of payroll software about 4 years ago and moved from Iris - should have done it years before...no brainer.

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By J_G_W
29th Dec 2014 17:35

It also depends on the size of your clients

and what services you are offering for automatic enrolment. if you plan to assess and upload for your clients Moneysoft is far from ideal.

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By DKB-Sheffield
29th Dec 2014 18:26

Payroo

Hi,

Sorry to all of you Moneysoft fans!

If you are talking about many small clients (up to 9 employees), I use Payroo. It's online (access anywhere), allows for client timesheet entry, online access to payslips for employees, holidays, sick, SMP, P11Ds and CIS, entry on the fly and more

Oh, and did I forget to mention... it's free for up to 9 employees per employer (£3 p/a per employee thereafter).

It won't do for all and wouldn't be cost effective if you have a lot of larger employers but I have QuickBooks (Proadvisor) to back me up in that case. I would advise you setup an account and have a play. There's no charge and you can have as many "plays" as you want for as long as you want without paying a penny.

Incidentally, I have used Moneysoft and liked it. Quickbooks too does the job. However, all lack the flexibility offered by Payroo. Payroo does everything I need and more and I don't have to consider expensive CIS/ P11D software or the cumbersome HMRC CIS/ P11D tools?

<EDIT> AE also catered for (obviously)

<EDIT> Free payroll bureau - unlimited employers.

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By mikeyban
29th Dec 2014 20:58

Simple... Moneysoft... Fantastic

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By [email protected]
30th Dec 2014 11:09

Another Alternative? BrightPay

Hi CA-London

Another alternative is BrightPay- it has a very appealing user interface that is easy to handle; with clear and uncluttered screens.

BrightPay’s bureau licence has a fixed price of £199 and this includes unlimited employers, unlimited employees and unlimited free support.

I agree with J_G_W, how payroll software deals with auto enrolment must be taken into consideration. With BrightPay, auto enrolment features are included at no additional cost. BrightPay makes auto enrolment easy - the software manages communications, postponement, ongoing monitoring of employees, tailored reporting, opt outs, etc.

More suggestions for payroll software on this thread: https://www.accountingweb.co.uk/anyanswers/question/payroll-software-suggestions

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By J_G_W
30th Dec 2014 17:31

Rachel - Brightpay

<a href="mailto:[email protected]">[email protected]</a> wrote:

I agree with J_G_W, how payroll software deals with auto enrolment must be taken into consideration. With BrightPay, auto enrolment features are included at no additional cost. BrightPay makes auto enrolment easy - the software manages communications, postponement, ongoing monitoring of employees, tailored reporting, opt outs, etc.

Rachel, could you send me something on the auto enrolment features of BrightPay. The key areas for me is being able to assess each pay reference period and be able to download a spreadsheet in the format required to upload onto the pension providers website/portal. Does it cater for this and for what pension providers?

The cost of £89/£199, presumably an annual cost?

Thank you

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By Captainblack
30th Dec 2014 13:44

I am with DKB Sheffield. If you want a cloud-based Payroll solution at least give Payroo a look. We have used it for years, not because it's free, or cheap, but because it works well.

Captain

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By J_G_W
30th Dec 2014 17:11

Payroo

I must confess, I've never heard of the the software. It may be a solution for some of our smaller clients who are looking for an alternative to . Has anyone done due diligence on the company? I mean this in the nicest possible way, but if the website is anything to go by, it looks like it was created by some guy in his bedroom. Where is the information held etc?

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By James Reeves
30th Dec 2014 17:57

Payroo servers

J_G_W wrote:

Where is the information held etc?

The servers appear to be hosted in Germany, but you can no doubt check with Payroo support.

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By CA-London
30th Dec 2014 17:37

Rachel - Brightpay

BRIGHTPAY looks like a nice user-friendly piece of software - similar to IRIS, but cheaper.

Are you able to give some contact details of UK based accountants who would be open to speaking with me about BrightPay? I'd like some references (as opposed to random testimonials on your site).

 

Many thanks

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By DKB-Sheffield
30th Dec 2014 17:45

@ J_G_W

To confirm,

I spent a good number of weeks researching payroll software last year and looked at all of the options. I had cost and functionality as my main requirements. I furthermore had a requirement for CIS and P11Ds and did not really relish the idea of spending extra money on having these services.

Payroo came out top for the following reasons:

Payroo is not a fly-by-night company and has been providing payroll software services for some time.

They are recognised by HMRC (and hence must have gone through their due diligence procedures).

The website looks poor but, the software looks fine (I don't personally think Moneysoft is the most professional or polished software)

The software has capability above and beyond some of the other entry-level alternatives and I really love the fact that CIS and P11Ds are included as standard.

For a small payroll bureau, there are so many more expensive alternatives on the market with less functionality.

If cost is no issue, go for Iris or Sage instead - they have pretty websites and attractive software.

If you have cost constraints and deal mainly with small employer's I can't think of a better alternative.

Incidentally, I have no affiliations to Payroo (except as a customer) and receive no benefits from promoting their software. However, with an increased user-base, they will perhaps spend money on a pretty website if it is that, and not the software offering, which is important.

Finally, new software providers should always be given a chance. Through an increase in bookkeeping software options, the likes of Sage and QuickBooks have had to reduce their prices in line which can only be a good thing! 
A wealthy friend of a client of mine once rented a small office space in the North of England to a new software developer. They were unable to pay rent for the first few months so he took a 10% share in the company in return. Some said that this was an irresponsible decision as software developer businesses do not last. He was the one laughing however when the unknown software developer turned out to be Sage!

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By James Reeves
30th Dec 2014 18:02

HMRC recognition

DKB-Sheffield wrote:

They are recognised by HMRC (and hence must have gone through their due diligence procedures).

I am happy to be corrected, but I don't think that HMRC does any "due diligence" beyond checking that the software performs to the minimum standard for recognition (which I believe is a conformance suite comprising a set of online calculations and submissions).

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By [email protected]
30th Dec 2014 19:17

BrightPay

CA-London Here are some BrightPay testimonials but unfortunately I cannot give out customer details. However here’s an independent review of our software by the ICB http://www.bookkeepers.org.uk/out/?lid=199 - I hope this helps. There is also a  60 day free trial if you wish to try it out.

 

J_G_W In BrightPay, all employees are assessed at each pay period, with on screen alerts if an employee becomes an eligible jobholder and needs to be automatically enrolled.

Regarding pension providers, BrightPay has integration with NEST, NOW:Pensions, The People’s Pension and Scottish Widows. BrightPay prepares CSV files in the format required for each of these pension schemes and has built in communications specific to these pension providers.

Here’s a demo of auto enrolment in BrightPay with a NEST pension scheme: https://www.youtube.com/watch?v=yYI5djjrJEw

Yes, the cost is annual. £89 includes one employer, unlimited employees and free support whereas £199 has unlimited employers.

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By Chris1994
31st Dec 2014 12:08

Clarification

Hi

 

I am a representative of Payroo. Just to inform you that we do not talk down competitors. If you have any queries about us please feel free to contact us and we'll give you honest answers.

 

To clarify a few points above that have been mentioned.

 

We have three servers based in different locations around the UK. Yes we do have a server in Germany, but this server is ONLY for the online training/demo and the FAQ's. Therefore no customer information is held offshore. The actual software which you sign up for is located within the three UK servers which is backed up every ten minutes.

 

HMRC have a recognised standard which we meet. Payroo uses the same formula's that matches HMRC's supplied schema. We are open to discussion if anyone believes we are missing something, which we can add onto our system. Furthermore Payroo's auto enrolment solution has been tried and tested by The Pension Regulator, which caters for all the main pension providers and more can be added upon request.

 

We like to invite anyone to test our payroll software as well as testing other payroll providers to find the right result for you.

 

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By James Reeves
31st Dec 2014 20:07

@Chris1994

Thank you for clarifying the position regarding where the client data is stored. I do think this would be a useful thing to mention on your site FAQ (I didn't see any mention but I apologise if I missed it).

Happy New Year!

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By Captainblack
31st Dec 2014 12:27

Hi Chris1994

Chris

I think this was your first post on this forum so: Welcome!

If you browse "Any Answers" you will see that payroll in general generates a lot of questions. People are always looking for alternative suppliers to the big names that feature all the time. You could conclude in reading the posts that an untapped opportunity exists for your company.

Payroo often gets good reports for being cost-effective and highly functional whist feedback on the support team is, perhaps, less positive. And there are a lot of unanswered questions (in the Any Answers section). As you will from the posts members would like to understand more about the company, its objectives, the direction of the software, where data is stored, how secure the solution is, etc.

Anyway, it's nice to see a representative of Payroo (and presumably the other brands Able and Net Pay Due) on the Forum.

Captain

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By Chris1994
31st Dec 2014 12:41

Thank You

Hi Captain

 

Thank you for this. Yes we are aware of feedback which we are looking into. We will monitor these forums more in the future.

We welcome all the feedback both positive and negative.

Note to all: If anyone has concerns regarding Payroo, please feel free to get in touch.

I'll be finishing early today so may not be active again today. I will be back on Friday.

 

Have a good new year!

 

Chris

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By chatman
01st Jan 2015 21:10

@BKD-Sheffield - Payroo v Moneysoft
@BKD-Sheffield - Does Payroo do anything that Moneysoft Payroll Manager doesn't or is there anything specific that it does better?

I would prefer to use online software, but Moneysoft is so good I am reluctant to change
I did once try Payroo but they didn't respond to any of my help requests when setting up a test client so I couldn't continue with it.

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By Chris1994
02nd Jan 2015 10:32

Payroo

Hi

 

Unfortunately i can't comment on what Moneysoft offers over Payroo and visa versa.

If you would like to contact me directly on anything you wish to know on what Payroo offers then i will be happy to do so. This also goes for the problems you had regarding setting up a test client.

 

 

 

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By chatman
02nd Jan 2015 12:08

Chris1994
Hi Chris1994 My comment was addressed at DKB-Sheffield, as he has tested both Payroo and Payroll Manager. I wouldn't expect you to knock the opposition.

Regarding the lack of help my concern is that no help was provided at the time. I thought it was maybe because I wasn't yet paying fee.

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By Chris1994
02nd Jan 2015 13:32

New to this!

Apologies still new to this!

Thanks for the feedback. The fact you aren't paying the fees should not affect the level of support you get, we try to make our standard consistent. This is something we have started to improve on recently and will continue to do. Apologies if you wasn't happy with the standard on that particular issue.

 

 

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By DKB-Sheffield
03rd Jan 2015 13:45

Payroo v Moneysoft

chatman wrote:
Hi Chris1994 My comment was addressed at DKB-Sheffield, as he has tested both Payroo and Payroll Manager. I wouldn't expect you to knock the opposition. Regarding the lack of help my concern is that no help was provided at the time. I thought it was maybe because I wasn't yet paying fee.

Hi and sorry for the delayed response.

Okay, in as brief a manner as possible, my comments are:

Payroo v Moneysoft

 - The standard features offering is similar
 - GUI of Moneysoft is "nicer" and more relevant for users with little understanding of payroll
 - Speed of entry into Payroo can be quicker (i.e. without Moneysoft GUI)
Basically, with the 2 comments above, once you have processed a few runs, I find this irrelevant (unless of course you are using staff who do not understand the underlying basics regarding payroll.
 - Payroo is free for employers of up to (and including) 9 but gets quite costly for larger employers
 - Payroo is 100% Online and hence accessed anywhere (I had to run some payrolls on a foreign business trip last year - perfect
 - Payroo - Employers can enter time sheets and view reports online (employer's secure area)
 - Payroo - Employees can view payslips, P45s, P60s, P11Ds etc. online (employees's secure area)

It would be easy to say - "yes" to Payroo and/ or "no" to PM but, it really does depend on your individual requirements. If for example, you have a good number of clients who have 9 or fewer employees, Payroo is ideal. If they are mainly 10 or more, it could get costly. Furthermore, if you fancy the idea of fully online payroll with online client access, Payroo is better.

Clearly, as has been echoed in this thread, setup an account and have a go. It won't cost you but will mean you can assess this for yourself.

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By Nicks9991
02nd Jan 2015 18:00

I have a potential client with 17 employees. Last week I called SAGE who quoted me £360 (inc VAT) for SAGE 50 Payroll.

I thought this seemed very expensive!!!

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By Arabita
02nd Jan 2015 20:01

Can I just check - if one uses payroo, as long as there are less than 12 employees there are no chrages.

I'm using my phone so cant access/read the web page cocorrectly.

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By Captainblack
02nd Jan 2015 20:26

10 or more

The break point is, I believe, "10 or more".

After 10 then they are £3.00 per employee so a 10 employee company would pay £30.00

Captain

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By Arabita
02nd Jan 2015 20:48

So its free up to 9.
Sounds too good to be true!
I genuinely would really like to know how they make their money. Cannot be many employers with 10 plus employees joining to make a profit for Payroo

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By Captainblack
02nd Jan 2015 20:54

Arabita

There are three companies selling a similar service with different commercial propositions:

Payroo (essentially free for up to 9)Net Pay DueAble

I suspect that they are different approaches to the market, aiming to capture different audiences. Perhaps Mr Payroo could comment, Chris?

Captain

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Euan's picture
By Euan MacLennan
03rd Jan 2015 15:59

I have no experience of Payroo

... but on the basis of this thread, the only reasons why anyone would choose Payroo over Moneysoft are:

that it is online software, if you think that is secure and an operational advantage, andit is free for up to 9 employees per payroll, if you really cannot afford £116 a year for an unlimited number of payrolls with up to 100 employees/sub-contractors each.

Against that, you have to put up with the confession from the man from Payroo that "the level of support you get, we try to make our standard consistent. This is something we have started to improve on recently" and DKB's opinions that "The [Payroo] website looks poor" and the "GUI of Moneysoft is "nicer"", although that does seem at odds with his previous opinion that "I don't personally think Moneysoft is the most professional or polished software".

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By Captainblack
03rd Jan 2015 16:11

Comments

IMO Moneysoft looks like Windows software from the era of Windows 98 BUT as everyone here will tell me, it's straightforward to use and very practical. Payroo's GUI also looks a little dated (the software not their website) but it too is straightforward to use once you get used to it. I doubt that the 'elegance' of either solution will be decisive in choosing a product over functionality, cost and the 'cloud vs local' debate. Yer pays yer money...

Captain

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By DKB-Sheffield
03rd Jan 2015 16:21

Okay, in my defence...

Firstly, I use Payroo for the reasons that it is simple, straight-forward, online, allows me to run a remote payroll service quickly and efficiently (without spending hours creating secure PDF payslips to email) and is cost effective for my requirements (I mainly have smaller employers). I am satisfied that the system is secure (well as secure as using desktop software however secure that really is) and certainly does give me an operational advantage.

I am personally not sold on graphically perfect websites. Indeed, a frequent post on here regarding AP software yields VT as being a "winner". Have you even tried looking at their website - it's appalling!

As for my comments regarding Moneysoft's GUI... yes it is more appealing than Payroo and is certainly better for non-payroll professionals. However, I do stand firm in my fact that Moneysoft is not the most professional/ polished software as Sage, Iris, QuickBooks and a whole host of other packages are nicer to look at and more professional.

Basically, what I am saying is, Payroo works for me. It's not perfect for everyone but then, neither is Moneysoft, 12Pay, Sage, Iris, QuickBooks and a whole host of other options. What I do however suggest is that a trial be taken for what it is worth.

Personally, I do not make any decisions on software based purely on posts in a forum but, when I see a new piece of software listed, I give it a try to see if it meets my needs and if it does, add it to the list. It believe that it is only by trying/ trialling software that informed decisions can be made.

To confirm, I am in no way linked to, a representative of or related to Payroo in any way other than as a customer. It makes absolutely no difference to me whether the OP chooses Payroo or any other piece of software and I would quite happily remove my suggestion from the list to avoid confrontation. That way, even if the OP would have found their perfect software in Payroo, they would be none-the-wiser.

Finally, and for the record, my software of choice is Sage Payroll Bureau - an excellent piece of payroll software. costs around £500 per year but, at least it's good.

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By chatman
09th Feb 2015 19:34

Just been trying out Payroo

I have been playing around with Payroo and have found the following:

It is really slow. Not quite dial-up pace, but you have to wait a bit after clicking each buttonI couldn't see a batch processor like in Moneysoft. Is there one, or do you have to go into each client's records separately to file a return?In Moneysoft, you can see the whole year in one screen, so you can see the effect of different salary levels very easily. I couldn't see any similar what to do that in Payroo. Is there one?Payroo offers me several different options for RTI filing, whereas Moneysoft gives me one. I prefer only having one.I wanted to see how much to pay HMRC, so I could see that the employers allowance had been correctly taken into account, but could not see this anywhere. Is it there?

 

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By bhaveshk
09th Sep 2015 11:32

Trying ADP Cloud on Payroll

ADP payroll on cloud solution is designed to handle complexities of all types of business. Once the solution is customized to your business requirements, you can process payroll and the associated compliances such as TDS, PF and ESI deductions with a single click.  ADP has been in the payroll business for the last 60 years with 80% of Fortune 500 companies using our solutions.

Key benefits of using Payroll on Cloud

Security - Our Payroll processing software is built on ADP’s own platform which is hosted in Tier-III datacenter in Chennai owned by ADP. The data center is also supported by a remote DR site in case of any emergencies.Robustness: The payroll on cloud solution has been the backbone of ADP’s managed services division, where more than 350,000 pay slips are generated every month using this platform.Integration: Payroll on Cloud can integrate with ADP’s Leave, Time and Attendance management systems. Payroll on Cloud also comes with customizable adapters to integrate with existing systems at client’s place like- SAP, MS-Dynamics and PeopleSoft.Mobility: With mobility changing the IT landscape, we embrace it. Our payroll software can be accessed from all popular browsers and mobile operating systems. System of Records The main strength of the product comes from the system of record and interdependencies it captures between various data segments. Payroll on Cloud comes with a very strong HRIS module, which makes the product scale as the organization grows. Our customers have grown from a small strength to almost thousands of employees in different locations across India.Single-Vendor advantage: ADP is also an expert in Payroll and Statutory compliances. While taking advantage of the on-cloud payroll solution, our clients can also leverage the expertise of our statutory compliances services, which is spread across the country.Automation: ADP’s Payroll software eliminates the need for manual intervention at several stages of payroll process, which ensures huge time save for other strategic activities.  During the peak payroll days of the months- our clients have saved around 85% of the time. With the automated processing of TDS, Payroll on Cloud ensures processing of accurate worksheets to specific pay-groups from various states.

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By bhaveshk
27th Sep 2016 11:36

A payroll system is which organizes all the tasks of employee payment and the filing of employee taxes. I suggest to SoftwareSuggest. They have listed on many payroll management software for retailers and whole sellers.

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Replying to bhaveshk:
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By thestudyman
27th Sep 2016 11:44

bhaveshk wrote:

A payroll system is which organizes all the tasks of employee payment and the filing of employee taxes.

Thank you Einstein

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