Share this content
0
571

Quickbooks Pro Advisor - help with reports for VAT

VAT return detailed reports not showing info req'd

Didn't find your answer?

Search AccountingWEB

Hi

Im very new to QuickBooks Pro Advisor, having just taken on 2 new clients who have been using it for a couple of months.

Im doing their first VAT returns, but when I pull the detailed VAT report it doesnt seem to show full details of some of the expenses to enable the customer to check and authorise the return properly.

Clients pays for quite a lot of the smaller business expenses especially has the usual bag full of small receipts. 

These have been entered onto the 'expenses' part of the module, currently with say the 'payee' section in that area set as 'director's name' or eg 'hotels' to lump all the expenditure together so there are no long lists of 'suppliers' names. 

The item is described in more detail in the  'description' box  eg stationery, stamps, name of  hotel, name of restaurant where he took his wife for anniversary dinner (!!) blur blur. 

Despite the 'memo/description' option box in the VAT detailed reporting area being ticked nothing that appears in the description box shows in that VAT detailed return.   It only shows the 'payee' name.

Im keen to ensure the excluded receipts will show the detail in drag from the DLA at any point as well as the VAT issue.

The info will show if I add it to the 'memo' box although I did think this was just for additional notes (if ever its used!) but to be honest then what exactly is the point of the 'description' box as it doesnt appear to come up on other reports neither.

Any pointers from seasoned QBO users would be gratefully received.

 

Replies

Please login or register to join the discussion.

avatar
02nd Jul 2019 15:26

this is a very long winded question and would benefit from being clearer as it is extremely difficult to work out exactly what you are asking and some of your terminology is confusing . it is also extremely difficult to determine how you are entering items, you should shy away from entering totals but seek to enter individual entries. It may be worth recommending to your clients that they use the app which will allow them to capture receipts as they go. Are you correctly entering the VAT rates in the VAT box on the far right. aqnd finally what do you mean by excluded receipts?
i have a number of clients on QBO and use it extensively and havent come across such a problem, items in the description box show on my designed VAT reports BUT you should not enter the director / hotels as payee as you then cant keep a check on the supplier

Thanks (0)
avatar
By JoF
02nd Jul 2019 18:57

Hi
Thank you for your response.

I have just tried a test transaction through this workflow:-
New expense --> payee -non ( left blank )-->category 'stationery' -->description 'printer ink'--> £2500 -->VAT 20% S--> exclusive of tax option chosen --> total £3000.

Just tried a detailed vat report - still nothing showing in the memo/description column.

Thanks (0)
avatar
to JoF
02nd Jul 2019 19:06

you are correct i have just replicated this myself which is why its important to have the payee. i will see if i can recover my customised report and get back to you.

Thanks (0)
avatar
By JoF
to carnmores
02nd Jul 2019 19:16

Ive just tried one with a payee and the rest of the workflow the same - still nothing.

Very odd!

Thanks for taking a further look.

Thanks (0)
avatar
02nd Jul 2019 19:17

try again entering the detail not in the description box but in the memo box below as you say in the meantime. i will look again tomorrow when i speak to QBO

Thanks (0)
avatar
By JoF
to carnmores
02nd Jul 2019 19:25

Hi
That works for now.

Quickbooks suggested I go to reports---search VAT detailed-->click on the cog-->ensure the memo/description box is ticked--> save.

It was. I even tried unticking it and re-ticking it, yet still nothing from the description box was showing. Stupidly I let them go off the phone before I tested it!

Thanks again

Thanks (0)
Share this content