I'm the FC for a property management company. We have several sites, each within a separate company, which we manage on behalf of investors.
We have been using a bespoke package running off MS Access (which Microsoft stopped supporting about 20 years ago!), but it's certainly not an accounting package. Currently, to prepare the y/e WP files, I have the laborious task of exporting the sales and purchase ledgers to Excel, then extracting and putting together a file out of that. (Our accountants submit the final accts, so all I need to do is prepare the WP files).
However, our package does have some advantages. On the sales side, it creates and sends all rental invoices automatically, per the inputted rent agreements. For purchases, it allows hyperlinks to PDFs for all the invoices entered. Plus, I can create a BACS run for unlimited invoices and suppliers in one go. Having come from a practice where we heavily used Sage Line 50, I believe the above 3 points to be things a package like Sage just cannot do.
So what I am seeking is an accounting package to run alongside our existing package, or better yet, one that can do the above tasks.
Ideally I want a package that will be as automated and time saving as possible. Hence I am reluctant to return to Sage Line 50 which I believe is very much a manual input driven software.
A further complication is that all bankings run through one client account, so while I would like a software that automates the bank posting process (as I believe Xero does), I don't know how that would work where bank transactions relate to different legal entities which (presumably) have individual logins/NL's.
Any advice welcomed.