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Recommended online bookkeeping system

Recommended on line bookkeeping system

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What online bookkeeping system would posters recommend for a simple sole trader business with maximum of 4 sales invoices per month and 10-15 purchases/expenses per month;  client wants to invoice  his customers from the software too. Not currently VAT registered but likely to be in next 12m so need to be MTD compatable. Obviously wants an inexpensive system (say £10/£15 a month max) for such a simple business. Thank you.

 

 

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By MCV71
03rd Apr 2022 20:51

Pandle for that number of transactions. Free without a bank feed or £5+VAT for a feed

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Replying to MCV71:
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By I'msorryIhaven'taclue
04th Apr 2022 09:14

So far as I can discern Pandle is owned / controlled and operated by a firm of online accountants The Accountancy Partnership* www.theaccountancy.co.uk who last time I looked sold their monthly accounts prep services from £39.50 monthly.

Anyway, the heads-up is that there are obvious dangers in directing your clients towards the software of what amounts to a cut-price competitor.

*At the foot of their website home page is their trading name the accountancy partnership and their company number 07083629. Search that number at Cos House and you'll find Pandle Limited. They certainly hide their light under a bushel.

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Replying to MCV71:
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By Wanderer
07th Apr 2022 11:05

£2.50 per month if you pay & recharge.

And we have had none of the issues that I'msorry alludes to.

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Replying to Wanderer:
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By I'msorryIhaven'taclue
08th Apr 2022 09:24

I guess my only issue is that Pandle accountancy software keeps under its hat that it's owned and operated by Pandle Ltd the cut-price accountants.

Nowhere on Pandle's (the accountancy software's) site does it declare that fact.

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By Hugo Fair
03rd Apr 2022 21:49

Far too little info for a serious 'recommendation' ... starting with who is going to be operating the online bookkeeping system (client or a professional)?

Also, if t/o is forecast to exceed £7k/mth during next year ... then either the order values or volume of them is presumably expected to grow rapidly. Depending on the type of business and the value/volume mix of orders, client may quickly need rather more info than the bare minimum book-keeping.

It's always disruptive (and often both costly and wasteful) to keep changing software systems ... so a proper consideration of current & forecast business needs is likely to prove more cost-effective (and efficient) than chasing the LCD (lowest common denominator).

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By anneaccountant
03rd Apr 2022 23:17

Client will do bookkeeping as it is pretty straightforward. Number of sales invoices unlikely to change much but value per invoice is likely to increase to take client above the VAT threshold. Purchase/expenses likely to stay very much as now so 10/15 entries per month. So just a very simple business.

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By anneaccountant
04th Apr 2022 08:40

Freeagent looks like it gets the best reviews amongst the mainstream online bookkeeping systems. Would that be the consensus here!

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Replying to anneaccountant:
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By JacquiMBurns
07th Apr 2022 14:33

No sorry. I have a client who uses that & it is a mess...probably his fault for not knowing how to use it but even so, it is taking me a while to sort out.

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Replying to JacquiMBurns:
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By rmillaree
07th Apr 2022 14:59

"No sorry. I have a client who uses that & it is a mess...probably his fault for not knowing how to use it but even so, it is taking me a while to sort out."

I think we will universally agree (surely) if we set client off on any online package without help it will end up a mess most of the time - doesnt seem fair to criticise freeagent for that ?

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Replying to rmillaree:
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By johnjenkins
07th Apr 2022 15:07

So the correct forward movement is to set up VT bookkeeping. Not only is it free but allows the client to make as much mess as they like until they get to grips with it. Then they can upgrade or go wherever.

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Replying to anneaccountant:
By JCresswellTax
07th Apr 2022 14:39

yes, definitely freeagent. The most user friendly online bookkeeping solution out there.

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By Guilford Accounting
07th Apr 2022 10:30

Xero

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By rmillaree
07th Apr 2022 11:17

For billy basic Bokio is an option at nowt per month including sales invoices - bank feed - vat and ability for accountant to login and setup accounts for clients.

https://www.bokio.co.uk/pricing/

Note on free tariff
you can do vat
do sales invoices
and get bank feed

there are plenty of bells and whistles that do cost money though - so client should see if any of the "added cost items" are needed.

Thanks (0)
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By rmillaree
07th Apr 2022 11:17

For billy basic Bokio is an option at nowt per month including sales invoices - bank feed - vat and ability for accountant to login and setup accounts for clients.

https://www.bokio.co.uk/pricing/

Note on free tariff
you can do vat
do sales invoices
and get bank feed

there are plenty of bells and whistles that do cost money though - so client should see if any of the "added cost items" are needed.

Thanks (0)
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By Michael.Hall
07th Apr 2022 11:31

A definite vote for FreeAgent - have lots of first-hand experience with it, and it sounds like it fits the bill. If your client banks with one that's part of the NatWest Group, FreeAgent is included free, otherwise I believe it's £9.50 + VAT per month for the sole-trader version, for the first six months, then £19.00 + VAT thereafter.

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By johnjenkins
07th Apr 2022 11:41

VT cashbook. It's free.

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Replying to johnjenkins:
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By Wanderer
07th Apr 2022 11:52

And not online.

anneaccountant wrote:

What online....

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Replying to Wanderer:
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By johnjenkins
07th Apr 2022 14:44

With that sort of postings why would you want to be online?
VT cashbook is free and by far the best for small business.

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Replying to Wanderer:
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By johnjenkins
07th Apr 2022 14:47

Again when you have to register for MTD or VAT you upgrade to VT transaction+. Still by far the best system and cheapest on the market.

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Replying to johnjenkins:
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By Wanderer
07th Apr 2022 17:27

Oh, I don't doubt it and I am one of the biggest fans of VTT+ & use it for multi million £ businesses.

It's just not the question the OP asked is it?

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Replying to Wanderer:
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By johnjenkins
08th Apr 2022 09:13

You're quite right it's not what the OP asked. That's the beauty of being an Accountant who can read perhaps a bit more into things. I can read what the OP asked and the reason. So I've offered an alternative option that might well suit the OP purposes for the time being. It will be up to the OP to decide.

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By SimonStone
07th Apr 2022 13:36

Another vote for Xero here. While their starter package says only 5 purchase invoices, you can get round this by posting as cash book payments direct from the bank. Or get them on a partner only cashbook plan which is even cheaper (you have to pay the subs though)

Plus it's easy to scale up when they need to use MTD, and the business grows.

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By JacquiMBurns
07th Apr 2022 14:30

Try Zero. Do not, on any account, use Quickbooks. It is horrendous.
My personal preference is Sage but I think that is more expensive than you wish to pay.

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Replying to JacquiMBurns:
By JCresswellTax
07th Apr 2022 14:41

Harsh on quickbooks, you get out what you put in - I would keep that in mind.

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Replying to JCresswellTax:
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By seeroo
08th Apr 2022 09:24

Agree! Although I prefer Xero, QuickBooks is not that bad. Not as user friendly for accountants but if you know how to use it and give your clients some pointers it's not bad and it's cheaper.

I use both regularly and they both have annoying quirks but less than some of the other offerings out there like Kashflow and Sage One which are just vile! Haven't used FreeAgent much though.

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Pile of Stones
By Beach Accountancy
07th Apr 2022 17:15

Quickfile might suit - £45 + VAT per year , another £15 if you want bank feeds.

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