Reimbursed Expenses

Reimbursed Expenses

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Happy Father's Day Everyone!

Hope everyone is having a good weekend.

I'm working for a printing office where one of our suppliers has stopped delivering to our area due to cost cutting and general low demand in our area, and they were much cheaper than some of their competitors, I've offered to drive there to pick up the supplies once every other week, in my own car which I pay for the fuel. My employer has reimbursed me the cost of fuel at 45p per mile that I drive to pick up the goods, which has totalled to about 120 pounds over the entire year. 

For a seperate reason, I've had to register to file a self assessment, I was wondering if this reimbursement should go anywhere on the return, I had a brief skim and there was only a section on employment for benefits on P11D and another for expenses, which both didn't seem to fit? I have checked with the employer and I do not have a P11D. 

Apologies for bothering you all on a sunday.

Hannah

Replies (8)

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By Paul Crowley
16th Jun 2024 18:37

Tax taxable
Ignore it

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Replying to Paul Crowley:
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By David Ex
16th Jun 2024 19:00

Paul Crowley wrote:

Tax taxable
Ignore it

Quite likely but could be a minor detour on usual commute or similar and so not wholly business?

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Replying to David Ex:
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By HannahH89
16th Jun 2024 19:23

I go during office hours, from the office straight there and straight back to the office

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Replying to Paul Crowley:
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By HannahH89
16th Jun 2024 19:19

Sorry what is tax taxable? Thank you

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Replying to HannahH89:
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By Paul Crowley
16th Jun 2024 21:39

Mistype
Not taxable or
Tax free

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By David Ex
16th Jun 2024 18:53

Have you insured your car for business use?

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By FactChecker
16th Jun 2024 19:10

45p per mile and you're an Employee ... so these reimbursement of expenses are being made under the MAPS (Mileage Allowance Payments) scheme - see https://www.gov.uk/expenses-and-benefits-business-travel-mileage/rules-f...

FWIW that rate is not merely "reimbursing me the cost of fuel" - it is meant to cover the part of your expenses in maintaining/running a car that might be attributable to business mileage (i.e. there's an element in there for insurance, MoT, servicing/repairs and depreciation).

As per the above guidance, this does not have to go in your SATR as it is tax-free ... subject to being within all the rules for that (as per David's comment above).

Tongue-in-cheek question: are these trips being made in working hours?
If so you need to make sure your insurance includes cover for that - if not would your employer like to pay you for the extra hours?

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Replying to FactChecker:
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By HannahH89
16th Jun 2024 19:14

Yes made during work hours, Thank you, for letting me know it doesn't need to go on SATR, thanks for your time.

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