We do not have much travel within the company, it only happens occassionly during the year, then once a year when we attend a trade show/exibition when 4 or 5 members of staff attend.
We have always reimbursed staff for the cost of meals while on business travel (sandwiches and a drink at service station usually). However, a receipt dropped on my desk this morning for £53 for lunch that 3 sales guys had following a meeting (approx 120 miles travel each way if that makes a difference).
My fault that the system was open to abuse, so now I ned to tighten thing up. How is everyone else handling it?
I am thinking of starting to use HMRC scale rates of £5 (5 hours) and £10 (10 hours). Keeps it nice and simple and no need for supporting receipts to be provided. Is anyone else doing this?
How would it work when the guys attend the trade show once a year ? £5 doesn;t go far an the ExCeL in London !
Does anyone use an online system for expense claims?