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Software for project reporting & budgeting

Software for project reporting & budgeting

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We've got a client who needs P&L on a project by project basis and also to budget, again per project.

 

Any suggestions?

Nothing we currenlty use seems suitable.

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By paul.benny
24th Jul 2019 16:22

A bit more information might help.
- What industry is your client in?
- Do they have their own accounting systems (what?) or you doing the bookkeeping (again, what system?)
- What is the nature of income and costs against each project? For example construction projects typically have lots of costs from many different sources but few revenue items.
- What's the scale? SAP will do a great job of this but is overkill for most SMEs

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Replying to paul.benny:
By Howard Marks
25th Jul 2019 13:20

In the events sector.

Each project would consist of 1-2-3 sales invoices and up to 20 expenses.

Max 20 projects per month at present.

New client - existing accountant using Kashflow (internally only - not been opened up to the client) and client uses Excel for costings.

I'll be looking to move away from Kashflow and merge bookkeeping & the required reporting into one.

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By Moonbeam
24th Jul 2019 19:29

Depends on the size of client. If they're big enough Paprika might be the answer. If on the other hand they are smaller, Sage 50 still has the best project costing software for this level, if you can bear to use standalone software and can cope with the awful Sagedrive.
It might possibly also be worth looking at Quickbooks online (although the online version keeps crashing out at present - for me, anyway). Not sure how good their offering on projects would be.
Xero's project software is nowhere near as good.

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By Howard Marks
25th Jul 2019 10:40

In the events sector.

Each project would consist of 1-2-3 sales invoices and up to 20 expenses.

Max 20 projects per month at present.

New client - existing accountant using Kashflow (internally only - not been opened up to the client) and client uses Excel for costings.

I'll be looking to move away from Kashflow and merge bookkeeping & the required reporting into one.

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Replying to Howard Marks:
By Charlie Carne
01st Aug 2019 11:36

QBO should be able to handle that perfectly. Its project reporting is excellent and is very easy to customise. It would perfectly suit that size of business. You need the 'Plus' version of QBO, but Intuit offer big discounts to accountants who purchase via their wholesale billing.

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Replying to Howard Marks:
By Charlie Carne
01st Aug 2019 11:36

Double-posted

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By Brend201
01st Aug 2019 10:52

I'm not sure if QuickBooks Online can handle it but QuickBooks desktop has/had a feature that would work. You can classify all costs and revenues to a "Class" and if you set up each project as a class, you can require the input of a class for every transaction. It might be worth looking at that.

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By ara.martirossian
01st Aug 2019 11:23

Sage 50 Accounts Professional has a pretty functional Project ledger which allows capture of costs \ revenue against a project as well as basic budgeting. The solution can also be enhanced by giving remote users the ability to enter time-sheets and expenses from their iPhone \ iPad \ browser using the Mobile2Sage suite of modules. You can see these in action on YouTube at

https://www.youtube.com/user/reditvideo/search?query=mobile2sage

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By Keith White
01st Aug 2019 12:00

As someone has already said, it depends on scale.

https://www.synergist.co.uk/ is our product, but could well be overkill. Events projects can also be quite tricky if there's tons of external costs to manage. Excel is hard to beat in some cases because it's quick and easy to enter data, but spreadsheet hell and lack of cross-project reporting could become a factor.

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Aqilla
By Aqilla Cloud Accounting
07th Aug 2019 09:05

You should take a look at Aqilla (aqilla.com)

Aqilla has full project accounting and budgeting/forecasting built in as standard, budgets can be allocated to a project, along with sales, purchases, time sheets and expenses, you can also post a journal to a project

Built in reporting allows P&L reports to be run across an individual project or all the projects (and share the reports with project managers) with full drill down

I'll drop you a pm with contact details

Simon

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