Tax Calc in 2024

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Hi, 

I need something that's going to be able to cope with potentially 1,000+ clients and not be too inefficient from an admin perspective.

I demo'd taxcalc a couple of years ago but I believe the practice management side has come on a long way in that time? Ideally I want something that's a complete solution, but it is disappointing to see there aren’t many 3rd party integration with TC, such as raising client invoices etc.

Does the documentation management system really help and replace shared folders in Windows?

Any other modules that are good or bad?

I appreciate any advice you can give.

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By janelm
28th Jan 2024 22:40

I've used TaxCalc Personal Tax/Corporation Tax unlimited options for over a decade. I added the Communications Centre a year ago which is a massive improvement for me, being able to easily segment any subsection of my client base on any different criteria for emails, reminders etc, and have emails easily prepopulated with tax due, payments on account etc (which I have meticulously managed to type without error for years but decided it was time to pay some money to do things more sensibly).

I don't use the Practice Management side much as I love my master spreadsheet, though, I should review if I could do more things more effectively with TaxCalc PM. I don't have staff so have less to track in this area.

I haven't looked at the Document Manager on TaxCalc, because having used IRIS OpenSpace for some years (free of charge document portal for client-sharing for up to 1 GB, and £200+VAT for 1000 e-signatures/e-approvals), everything else is vastly more expensive.

This is less efficient from an admin point of view of logging in separately to upload tax returns for approval, but it is useful to be able to request e-signatures for anything on the document portal. Reading the details of DocManager for TaxCalc, it seems to say you should put all drafts on Document Manager for clients to see/agree first, before spending the cost of a 90p envelope to separately ask for e-signature, which appears a little clunky as a two-step process. I send things in one go to clients, if they have a query and don't approve it, then I don't lose the e-signature credit on IRIS OpenSpace - just delete it off and replace with a new version.

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Replying to janelm:
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By SouthCoastAcc
29th Jan 2024 10:34

janelm wrote:

I've used TaxCalc Personal Tax/Corporation Tax unlimited options for over a decade. I added the Communications Centre a year ago which is a massive improvement for me, being able to easily segment any subsection of my client base on any different criteria for emails, reminders etc, and have emails easily prepopulated with tax due, payments on account etc (which I have meticulously managed to type without error for years but decided it was time to pay some money to do things more sensibly).

I don't use the Practice Management side much as I love my master spreadsheet, though, I should review if I could do more things more effectively with TaxCalc PM. I don't have staff so have less to track in this area.

I haven't looked at the Document Manager on TaxCalc, because having used IRIS OpenSpace for some years (free of charge document portal for client-sharing for up to 1 GB, and £200+VAT for 1000 e-signatures/e-approvals), everything else is vastly more expensive.

This is less efficient from an admin point of view of logging in separately to upload tax returns for approval, but it is useful to be able to request e-signatures for anything on the document portal. Reading the details of DocManager for TaxCalc, it seems to say you should put all drafts on Document Manager for clients to see/agree first, before spending the cost of a 90p envelope to separately ask for e-signature, which appears a little clunky as a two-step process. I send things in one go to clients, if they have a query and don't approve it, then I don't lose the e-signature credit on IRIS OpenSpace - just delete it off and replace with a new version.

Thanks Janelm, very helpful!

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By SouthCoastAcc
29th Jan 2024 13:30

Sorry for the questions, is there any software that links to the gateway which can show the actual tax balance due?

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Replying to SouthCoastAcc:
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By Wanderer
29th Jan 2024 13:43

Not that I've ever seen. Don't think this is part of the HMRC 'Fetch'. If you manually put in the payments on account then TaxCalc (& others) show the final amounts due.

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Replying to SouthCoastAcc:
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By janelm
29th Jan 2024 14:33

I login to my HMRC agent account and check the current client position when completing each tax return, and then type their POAs and any extra payments made into TaxCalc, so that it shows the correct amounts due, this is not automatic. Once the info is there, that can automatically flow through to populate client emails etc.
[Also now for two thirds of my clients I additionally login to my ASA account to check the IRV to check P60/P45 info, as this sometimes has P11d figures and/or student loan that may not appear on Fetch and/or often the clients don't manage to supply the P60/p45. There are so many things that could be so much smoother and less time consuming.....]

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