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Using Moneysoft payroll & holiday % accumulation

Can I manually increase the holiday accumulation figure so that any SSP etc will not reduce hol pay

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I'm deciding on how best to set up employees on Moneysoft payroll. I am able to calculate the necessary  % figures for holiday PAY entitlement based on earnings / annual pay  but if an employee is off sick they will either not be paid or will receive SSP which is considerably less than the usual pay and will not therefore accumulate the holiday pay entitlement as normal earnings would. Is there a column perhaps that I can add the shortfall to so the holiday pay accumulates as it should but does not effect the pay? I'm really keen to use the % option but if I can't find a way around ensuring staff holiday pay accumulates correctly I'll have to do things differently. 

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RLI
By lionofludesch
27th Oct 2017 18:06

No. In fact, you should be paying holiday pay based on the employees' regular pay.

It's this sort of thing that makes the % option more difficult than it should be.

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By seonaid anderson
27th Oct 2017 18:21

There is a user defined "addition" section in Moneysoft where you could possibly make up the shortfall or you could use the note section to note how much holiday pay is added to the fund and then use the addition section when it is paid out. Does mean you do the calculation of the amount manually but not too hard to do.

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Replying to seonaid anderson:
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By Whits
27th Oct 2017 18:33

I was thinking of adding a note in such cases - will look into your other option of 'Addition' though - thank you!

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By Marion Hayes
27th Oct 2017 18:37

Don't overlook the importance of Lion's reply to you - even if off sick employees continue to accrue holiday entitlement as if they were working normally so why do you need to restrict Moneysoft's ability to work it out properly for you

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Replying to Marion Hayes:
RLI
By lionofludesch
27th Oct 2017 18:42

Is the problem not the Moneysoft will work it out on SSP, rather than their regular wage ?

I'm not a % user, so I'm just guessing, like.

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Replying to lionofludesch:
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By Whits
27th Oct 2017 19:02

No. I'm sure like you said the SSP won't accrue any holiday pay anyway. So I just need somewhere to add the money that should be accrued though can't if no wages were paid if employee didn't work. The % is great though - once I got my head around the calculation.

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Replying to Marion Hayes:
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By Whits
27th Oct 2017 18:52

Hi. Money soft is brilliant but if using the percentage option, SSP is less than the percentage of normal/regular wage. I'm trying to ensure that employees are paid holiday pay as if they were never off sick (as they should be) and so want to make sure a normal weeks/months wage is in the accrued calculation. I don't mind adding the accrued holiday pay myself onto system but just wondered if there was a more professional way of including such shortfalls. Will be looking at SMP next and I'm sure will need to add lots of holiday pay accrued here too if use the % option. As far as I'm aware this is the only way to work out holiday pay on money soft though.

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By seonaid anderson
27th Oct 2017 18:43

The percentage section takes a percentage of actual pay so if a lower pay is made under SSP that is the amount it accrues.
Payroll rules are incredibly complex and Moneysoft does well to manage as much of it automatically as it does for a relatively low cost (Having used it for the last 4 years I'm definitely a fan!)

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Replying to seonaid anderson:
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By Whits
27th Oct 2017 18:57

I'm a big fan too. I'm not complaining as I understand there are limits but there is always room for improvement on all software. It's nice and easy and I wouldnt want that to change. I think Moneysoft is amazing!

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By Whits
28th Oct 2017 10:51

Thanks for help all. I think I ve found a solution. Unfortunately Using Addition column is not an option as any figure in there increases the pay but I can go into the Holiday Pay Fund Balance and add any accrued holiday pay to the b/fwd 'from last year' box so now the accrued balance is in line with normal earnings. Yey! Also I will add a note for each time I must do this so can track the b/fwd figures and why.

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Replying to Whits:
RLI
By lionofludesch
28th Oct 2017 09:44

Or ..... you can go into Holiday Pay, delete the % column for that particular week or month, and type the right number in to the "Holiday Pay Added" column.

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By Whits
28th Oct 2017 10:53

No way!
That simple? I love Moneysoft !

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Replying to Whits:
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By lionofludesch
28th Oct 2017 12:54

No point in working out a work-around for things that don't actually need working around.

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