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Voice Recognition for accountants

What do people use.

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I daren't really ask this for fear of sniggers. My husband has a most successful accountancy business which we are gradually dragging in to today's computerised/digital age.However he still uses a dicta typist. Nowadays people don't even know what one of these is. The danger is that is she leaves or is off long term. How on earth do we continue.What do accountants use for voice recogntion? As he states he hasn't the time to type himself (not that he is really capable). We have a super lady who has kicked him forwards on many levels but we need pointers on this.

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By Manchester_man
10th Jul 2019 11:52

I can't help wondering what this lady spends her time typing?

I've only sent one letter in the past month and that was enclosing payslips to the one client who still prefers paper payslips.

They only other time a letter will be written is on the odd occasion we need to put something in writing to HMRC.

It sounds like your husband is using letter as the primary method of communication, unless the typist is typing out emails? If so, then hats off to you for recognising the need to move forwards.

It sounds like you are aware that there are more efficient ways of working these days, so I guess the key is getting your husband on board with this?

There are voice recognition applications out there although I haven't used any so can't recommend.

I highly recommend that you move to email and electronic signatures using something like Adobe Echosign or Signable. This should drastically cut down on the amount of letters that are sent out and I would also set up standard templates for emails attaching accounts, tax returnss etc. This kind of communication doesn't need to be typed out each time.

We use Accountancy Manager. It allows templates to be set up for chasing records, reminding clients how much tax they owe, engagement letters (all by email) etc.

It's not perfect but nothing is in terms of practice management software.

That will probably be too much of a leap, so a very good in between solution is Logical Office. This allows emails and letters to be standardised and pulls through standing data from the database.

Best of luck

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By Tom Herbert
10th Jul 2019 12:03

We reviewed one example a little while ago:

https://www.accountingweb.co.uk/community/blogs/philip-fisher/philips-sp...

From the sounds of it, although it wasn't 100% accurate it did a pretty decent job. Other dictation tools are available!

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By brian-scholar
10th Jul 2019 12:24

I use a program called Dragon Naturally Speakinng. It can be somewhat frustrating at times, you have to learn it's foibles and be very clear in your dictation. You also need to read what you're dictating in case it inserts words which sound alike but aren't the ones you want.
I also have set up templates for letters which I frequently issue and just edit where necessary.
Frankly, I'm not sure it saves much time after you've spent time correcting it's errors, but if you hate typing for whatever reason it's worth considering. It's quite clever but it doesn't yet have the ability of context, I suppose that's too much to ask. It sure isn't as clever as the computers in Star Trek but one day, who knows?

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By The Innkeeper
10th Jul 2019 12:28

Dragon Dictate is wonderful. We use it for memos, file notes , emails and letters to HMRC.

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By johnt27
10th Jul 2019 15:06

+1 for Dragon dictate.

Alternatively, if you have a smartphone, O365 and use IFTTT you can achieve the same solution.

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All Paul Accountants in Leeds
By paulinleeds
11th Jul 2019 12:29

Windows 10 has speech recognition built-in. I dictate all my letters/emails/notes.

It's not perfect but compared to typing, even simple short emails, it's a lot faster.

I made an 'IT investment' with a £12 headset. Best ROCE ever!

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