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What Payroll Software do you use for clients

I have 12 clients with payroll and am looking to potentially change to new software

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I'd be interested to see what fellow accountants use as I seem to pay a fortune for software. I currently use Sage and it is very good and does everything I need so may well stay with it but if there is cheaper software that is as good I'd love to know. I have clients ranging from 1 employee to 50 employees for payroll and of course I have the Pensions module as well. All access their payslips on the Sage portal too to comply with GDPR.  I have one client who wants to also be able to access their payroll and asking why it is not on a cloud system.  I'm not keen on this idea but a cloud based system may be useful in this climate if I wanted my employee to run payroll remotely. Currently it is only set up on my office laptop so only |I can run it. 

I have looked at Xero (which I do use for bookkeeping) and Quickbooks but having tried out their payroll there does seem to be shortcomings for a larger payroll so not keen on those. Also of course HMRC's own payroll isnt great for 50 + employee's 

Iris is another that I have used but pricing seems pretty similar to Sage as far as I can see.

As I say I'd be interested to see what others use 

thanks in advance

 

Replies (37)

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RLI
By lionofludesch
30th Mar 2021 14:36

Moneysoft and Brightpay are the recommendations you'll get on here.

Of those, Brightpay seems the better fit for you.

Thanks (3)
Replying to lionofludesch:
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By carnmores
30th Mar 2021 14:50

if you use a desktop app then Brightpay has a portal where you can upload staff data for them to look at. If using Payroll Manager (moneysoft then you would need Dashboard to do something similar. MyPaye is a good online solution. good luck

Thanks (2)
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By susieq
30th Mar 2021 14:49

Moneysoft vote from me. Just had phone call from Brightpay but it's more expensive and I'm happy with Moneysoft. Does CIS, pension etc. Very happy with it, and put a few clients on it too and they find it much easier than Sage payroll.

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By legerman
30th Mar 2021 14:54

I would go for Brightpay as well with their added Connect feature. I would normally recommend Moneysoft but they don't have the connect feature, although you can use paydashboard with it. Not much difference between pricing though, and Brightpay is fully integrated.

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By Paul Crowley
30th Mar 2021 15:19

We switched from IRIS to Sage
Cheaper and all staff prefer SAGE
Iris charges were high, with extra charges for number of people in pension schemes. IRIS wages support was good, but had a war trying to cancel. IRIS admin and cancellation policy is outrageous

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By mbee1
30th Mar 2021 15:46

Brightpay with Brightpay Connect added. Employers can even use Connect to update salaries, include overtime or whatever other additions they want themselves. This syncs back to the software. The Connect part is cloud based although the actual payroll software is PC based although, I believe, there are plans to make this cloudbased soon.

Thanks (2)
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By Kristela
30th Mar 2021 15:46

I use Moneysoft as it is cheaper than Brightpay, but i like better Brightpay.
What I struggle with on Moneysoft is uploading monthly CIS payments.

Thanks (2)
Replying to Kristela:
By coops456
01st Apr 2021 13:18

Kristela wrote:

I use Moneysoft as it is cheaper than Brightpay, but i like better Brightpay.
What I struggle with on Moneysoft is uploading monthly CIS payments.


Interested to know what exactly you are struggling with? We use Moneysoft and have 50+ CIS clients.
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By Southwestbeancounter
30th Mar 2021 15:50

We're just about to change from Sage to Brightpay and at the moment Brightpay seems fine and loads cheaper than what we were paying to Sage - whose prices were mainly bolstered by their extortionate pensions module!

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By frankfx
30th Mar 2021 16:26

have a look at moneysoft payroll manager

download the trial

play with their demo payroll too.

Ease of use---- for your employees in due course....... is exceptional.

Thanks (2)
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By dggriffin
30th Mar 2021 16:48

Thanks all. I will have a look at all of these options, obviously now is a good time to do it s0 that's my Easter weekend sorted!

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By colinhigginson
30th Mar 2021 17:23

We have used a little known product (I think it is little known) called Superpay.
Fantastic product, can produce flexible reports in seconds and the payroll manager loves it. Coupled with having superb support we can't speak more highly of it.

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JCACE
By jcace
30th Mar 2021 20:56

I switched from Sage to BrightPay a number of years ago and have no regrets whatsoever.
BP handles Auto Enrolment far more intuitively than Sage (IMHO), t
automating most of the periodic tasks, linking seamlessly with the majority of pension providers and using APIs with some of the biggest eg Peoples, NEST.
It has built in journals that can post directly into Xero.
It's Connect facility provides cloud delivery/availability of all payslips and other employee communications, with the opportunity for them to use the same route to provide updates to their details.
I have used it for payrolls from 1 to 50+ employees.
Deals with CIS without any problem.
Great software.

Thanks (1)
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By NYB
31st Mar 2021 10:22

Im a great Brightpay fan. I go with all the previous comments but wont repeat what has been said other than it is excellent in all ways. It is also now developing cloud based which has been delayed because of the added Furlough work over the past year. Oh - yes Furlough hasn't been mentioned. That caters for both Full and Flexi and produces a most professional Claim form.

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By Catherine Newman
31st Mar 2021 11:57

I have found a wonderful product from QTAC.

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By Mr Hobbit
31st Mar 2021 15:08

BrightPay! It is excellent software at a very reasonable price. I’m not surprised they won the Covid Hero’s award. They responded very quickly to the myriad of changes made by Rishi this year, and they continued to provide the same support customers have come to expect.

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By clark.hall
31st Mar 2021 15:44

Reading through your needs Brightpay is a perfect fit for you.
1. You'll save money on the software
2. It's a better than the rest user experience
3. Their Connect software will allow you to offer cloud features to clients
4. AE Pension is built in at no extra cost (you really will be surprised as you're moving from Sage) and not just better - I compared before moving - I personally feel that they make AE as easy as poss.
5. You can save the payroll files to something like DropBox to pick-up and work on a client from several computers
I really hope you make the switch

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By DaveyJonesLocker
31st Mar 2021 16:11

There's some replies here that read more sales-pitch than genuine recommendations.

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Replying to DaveyJonesLocker:
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By NYB
31st Mar 2021 16:20

I think that is most unfair. If a user like myself feels genuinely pleased with the product then I shall extol its virtues. You may see the same user names pop up when recommendations for a product are asked but that is because the users are happy to recommend the software. This is not a sales pitch - unless you deem any "recommendation" a sales pitch

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Replying to NYB:
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By DaveyJonesLocker
31st Mar 2021 16:31

Methinks you doth protest too much

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By dr_practicalpayroll
01st Apr 2021 08:35

Have you ever considered outsourcing? Outsourcing to a good external payroll team can save accountants such as yourself the time and effort of clients weekly/monthly payroll, not to mention expensive software fees.

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By agknight
01st Apr 2021 10:15

Moneysoft.

Thanks (2)
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By Samantha20
01st Apr 2021 10:28

Moneysoft. Also, it is a UK company.

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By Donald MacKenzie
01st Apr 2021 11:07

Another vote for Brightpay.
We use it for a similar number of payrolls of a similar size range. Easily edited reports, simple set up and amendments, good support (ie they answer reasonably quickly and get the problem sorted)

Thanks (1)
David Ross
By davidross
01st Apr 2021 11:11

Brightpay is prettier but it is what is under the hood that matters;

Brightpay uses the traditional 'add this period to the year to date, re-total then move on' approach favoured by software developers for an easy life

With Moneysoft you can see all periods the year on one screen (like the old P11 on paper) and if you have to edit previous periods you can do so without unwinding everything and going back.

Aside from the fantastic pricing, bear this in mind. We use Macs and would love to use a Mac-friendly, pretty program like Brightpay. But we prefer to go through the fag and expense of using Parallels desktop and a copy of Windows (such!) so that we can use Moneysoft. It handles everything that officialdom throws at it - super reliable and capable

Thanks (3)
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By markabacus
01st Apr 2021 11:44

We used Sage then moved to Iris but have been using Moneysoft for years. My wife uses it for a variety of client's payrolls, weekly, fortnightly, monthly. Salaried, variable hours.
Also CIS
We also manged to deal with bringing in EA part way through the year
It at least does all we require without a fuss

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By wadders5
01st Apr 2021 13:52

You can negotiate with sage if you are happy with the product! Every year I say I'm leaving for a cheaper solution to get bigger discounts. Not failed yet.

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By john hextall
01st Apr 2021 14:00

We have been using SAGE which is horrible. OK, it prints payslips and sends RTI data to HMRC but apart from that, it is opaque and painful to use. We refused to pay extra for the pensions module (all on salary sacrifice) so have to calculate pensions manually outside of the system which also grates. We are starting this new year with Brightpay which is a breath of fresh air by comparison. You can see everything working, for example.

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Morph
By kevinringer
01st Apr 2021 14:10

We switched from Iris to Moneysoft Payroll Manager several years ago after also using Qtac for a while. Moneysoft positives are the pricing, easy to use, includes CIS, easy upload of pensions to Nest, good support. Moneysoft negatives are all weekly staff have to have the same payday including subcontractors and when used on a network, the more employers you have, the longer it takes to populate the list of employers when you switch employers. On the whole, the positives outweigh the negatives. We've even got clients who do their own payroll to switch to it. I've never used Brightpay but if I was switching today I'd certainly give it a look because like Moneysoft it gets a lot of love on AWeb.

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By jon_griffey
01st Apr 2021 15:03

Does anyone use Quickbooks for payroll? We operate it for a client with just a handful of employees and it is painful. To be honest I would rather use manual P11 cards than this.

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Replying to jon_griffey:
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By Barbara G
01st Apr 2021 21:43

We have one client who uses Quickbooks to run payroll. We find it far too simplistic. Anything deviating from a very basic payroll run it can't cope with and the telephone and online help facility is no good. Wouldn't recommend Quickbooks for payroll to anyone.

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By North East Accountant
01st Apr 2021 15:31

Moneysoft

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By Barbara G
01st Apr 2021 21:39

We use Sage but had been trialling Brightpay before the pandemic hit, which due to time pressure threw a spanner in the works. If we had time to play about with it more we would migrate to Brightpay, as we were impressed. Sage was fine and we were happy with it, except for the price, so our management tasked us look around for a cheaper option. However, Sage is a big disappointment due to the way it calculates furlough, so we haven't been able to use that module at all.

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By Jimess
05th Apr 2021 12:19

Money soft and Brightpay would definitely be my recommendations. We have used Moneysoft for years and it has always done everything we need, however it is a standalone system and our payroll client base seems to be growing so we are now moving to Brightpay to facilitate better information sharing in our firm and potentially with clients through their cloud facility. Both have many positives and are easy to use, but if you are not looking to expand your payroll offering from the dozen or so you mention, Moneysoft will be the most cost effective option.

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Replying to Jimess:
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By Jo Nokes
05th Apr 2021 13:15

I’m a big fan of Moneysoft. I did have a quick look at Brightpay, but for me, the fact that all year is shown as you move from one employee to the next was the decider

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By 4b4
06th Apr 2021 11:34

If not too late - another vote for QTAC - very easy to use (& teach clients to use!)

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By dggriffin
20th Apr 2021 21:01

Just as an update - I am currently on a trial with Brightpay - so far I'm impressed. I am doing a parallel run with Sage and Brightpay this month. Ideally I'd like fully cloud based so with the thought that Brightpay are working on this then it seems a good fit. I will look at Moneysoft and QTEC potentially before making the final switch but it seems Brightpay is indeed probably the winner here!

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