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Which software for project accounting?

Which software for project accounting?

Essentially not for profit mid sized client (t/o in region of £70m, over several thousand 'projects', size and complexity varying hugely) requires a flexible project accounting solution. It must support a hierarchical project structure.

The usual core accounting functions are required but main volume is around Accounts Payable. If it has some elements of project management e.g. resource scheduling, timesheets then that would be a bonus for the future.

Can anyone recommend a solution please? It needs to be fairly mainstream and not cloud based.

Thanks in advance


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06th Feb 2012 21:12

SAP is very good, may be too large

SAP is an excellent system, not sure if it will be cost-effective for your size of company.  The company I've used this had £1bn turnover spread over several hundred projects, some revenue and some capital in nature.

The project hierarchy setup is very clear, easy to navigate around and easy to identify the project node you are booking costs to.

Some of these contracts were fixed price, but many were cost plus spread over up to 7 different  customers. So the system had to cope with a very complex allocation matrix by customer, and accurately produce cost reports by project for each customer.

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07th Feb 2012 08:21

Sage 200


You could certainly take a look at Sage 200 as one option as it includes parent>Child projects and time and/or materials.

For Accounts payable efficiency you could consider PaperLess integrated with Sage 200 giving you workflow approvals process, automatic invoice recognition and transactions and documents all viewable together at various levels including projects.


Accounting the PaperLess way™

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07th Feb 2012 09:31

wary of Sage

As part of a restructuring I was part of a team which implemented a transfer of about 200 projects - sales values from £250k a year to £10m plus a year - from SAP to Sage.

It became apparent in the course of this that the Sage project ledger was just a bolt-on to the GL and had very little of the functionality of the SAP PL we were used to.  We advised the Group FD not to proceed with the implementation, he rejected this advice and all hell broke loose when the system went live, admittedly with near-zero user acceptance testing due to the Sage team having got miles behind program.  Sage project reporting leaves much to be desired for anything but the very simplest of projects in my view - or it did 3 years ago when I last used it.

A few months later our FD was replaced.  I would be very very wary of Sage projects unless substantial, radical re-design has been made in the past 3 years.



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07th Feb 2012 11:46

Project Accounting

I work for a company which specialises in several vertical market software solutions.

Projects (including construction) is one such speciality.

Although we do work with Sage 50, we would not recommend Sage for complex project costing scenarios.

I suggest you drop me a line and tell me more.


Martin Lea

[email protected]

0191 256 9550

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16th Feb 2012 11:54

Project Accounting Agresso Business World

Unit4 Business Software UK have many NFP customers using their Agresso Business World product it meets all the requirements for complex projects at a sensible cost and with the flexibility to cope with change that customers using SAP and Sage may struggle with.

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16th Feb 2012 11:59

My.N from Accounting Office may be worth considering

Dear Crendon

My.N from Accounting Office Software Ltd has extensive Project Accounting capabilities, as well as the usual Accounting functions, My.N allows you to identify income and expenditure within the P&L through Department, Cost Centre, Site and Depot (and any combination of these).

In addition, income and expenditure can be associated with a product allowing you to report on activities outside the P&L - useful in managing projects which span financial years or which need to be controlled in isolation.

Budgets can be set by department, cost centre and nominal, and can be revised and saved as the financial year progresses.  Reporting can be against actual performance or against the original or revised budget. 

Requisitions and approval are also taken care of.

If you would like to discuss this further, please give me a call on 01792 818177 or have a look at



PS - disclosure, I work at Accounting Office Software Ltd.

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16th Feb 2012 12:48

Access: Project Accounting software for mid market

I would recommend having a look at Access Dimensions - which is project accounting software for the mid market sector. 

We support a wide range of clients in the NFP and charitable sector whom are using our solution for financial and project accounting.  Some of these are extending into the areas of time recording, expense mgt, e-procurement etc.

More information can be found at

Please feel free to contact me if you would like to discuss further,

Thanks, Steve

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16th Feb 2012 13:36

Dynamics Great Plains


Microsoft Great Plains is fantastic for Project Accounting.  I have implemented it twice now and it has all the features you mention in the opening post.

There are some inflexibilities around it but nothing that I have come across that would be a show stopper.

The reporting lets it down but Microsoft are work with Jet reports which are brilliant and so easy to set up and use once trained.

Please feel free to email me should you want to have a chat about it.


[email protected]





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By haseet
16th Feb 2012 19:29

Microoft Dynamics GP2010R2 will meet this requirement

Hi Crendon

Have a look at GP 2010 Project Accounting. It will meet your criteria as it has a 4 level reporting criteria.

ST Consulting has implemented some large Project sites for organisations with that level of turnover and sites with large numbers of projects, or projects which span multiple fiscal years.

Feel free to get it touch for more information.



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