Would you write a letter to each company or just one letter asking for documents each year
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What sort of documents, and what is your role? Are you acting for the director as an individual, or for the companies he is a director of, or both?
How would you file the one letter with four separate companies though - copy it three times and then 'circle' the name of the specific company concerned?
I'd always keep the clients happy especially if it was for such a simple thing; I presume they all have the same year end dates too or else you could spread the letters around a bit?
Why not email the director requiring the input for each company clearly listed in the email?
Email is a better communication saving time and a good record with date/time stamp. Assuming your client use email.
Same problem group as last time?
We try to be standard but certain clients want things to be the way it has been done for the last 30 years.