Micro-entities: FRS 105 or FRS 102?

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Steve Collings summarises some of the main points accountants should consider when choosing whether FRS 105 or 102 is suitable for their micro-entity clients.

Under UK GAAP, most micro-entities have the option of reporting under FRS 105 The Financial Reporting Standard applicable to the Micro-entities Regime or FRS 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland.

Queries from practitioners usually involve questioning which standard is more suitable for their micro-entity clients. This article aims to summarise some of the main points that should be considered when advising on the most suitable framework to use.

FRS 105 is the least complex standard of UK GAAP due to its target audience and contains a number of simplifications in comparison to FRS 102. At the outset, this may seem like a no-brainer for a micro-entity client that meets the eligibility criteria to use FRS 105, but regard must be had to client-specific issues because while FRS 105 may be suitable for the vast majority of micro-entity clients, including micro-entity LLPs, it will not be suitable for them all.

The message, certainly from some of the professional bodies, is to consider FRS 105 on a case-by-case basis. Some (but not all) of the key technical points that are encountered in practice where micro-entity clients and FRS 105 are concerned are as follows:

Accounting policy choices

One of the most notable features of FRS 105 is that it offers no accounting policy choices to micro-entities. In developing FRS 105, the Financial Reporting Council (FRC) concluded that allowing accounting policy choices for micro-entities would add complexity for preparers and would cause confusion for the users due to the lack of detail in the formats of the financial statements and lack of supporting disclosures.

Transactions such as development costs and borrowing costs must, therefore, be written off to the profit and loss account. They cannot be capitalised on the balance sheet as capitalisation of such costs is an accounting policy choice. Where a micro-entity wishes to capitalise borrowing or development costs (which, in practice, is not significantly common), they will have to report under FRS 102.

Fair value and revaluation amounts

FRS 105 does not allow the application of the fair value or alternative accounting rules found in the Companies Act 2006. Therefore, a micro-entity is unable to measure any assets at revaluation or at fair value, and hence a revaluation reserve should never be presented in a micro-entity’s balance sheet (all revaluation or fair value amounts used under previous UK GAAP must have been removed on transition to FRS 105).

Many practitioners have queried as to whether they are able to use a previous UK GAAP revaluation as deemed cost and then measure the asset using the historical cost accounting rules. This is not possible as the asset has to be measured at cost (purchase price or production cost according to the Companies Act 2006) less depreciation less any impairment. As previous revaluation amounts are not the purchase price or production cost, the use of a previous UK GAAP revaluation would be inconsistent with the law.

Disclosure notes

The significantly reduced disclosure regime found in FRS 105 is proving to show a split in those practitioners who favour it and those who do not. There are four disclosure requirements under FRS 105 (two of which have recently been introduced as part of the FRC’s triennial review) as follows:

  • Advances, credit and guarantees granted to directors as required by section 413 of the Companies Act 2006.
  • Financial commitments, guarantees and contingencies as required by Regulation 5A of, and paragraph 57 of Part 3 of Schedule 1 to, the Small Companies Regulations.

The additional disclosures which should be included in micro-entity’s financial statements for periods commencing on or after 1 January 2017 (note the effective from date is sooner than the other amendments arising as part of the triennial review) are:

  • Average number of employees; and
  • Off-balance sheet arrangements.

The disclosures are shown at the foot of the balance sheet; they are not presented as a separate section of the financial statements as is the case with small companies reporting under FRS 102, Section 1A.

Some practitioners have expressed concern about how useful such a limited number of disclosures actually are. The significantly reduced disclosure regime was borne out of the EU Accounting Directive, although a micro-entity is permitted, but not required, to make additional disclosures as they feel necessary.

Some lenders (eg Santander) have also been known to make a request for additional information in respect of micro-entity financial statements, so this is worth keeping in mind if the client is reliant on, or is perhaps seeking, bank finance.

Deferred tax

This simplification was possibly music to many practitioners’ ears! Micro-entities are prohibited from accounting from deferred tax. Therefore, there should be no provision for deferred tax in the micro-entity’s financial statements on the grounds that the lack of disclosure in a micro-entity’s financial statements means it is impossible to distinguish between current and deferred tax; hence only current amounts of tax are shown.

Off-rate loans

There is no requirement to impute market rates of interest for off-rate loans (ie loans at below market rates or at zero rates of interest). Nor is there a requirement to use the effective interest method which is used in FRS 102. Such loans will simply be measured at cost and this will prove a welcome simplification from potentially having to discount loans to present value using a market rate of interest under FRS 102 (although, in practice, most off-rate loans in a small company (eg intra-group loans and loans to directors) have no terms attached to them and are therefore repayable on demand, thus presented as current assets/liabilities under FRS 102 at cost).

Financial statement formats

Only a Format 2 profit and loss account is used under FRS 105. In practice, a Format 1 profit and loss account is usually prepared for a limited company client which analyses expenses by function (cost of sales, distribution costs, administrative expenses and such like). The Format 2 profit and loss account (expenses by nature) is structured as follows:

  • Turnover
  • Other income
  • Cost of raw materials and consumables
  • Staff costs
  • Depreciation and other amounts written off assets
  • Other charges
  • Tax
  • Profit or loss

Some practitioners have also expressed concern about the lack of detail where some of the balance sheet amounts are concerned. Under FRS 105, either a Format 1 or Format 2 balance sheet can be prepared.

However, there is no disaggregation of the balance sheet in the notes to the financial statements because the statutory formats of the micro-entity financial statements are only preceded by letters: they are not followed by Roman or Arabic numerals. Therefore, items such as fixed assets, current assets and current liabilities are not broken down in the notes.

As noted in the ‘Disclosure notes’ section above, this could result in requests for additional non-statutory information such as a breakdown of current assets (possibly in an attempt to identify any overdrawn directors’ current accounts).

Other factors that should be considered

Some practitioners argue that FRS 105 is ‘the way forward’ for micro-entities, whereas others do not like the standard due to the lack of information conveyed in the accounts. Each argument has its own merits, but some additional factors which should be considered when deciding on whether the client should be advised to use FRS 105 or FRS 102 include:

  • The pace of growth of the client. If the micro-entity is expected to grow rapidly in a short period of time, it may outgrow FRS 105 fairly quickly. This will then result in a transition to FRS 102 having to be done. Hence, for a new start-up client that is expected to grow very fast, it may be worth ‘biting the bullet’ and going straight onto FRS 102 (and applying Section 1A Small Entities). In addition, if the client wants to see more detailed information in the financial statements, FRS 102 should be used. The client can still file ‘filleted’ financial statements with Companies House if it chooses to report under the small companies’ regime which, as a minimum, requires the balance sheet plus the balance sheet-related notes.
  • Simplicity of the standard. FRS 105 is the least complex standard in the suite of UK GAAP and where a micro-entity has a relatively stable amount of revenue and assets, is owner-managed and is not expected to outgrow FRS 105, then it may be worthwhile advising the client to report under FRS 105.
  • Companies House filing requirements. The micro-entity is only required to file the balance sheet and the notes (which are located at the foot of the balance sheet) with Companies House. It is not required to file the profit and loss account. Director’s reports are no longer required for a micro-entity, hence this is not an issue for such clients.
  • If the client wishes to revalue an asset (eg a building) or has an investment property which it wishes to measure at fair value, then it will not be able to report under FRS 105: it must apply FRS 102 as a minimum. Conversely, some clients may not want any disclosure about the value of its properties and hence may wish to take a restatement to historical cost accounting rules as the price to pay for reduced disclosure.
  • Impact on distributable profit. Certain transition adjustments may have an impact on distributable profit (eg restatement of amounts to historical cost accounting rules values) which may meet with disapproval by the client, so FRS 102 may be the way to go.
  • Client discussions. The client may want to see more detailed information in the financial statements rather than the limited information produced by FRS 105 and hence FRS 102 may be a more suitable standard.

Conclusion

This article has summarised some of the key points to note where FRS 105 is concerned and will hopefully answer some of the questions practitioners have when it comes to considering whether FRS 105 or FRS 102 is more appropriate to their micro-entity clients.

Clearly, the standard will be suitable for most micro-entities that fall within its scope. However, for others it may not be suitable and hence the next most suitable reporting framework would be FRS 102 (Section 1A).

Practitioners must also keep in mind the two additional disclosures in respect of average number of employees and off-balance sheet arrangements that must be made for periods starting on or after 1 January 2017 (ie from 31 December 2017 year-ends onwards). 

 

For more on FRS 105 and choices faced by practitioners click here to download the FRS 105 handbook for accountants and their clients.

 

About Steven Collings

collings

Steve Collings, FMAAT FCCA is the audit and technical partner at Leavitt Walmsley Associates Ltd where Steve trained and qualified.

Replies

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31st Jan 2018 11:19

I agree with what has been said. We do review each client to decide whether FRS105 is appropriate.
The main problem we have had is financial institutions who do not understand the new reporting regime.
To quote a recent email:

The Bank are still saying we have not provided your full accounts for 2017, the additional document you sent across is not what they were expecting.

If you compare the accounts provided for 2017 with the 2016 accounts, you can see we only have the first 5 pages, The Bank are expecting the full 12/13 page document as provided for 2016.

They clearly do not understand FRS105!

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to isheekey
31st Jan 2018 11:37

I've had the same thing. Send a bank or mortgage adviser FRS105 accounts, and they say they need the 'full' accounts, not the abbreviated ones. When you explain that those are the full accounts, they don't understand and start arguing!

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31st Jan 2018 12:09

There is another option not mentioned.

Prepare the FRS 105 accounts, but add some 'management pages' to the back of the account. I've just moved all the 'useful' notes (fixed assets, debtors, creditors, reserve movements & dividends etc) to the back of the accounts as 'management pages'. You can also leave the detail P&L and expense breakdown at the back as usual.

You can therefore file the 'useless' FRS105 accounts ie a Balance Sheet (with no notes) with Companies House, but send HMRC and any other party eg the bank a slightly reordered set of 'full' account.

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to paulinleeds
31st Jan 2018 12:22

I agree with you about the useless accounts.

We do a separate management information report. Just in case the management pages are still attached and go to someone who does not need that level of detail.

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31st Jan 2018 17:44

We have had problems with the credit agencies with FRS105 - they seem to take the current assets as being all debtors, and then make a comment that there is insufficient cash - and downgrade the credit score accordingly! We have to supply them with the full breakdown to alter the score. They seem in no hurry to upgrade their algorithms.

So something to be aware of if the client relies on their credit score.

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to JonWright-ConceptAccounts
31st Jan 2018 18:34

JonWright-ConceptAccounts wrote:

We have had problems with the credit agencies with FRS105 - they seem to take the current assets as being all debtors, and then make a comment that there is insufficient cash - and downgrade the credit score accordingly! We have to supply them with the full breakdown to alter the score. They seem in no hurry to upgrade their algorithms.

So something to be aware of if the client relies on their credit score.

There is nothing wrong with providing more information on the face of the Balance Sheet e.g. expand the Balance Sheet to show the usual Bank , Debtors, Stock within current assets.

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By cfield
04th Feb 2018 15:33

One other point that has not been mentioned is that some owner-directors don't like seeing overdrawn loan accounts presented at the foot of the balance sheet, where they are highly visible. They prefer to see them buried in the notes. In such cases, FRS102 presentation may be better for them.

The same might apply to the average employees note. Sounds like that one fell through the cracks. Ridiculous that very small companies need to report the fact that they have only one employee. Wherever that is in the Companies Act, for goodness sake let's get rid of it.

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By GJazz
18th Aug 2018 09:13

I have a question on Finance leases. FRS102 does not state that you need this disclosure. I also understand in section 15.17 that operating lease disclosures are required and since finance leases are on the BS, disclosure would not be required. My position is that finance leases show ST and LT cash flow commitments and many times there are restrictions and/or covenants which I also find desirable to disclose. For me these commitments are separate from normal ST creditor commitments. The disclosure is simple and easy and I feel is informative to the readers of the FS. Please offer your opinion and let me know if you think I'm being bullish on this position as certain people I work with are adamant that it is not needed and therefore should not be disclosure. Thank you for your help and opinions.

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