Automatic mileage tracking with Drive
Tracking and expensing mileage is felt across the entire business. Do you want to reduce spend and increase compliance without increase admin? It might seem difficult, but it is now possible with Drive, a new GPS-enabled feature available within the Concur smartphone app that provides a solution for personal car mileage.
Visibility for finance controllers
Do you feel in control of the mileage expenses in your company? Employees self-report mileage, which means you may not always have all the documentation. So how can you be certain you’re reimbursing actual miles driven? Is there any way you can reduce the spend?
Drive tracks the actual miles driven thanks to the GPS technology, reducing fraud and reporting errors. The app provides near real time updates, which means you also get visibility into spend at all times, giving you an up-to-date picture of your mileage expense.
Peace of mind
Self-reported mileage expenses are often an issue with nearly 90% of employees declaring they have submitted an inaccurate mileage expenses claim in the past. Added to the fact that no one in the office has got time to do any more than spot-check the occasional claim, this means that companies could be losing big amounts of money. And not just that, HMRC will definitely be delving deeper into mileage if they come to audit.
Drive provides you with the transparency and robust system you need in case you face an audit. Drive provides you with documentation of the actual distance driven and the route that was taken, reinforcing a culture of compliance in your business.
Easy to champion for business owners
As a business owner, Drive provides you with a practical solution to make employee’s mileage claims accurate without adding any more time to the admin processes. Drive’s automated solution genuinely makes life easier.
Drive automatically tracks journeys made during a user’s working hours. After each trip, users receive a notification inviting them to submit the distance log as an expense item, with just one click. If it was a personal journey, it’s easy to remove it. And it doesn’t drain smartphone battery, as it doesn’t keep the GPS turned on when it is running in the background.
To find out more about Concur Drive, download the brochure Gain Clear Visibility into Your Mileage Expenses and Ensure Accurate Reporting.
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SAP® Concur® is the world’s leading brand for travel, expense and invoice management solutions.