CFOs Top Choice - Document Management Automation Software with built-in OCR
Businesses are still heavily relying on manual invoice processing, which causes several problems since dealing with paper invoices is a tedious and time-consuming process that is prone to human errors with manual data entry and manually archiving of invoices.
Adding to this, businesses are now facing a new reality where entire teams are working remotely making manual invoice processing an even more difficult and challenging process. Accounts teams are struggling to keep control over invoice processing routines, approval processes and also retrieving the accounting documents needed to perform their job since these are scattered around different emails inboxes, stored on a server they do not have access to or, even worst, kept in paper format in the office.
CFOs have realised this and are rapidly transitioning to a PaperLess way of managing and processing all their accounting documents by implementing document management systems that give full control over invoice processing and invoice approval routines.
These are some of the reasons why PaperLess Document Management is rapidly becoming the preferred choice of CFOs using Sage 50 or Sage 200 to automate document management processes, invoice processing and invoice approval routines. Due to the seamlessly integration with Sage all accounting documents can be digitally processed, approved and automatically linked to Sage in a fully automatic manner.
The automation offered by PaperLess for Sage goes even further, offering built-in Optical Character Recognition (OCR) for Sage so that all relevant accounting data can be automatically captured significantly reducing time spent on the tedious task on manually keying in accounting data in Sage.
Also built-in to PaperLess in the Online Invoice Approval module for Sage, which once again is fully integrated with Sage 50 and Sage 200 so that invoice can be digitally authorised by people within the company. Since this is an online invoice approval system fully compatible with Sage, approval processes can be automated based on supplier, departments, cost centres and/or projects in Sage.
Once transactions are posted into Sage both invoices and the approval history are automatically attached to the corresponding transactions in Sage, meaning that retrieval of invoices and corresponding approval audit trail can be done directly from within Sage accounting lines.
For those working from home who do not have access to Sage, retrieval of invoices, approval audit trail and all relevant accounting information can be done remotely via PaperLess Accounting Archive.
What CFOs have realised is that document management automation saves organisations time and money and that is why technologies like PaperLess Document Management for Sage are becoming the normal and not the exception in Finance Departments all over UK and Ireland.
Scan to Archive vs. Capture>Process>Archive methodology. What are the difference and what is the right choice for you?
Every business deals with invoices, so efficient invoice processing is crucial for running a profitable business. After several months, invoices from previous months may still be pending and without approval. Entering large amount of data from the invoices into your computer can be so tedious that manual mistakes are unavoidable.
PaperLess integrates seamlessly with Sage 50cloud, Sage 200cloud, Sage 200 Standard Online and Sage 200 Extra Online to make invoice processing simple and smart. After invoices have been digitised and edited in PaperLess, businesses can post batches of invoices directly into their Sage accounting package, with PaperLess automatically attaching all relevant documents to the transaction in Sage so that document retrieval can be done via a simple live lookup directly from within Sage accounting lines.
Full Automation of Emailed Invoices, the new trend among Sage users powered by PaperLess Company Inbox.
PaperLess Company Inbox is a powerful system that enables Sage 50 Accounts, Sage 200 Business Suite and Sage 200 Extra Online users to automatically process all documents received by email by setting automation rules that are applied as soon as documents are received in Company Inbox email, turning document management into a fully automatic, faster and more reliable process.
Here is what CFOs are Saying About PaperLess Document Management Software for Sage
“be able to track our invoices more efficiently and with a cost saving to the business...This saves a lot of time trying to find old invoices in the paper archive"
Andrew Barlow, Micronclean Management Accountant & Acting Financial Controller.
“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”
Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited
“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”
Joseph Ryland, UKFast.Net Ltd Finance Director
“..save £10,000 every year with staff as well as to save employees time spent on processing invoices”
Colin Mayrs, Blair’s Caravans Managing Director
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