Does HMRC let me implement a PaperLess Office for Sage?

26th Jul 2021
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Document Management Automation for Sage is powered by Sage Certified PaperLess Document Management Software. The top choice of CFOs to automate invoice scanning, invoice processing and invoice approvals with Sage.According to HMRC you can keep your documents in any format you want as long as they are readable and easily accessible. So, yes you can implement a PaperLess Office for Sage without having to worry about having to keep a paper copy of your invoices for HRMC.

Thousands of companies across UK currently have the majority of their Accounts Teams working remotely. At the same time those same companies are also looking at ways to automate invoice scanning, invoice data capture and invoice approval processes.

Only by implementing a PaperLess Office for Sage is that companies can ensure that Accounts Teams continue doing their work, even if working from home, while, at the same time, ensuring higher productivity levels by processing, approving and storing invoices in a digitally manner.  

Take a look at the video to learn how to implement a PaperLess Office for Sage


Get a Free Online Demo of PaperLess for Sage. The top choice of Sage users to go PaperLess with Sage.

PaperLess Office & HMRC – What you need to know?

According to HMRC, invoices can be kept on paper, digitally or as part of a software program. It is really up to you to decide how you want to keep your accounting documents as long as they are kept accurate, complete and readable.

Therefore, from HMRC’s perspective there is nothing preventing you from implementing a PaperLess Office.

Going PaperLess has also the added advantage that you can easily backup all your documents, meaning that the chances of losing them are much lower than if you only keep a paper copy.

Click here to check what HMRC says about digital record keeping and make sure you store your invoices in a digital format and well organized making sure that you can have easy access to them. 

PaperLess Office for Sage, how does that work?

Now that we have seen HMRC’s position of having a PaperLess Office, it is time to clarify how Sage users are implementing their PaperLess Office for Sage.

In fact, it is not just about digital invoice keeping or the need to work remotely… The truth is that in order to increase productivity levels and deal with large volumes of invoices, Accounts Teams know that that is only possible with the implementation of a digital document management software.

Sage users top choice to achieve these goals is PaperLess Document Management Software. With PaperLess, Sage users can implement a PaperLess Office fully compatible with their Sage software.

Get your PaperLess Office for Sage with PaperLess Document Management Software. Full compatibility with HMRC guidelines on how to keep your digital records.

With PaperLess for Sage, Accounts Teams reduce the time they spend on manual data input since they have available Invoice Data Capture for Sage. This automatically captures invoice data, speeding up invoice processing routines.

At the same time, PaperLess for Sage also offer the possibility for Sage users to easily approve invoices. With PaperLess Invoice Approval for Sage, sending invoices for approval is a simple and much faster process, giving Sage users full control over the invoice approval flow.

Implementing a PaperLess Office for Sage is the best way Sage users have to gain control over invoice processing and invoice approval routines.

In line with HMRC directives on how to keep your records, invoices processed via PaperLess for Sage are kept in digital format and directly attached to Sage transactions. With PaperLess, invoices are then easily accessible which is again in line with HMRC recommendations.

What is a Sage Approved PaperLess Office?

PaperLess is a Sage Approved PaperLess Office because it is a document management software fully certified by Sage.

Seamlessly integrated with Sage 50, Sage 200, Sage 200 Standard and Sage 200 Extra Online, PaperLess Software is the top choice of thousands of Sage users to implement a PaperLess Office and to automate document management processes and invoice approval routines.

By implementing PaperLess, Sage users are sure of implementing a software tested and approved by Sage. A software that works side by side with Sage 50 and Sage 200 to achieve a PaperLess Office for Sage.

PaperLess Office for Sage is powered by PaperLess Document Management Software. Book Your Demo to Learn more about the best PaperLess System for Sage 50 and Sage 200.

What are Sage users saying about PaperLess for Sage?

“The seamless links to Sage 50 was what impressed me the most about the software.”

Edward Walsh, A1 Services Manchester

 “… as the company further expanded the way that things were done was not sustainable… we could not keep increasing the headcount indefinitely so PaperLess Invoice Processing automation levels were definitely the right choice for us.”

Gerard Murray, David Wood Baking Accounts Department

“PaperLess is a great system to use as it is a lot faster than approving the pile of paper”

Nicholas Reyes-Ramirez, Everyman Media Group’s Finance Assistant

“The approvers in our business enjoy the ease of use of the system as well as having instant online access to all invoices relevant to them. The approval process for approvers is simply a click of a mouse!”

Alan Lynch, Fitzgeralds Woodlands House Hotel Financial Controller

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

UKFast Finance Director, Joseph Ryland

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