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End of year payroll checklist

2nd Apr 2019
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Making Tax Digital is at the top of everybody’s agenda at the moment. But don’t forget it is also time to close the payroll calendar for the previous tax year to ensure due compliance.

To help you process your payroll year end and get you ready for the next financial year, Capium has compiled a simple 5-step checklist.

1. Check when the payroll period ends

If your staff are paid monthly, the payroll is processed in the usual way. Make sure others are processed according to their respective frequency, including week 53 if they are paid weekly or fortnightly to ensure that all payment frequencies are processed correctly during the tax year.

2. Leavers information

If any employees have left the business, you will need to make sure that their details are processed before the final PFS/EPS. Otherwise, even employees who have left might be continued as an active employee.

3. File the last return for 2018/19

The final return (FPS) should be sent on or before the payment date of employees. You also need to submit the “final return” for 2018/19 which can be created and submitted using EPS summary in Capium.




4. Provide P60s

You will need to provide P60s (the summary of an employee’s total pay and deductions for the year) for the all the employees who are working on the final day of financial year, i.e. 5 April.

5. Creating a new file for 2019/20

Once you have done all of the above, you can create the new year. You can do that by changing the tax year in the settings. Capium will automatically carry forward relevant payroll data from the current year to the new tax year.


Important deadlines to keep in mind

19 April 2019  You should have submitted all RTI submission for 2018/19, includingFPS submission, resubmission, amendments and final EPS submission for the year. HMRC will not accept FPS submission for 2018/19 after 19 April
31 May 2019 You need to provide a P60 to each employee on the payroll who was working on the last day of the tax year
6 July 2019 Expense and benefits annual returns, P11D and P11d(b) are needed to be separately submitted to HMRC no later than this date