GDPR for Payroll Bureaus: The Right to Erasure at a glance.
Since the 25th of May this year, individuals have gained the ‘right to erasure’ or commonly known as the ‘right to be forgotten’. This new right came into force with the implementation of the GDPR. It essentially allows individuals to request for erasure of their personal details verbally or in writing.
It is important to note that the right to be forgotten is not unconditional and only applies in certain circumstances. Some examples of when the right to erasure can be used are:
- When the personal data is no longer necessary for the purpose it was collected for
- When the data must be deleted for legal reasons
- When the personal data has been collected unlawfully
- When you are using the personal data for marketing and the individual objects to that.
In the case where an accountant or payroll bureau processes payroll for their client’s, this would be an example of when the right to be forgotten cannot be used. This is because the purpose it was collected for (to process the payroll) is still necessary and lawful. Under GDPR, this is classified as a legitimate reason to hold this kind of personal information. Therefore, the payroll bureau must keep and process that personal data for as long as the individual is an employee working for their client.
As a result, a large payroll bureau with multiple clients will have a large amount of personal data to process regularly on behalf of their clients. It is essential, to ensure the security of that data is protected. Under the GDPR legislation, any business found guilty of losing, abusing or mishandling any personal data relating to any individual in the EU can face losing 4% of their annual turnover.
BrightPay Connect, an optional add-on to BrightPay payroll software, provides a simple and affordable GDPR solution for payroll bureaus.
BrightPay Connect will automatically backup payroll information every 15 minutes to a secure Microsoft Azure server and a chronological history of all backups can be restored or downloaded anytime ensuring your client’s payroll records are safely stored.
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- Download: BrightPay & GDPR Guide
- Everything you need to know about GDPR.
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- GDPR & BrightPay Connect