HMRC and Sage Invoice Scanning – What you need to know?

6th Aug 2020
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When thousands of Sage Finance Professionals are turning into invoice processing automation and digital record keeping, questions often arise on HMRC rules on how to keep accounting documents.  The truth is that, unlike what many Finance Professionals think, HMRC does not specify any rules on how you must keep records. You can keep them on paper, digitally or as part of a software program (like bookkeeping software).

Yes, that is right… HMRC does not specify any rules on how they must keep records, leaving it up for companies to decide if whether or not they want to go PaperLess.

Book Your Free Online Demo of PaperLess Document Management Automation Software for Sage. The top choice of CFOs to automate document management processes and invoice approval routines.

  • Automatic Invoice Recognition
  • Automatic Attach of Invoices to Sage Accounting Lines
  • Live Lookup of Invoices directly from within Sage
  • Online Invoice Approval Software seamlessly integrated with Sage
  • Automatic Matching and Closing of Purchase Orders
  • Full Automation of emailed invoices with PaperLess Company Inbox

Click here to check what HMRC says about keeping digital records or Visit PaperLess Website to Find Out more about Digital Record Keeping

The current trend among Sage users to scan invoices to speed-up invoice processing speeds and keep the information organized and easily accessible is something that HMRC accepts as long as documents are accurate and readable.

According to HMRC, documents can be kept on paper, digitally or as part of a software program. The important thing is that records are kept accurate, complete and readable, otherwise HMRC can charge penalties, so make sure you store your documents in a digital format and well organized making sure that you can have easy access to them. 

PaperLess Document Management software with built-in OCR. Book your free online demo to find out more about the preferred choice of Sage users to automate document management processes and invoice processing routines.

Here is what Sage users are saying About PaperLess Document Management Software for Sage

“be able to track our invoices more efficiently and with a cost saving to the business...This saves a lot of time trying to find old invoices in the paper archive"
Andrew Barlow, Micronclean Management Accountant & Acting Financial Controller.

“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”
Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”
Joseph Ryland, UKFast.Net Ltd Finance Director

“..save £10,000 every year with staff as well as to save employees time spent on processing invoices”
Colin Mayrs, Blair’s Caravans Managing Director

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