How are Sage CFOs Automating Invoice Scanning and Data Entry into Sage?

28th Jan 2020
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Sage Authorised Document Management software with automatic invoice scanning, invoice approval and PO matching seamlessFinance Professionals worldwide have been looking for a way to deal with the increasing number of invoices received every day by their accounts teams and to automate invoice scanning, invoice approval and invoice processing routines. That is why Sage Authorised Document Management Software has become so popular among CFOs using Sage, since it allows them to speed up invoice scanning and processing routines by automatically scanning and capturing all relevant data from invoices and post them into Sage at a click of a mouse button

PaperLess for Sage gives UK CFOs access to an all new way of processing invoices that brings together automatic invoice recognition for Sage, Automatic Matching and Closing of Purchase Orders and Automatically Attach of Invoices into Sage together with Online Invoice Approval and Live Invoice Retrieval from within Sage Accounting lines. A unique set of invoice processing automation features that explains why PaperLess is rapidly becoming the top choice of UK CFOs to automate invoice processing and invoice approval routines.

Click here to Book Your Free Online Demo of PaperLess Document Management for Sage

  • Automatic Invoice Recognition
  • Automatic Matching and Closing of Purchase Orders
  • Automatic link of documents to Sage Accounting Lines
  • Live Lookup of Documents directly from Sage Transaction Lines
  • Online Invoice Approval with PaperLess Document Flow
  • Full Automation of Emailed Invoices with PaperLess Company Inbox

Why to choose a Sage Authorised Solution to Speed Up Your Invoice Processing Routines?

PaperLess Document Management for Sage  is a Sage Authorised Solution for both Sage 50 and Sage 200 that has a built-in Optical Character Recognition (OCR) software, enabling Sage users to significantly increase invoice processing speeds, automate invoice management processes and reduce manual data input.

PaperLess Europe believe that the certifications of PaperLess for Sage 50 and PaperLess for Sage 200 are extremely important so that UK customers have the recognition from Sage UK themselves of the excellence of the software solutions developed by PaperLess. This way, consumers can make a decision based on facts, such as these certifications and the feedback of thousands of Sage users, and not just on promises which can lead companies to end up with a solution that either does not work or does not deliver the necessary integration levels to achieve true automation of document management processes.

This Sage Authorised Document Management Solution has the added advantage that due to the seamless integration with Sage documents are automatically linked to transactions in Sage, meaning that Sage users can now retrieve all their accounting documents by doing a simple look-up directly from within Sage.

Sage scaleup summit is showcasing PaperLess Document Management software and the way it is helping Sage users to seamlessly upgrade from Sage 50cloud to Sage 200cloud.

Why to choose and OCR solution to capture data from your invoices that integrates seamlessly with your Sage accounting package?

This new way of processing invoices in Sage is a result of the work carried out by Sage Developer, PaperLess Europe, who uses the latest methodology Capture>Process>Archive to capture data at the start of the document workflow process so that all your paper documents can be digitised and handled more efficiently online.

PaperLess invoice scanning digitises your paperwork as early as possible in your business processes saving time and money. Businesses can scan paper directly into PaperLess or drag and drop multiple file types from emails and your computer. 

Click here to know how PaperLess for Sage works

Click here to Book Your Free Online Demo of PaperLess Document Management for Sage

What UK CFOs have realised is that if the OCR software they choose to automatically capture data from the invoices does not integrate with their accounting software they would end up having to manually import the extracted data to Sage which is a time-consuming process prone for errors.

This is why Sage users preferred option is PaperLess Invoice Scanning Software for Sage, a powerful document management solution with built-in OCR technology that integrates seamlessly with Sage 50cloud, Sage 200cloud, Sage 200 Standard Online and Sage 200 Extra Online allowing Sage users to automatically have all their data posted into Sage and also have all their accounting documents directly linked to Sage transaction lines. Document retrieval can then be done via a simple look-up directly from within Sage.

All invoices processed via PaperLess are automatically linked to Sage accounting lines, meaning that retrieval can be done by doing a simple live lookup of the document directly from within Sage 50cloud, Sage 200cloud, Sage 200 Standard Online and Sage 200 Extra Online.

How does PaperLess Invoice Scanning Software for Sage work?

PaperLess scans invoices and enables businesses to process accounting transactions within one workspace. Businesses can scan paper invoices or drag and drop electronic invoices from their emails or computers directly into PaperLess.

After businesses scan invoices, PaperLess uses two layers of sophisticated Optical Character Recognition (OCR) technology to recognise the information on your invoices. Automatic Invoice Recognition extracts the relevant data from your invoices and enables your colleagues to edit accounting information and post transactions from PaperLess directly into Sage.

PaperLess handles multiple suppliers with multiple document formats. PaperLess can run invoice recognition on multiple invoices at the same time, so organisations can save time and reduce manual errors. PaperLess even checks for duplicate transactions when running invoice recognition.

But there is more, with PaperLess Invoice Scanning Software UK CFOs also found out that they could streamline Invoice Approval Processes across their companies. All this seamless integrated with Sage.

Well, PaperLess as a built-in Online Invoice Approval system that allows you to streamline the document approval process within your company while, at the same time, ensures that you have the complete audit trail of the approval process directly linked to your transactions both in Sage 50cloud, Sage 200cloud, Sage 200 Extra Online and Sage 200 Standard Online.

As all other features of PaperLess Document Management software, the document flow is also seamlessly integrated with Sage. With a powerful set of automation tools you can set-up automatic workflows and notifications, meaning that documents can be brought into PaperLess, have their data automatically extracted by PaperLess Automatic Invoice Recognition and then based on the supplier, department, cost unit responsible or department have the documents automatically sent for approval.

PaperLess gives you access to a powerful online document management and approval software that gives you full control over the documents being approved, allowing you to speed-up, for example, the invoice approval process. At the same time, PaperLess Document Approval for Sage enables you to set approval rules so that you can be in control of what is being approved, the amounts users can approve and also the deadline for approval.

PaperLess Document management software is the preferred solution of CFOs to automate invoice scanning and invoice processing routines all seamless integrated with their Sage accounting package.

What are UK CFOs saying about PaperLess Document Management Software for Sage?

 “… as the company further expanded the way that things were done was not sustainable… we could not keep increasing the headcount indefinitely so PaperLess Invoice Processing automation levels were definitely the right choice for us.”

Gerard Murray, David Wood Baking Accounts Department

“PaperLess is a great system to use as it is a lot faster than approving the pile of paper”

Nicholas Reyes-Ramirez, Everyman Media Group’s Finance Assistant

“The approvers in our business enjoy the ease of use of the system as well as having instant online access to all invoices relevant to them. The approval process for approvers is simply a click of a mouse!”

Alan Lynch, Fitzgeralds Woodlands House Hotel Financial Controller

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

UKFast Finance Director, Joseph Ryland

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