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How BrightPay Connect can help with GDPR

21st Mar 2018
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Under the GDPR legislation, where possible the controller should be able to provide self-service remote access to a secure system which would allow the data subject with direct access to his or her personal data.  BrightPay Connect is a self-service option which will give your payroll clients and clients employees online remote access to view and manage their payroll data 24/7.

BrightPay Connect is tailored to help you and your clients overcome the challenge that GDPR presents. Furthermore, the cloud functionality will improve client collaboration with simple email distribution, safe document upload, easy leave management and improved communication with your clients.

As the pace of bureau client interaction increases, the margin for error increases which could lead to a GDPR breach if your data is not up-to-date or accurate. Online synchronisation and automated backup of payroll data will maintain accuracy and improve efficiency of your clients data. By introducing payroll clients to a new way of remotely accessing information you will be taking steps to be GDPR ready and benefit from enhanced efficiencies through an integrated payroll system. Additionally a self-service facility will remove the need to email payroll reports each pay period, automate payslip distribution, simplify and integrate leave requests and keep a secure backup of your payroll records.  


Simplify your GDPR compliance with BrightPay Connect

Small and medium size businesses will look to their accountant or bureau for guidance when it comes to keeping their employee payroll data secure. The option of BrightPay Connect offers your clients added reassurance that your payroll bureau is taking action to become GDPR ready.

The advantages of a cloud backup and self-service software are numerous, but mainly it significantly increases the efficiency and effectiveness of payroll work. Workflow is increased since payroll bureaus are no longer wasting time on manual data processing and therefore are working quicker, efficiently and more profitability within the remit of the GDPR guidelines.

BrightPay Connect is an online payroll and HR software solution that has been developed to help our customers become GDPR ready. It removes the manual data entry requirement for annual leave management, updating employees details, re-sending payslips, backing up your data and HR processing .


Here are the biggest GDPR advantages of BrightPay Connect:

Bureau / Client Dashboard: Provide clients online self-service access to payroll information. Clients will have remote and secure access to payslips, payroll reports, amounts due to HMRC, annual leave requests and employee contact details.

Employee Self Service Portal: Invite employees to their own self-service online portal. This secure system would provide employees with direct access to his or her personal data.  Employees can securely view and download payslips, P60s and P45s and easily submit holiday requests, view leave taken and leave remaining.  

Integration with payroll: BrightPay Connect is fully integrated with BrightPay’s payroll software ensuring the payroll data is correct at all time. Any annual leave or other leave, changes to employee contact details and payroll reports are automatically updated and synchronised with the payroll software and BrightPay Connect.

Cloud Backup: Under GDPR, it is important to keep a copy of payroll files safe in case of fire, theft, damaged computers or cyber attacks. BrightPay Connect is powered using the latest web technologies and hosted on Microsoft Azure for ultimate performance, reliability and scalability. BrightPay Connect maintains a chronological history of your backups which you can restore or download any time keeping your records protected.

24/7 Online Access: BrightPay Connect allows password protected mobile and online access to clients payroll data anytime and anywhere. This fulfils the recommendation to provide remote access to a secure system where clients and their employees would have direct access to their personal data.

HR & Annual Leave Management: Clients can view all upcoming leave in the BrightPay Connect company wide calendar where they can easily authorise leave requests with changes automatically flowing back to the payroll. Clients can upload sensitive HR documents such as employee contracts keeping confidential information restricted to each individual employee.

Reduce HR Queries: BrightPay Connect makes it possible to drastically reduce the number of HR queries you deal with such as access to view personal data, payslip requests, annual leave requests, managing employee contact information and employee payroll records.

TimeSheet Upload (Coming Soon): You will soon be able to give clients access to upload their employees’ hours and timesheets directly through the BrightPay Connect portal. The upload facility offers an additional layer of protection for your clients’ payroll information. Bureaus can then process the payroll from the timesheet upload and send the payroll back to the client for approval securely through the cloud facility. This automated process will eliminate the email and document exchange between you and your client offering a more secure and accurate recording of the timesheets and hours.

Increase Profits & Revenue: BrightPay Connect and GDPR represents a considerable business opportunity for bureaus to increase revenue. One bureau customer made an additional £7,300 last year purely by taking advantage of our bulk pricing model. The cost to him for a 200 employer pack was £2,499 which works out at £12.49 each. He is then charging each client £49 each. For more information read BrightPay Connect’s Guide to Profits.

Book a BrightPay Demo: Cloud advancements enables an interactive collaborative experience for bureaus, clients and employees. BrightPay Connect speeds up and transforms the bureau client relationship from a document exchange or transactional relationship to an instant access one. Book a demo today to see just how BrightPay Connect can help towards GDPR compliance.

*All prices above are quoted excluding VAT and per tax year.

Download GDPR guide

Written by Karen Bennett | BrightPay Payroll Software

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