HRMC Guidelines – How to scan, process and approve invoices?
With thousands of companies across UK having the majority of their Accounts Teams working remotely it has become more important than ever for companies to find ways to process, approve and store invoices in a digitally manner.
In fact, it is not just about digital invoice keeping or the need to work remotely… The truth is that Finance Professionals have realised that the best way to increase productivity levels and deal with the large volume of invoices that need to be processed on a daily basis is to implement a digital document management solution.
Only by going digital is that Accounts Teams can reduce time spent on manual data input by implementing OCR Systems that automatically capture invoice data; speed-up and gain control over approval processed by implementing online invoice approval systems; and get all invoices automatically archived and easily accessible by having them automatically attached to the corresponding accounting data in their accounting software.
Only by going digital is that you can truly automate document management processes, invoice scanning and invoice approval routines but one main question still remains: What are HMRC Guidelines on Digital Record Keeping?
According to HMRC, invoices can be kept on paper, digitally or as part of a software program. It is really up to you to decide how you want to keep your accounting documents as long as they are kept accurate, complete and readable.
This means that Accounts Teams can finally automate invoice scanning, invoice processing and invoice approval routines. By scanning invoices as soon as they are received, they can make sure that they are kept in good condition, easily accessible and readable while, at the same time, ensure that invoices can be processed in a fully automatic manner.
For Accounts Departments using Sage, this means that by going digital they can join thousands of other Sage users who are already automating invoice scanning and approval routines with Sage Certified Document Management Software. A powerful Accounts Payable Automation Software that gives Sage users access to:
- Automatic Invoice Recognition
- Automatic Attach of Invoices to Sage Accounting Lines
- Live Lookup of Invoices directly from within Sage
- Online Invoice Approval Software seamlessly integrated with Sage
- Automatic Matching and Closing of Purchase Orders
- Full Automation of emailed invoices
AP Automation Software for Sage… What is that all about?
Accounts Payable Automation Software for Sage is powered by Sage Approved PaperLess Document Management. A powerful solution to automate invoice scanning, invoice processing and invoice approval processes that is rapidly becoming the preferred choice of thousands of Sage users.
PaperLess Document Management for Sage is a unique AP Automation Software because it brings together withing one system Automatic Invoice Recognition for Sage, Automatic Upload of Invoices to Sage and Online Invoice Approval.
An exclusive set of document management features brought by Sage Platinum Partner’s solution to automate document management processes, invoice scanning and invoice approval routines all seamlessly integrated with Sage 50 and Sage 200.
PaperLess is a Sage Authorised Document Management Solution and PaperLess is also listed on HRMC Record Keeping Software Providers List, which presents to users a number of software suppliers that have produced record keeping applications to help accounting professionals manage their accounting documents.
With PaperLess the goal is not just to help companies keeping their records digitally but also to deliver full document management automation fully compatible with Sage 50cloud, Sage 200cloud Professional, Sage 200cloud Standard and Sage 200 Extra Online.
Here is what Sage users are saying About PaperLess Document Management Software for Sage
“be able to track our invoices more efficiently and with a cost saving to the business...This saves a lot of time trying to find old invoices in the paper archive"
Andrew Barlow, Micronclean Management Accountant & Acting Financial Controller.
“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”
Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited
“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”
Joseph Ryland, UKFast.Net Ltd Finance Director
“..save £10,000 every year with staff as well as to save employees time spent on processing invoices”
Colin Mayrs, Blair’s Caravans Managing Director
Sage Authorised Developer Partner