Invoice scanning for Sage made easy... Check what you need to know!
Yes, that’s right… Invoice scanning processes can now be a simple and easy process with the advantage that once invoices are converter into a digital format you can use OCR technology to automatically extract all the necessary data from them.
For Sage users the preferred invoice scanning technology is the one offered by Sage Developer, PaperLess Europe. PaperLess document scanning manages all your paperwork from scanning and adding electronic documents to processing them in your existing accounting applications.
PaperLess uses the latest methodology Capture>Process>Archive to capture data at the start of the document workflow process so that all your paper documents can be digitised and handled more efficiently online.
- Automatic Invoice Recognition
- Automatic Approval Workflow
- Automatic Matching and Closing of Purchase Orders
- Documents directly linked to transactions in Sage
- Lookup of documents directly from Sage
- Full Document Management Automation with PaperLess Company Inbox
How does PaperLess Invoice Scanning Software work?
PaperLess document scanning digitises your paperwork as early as possible in your business processes saving time and money. Businesses can scan paper directly into PaperLess or drag and drop multiple file types from emails and your computer. The PaperLess edit TIF functions enable businesses to merge, split and re-organise documents electronically so working through a batch of paper documents is quick and easy.
Efficient document scanning software makes better workflow management. When businesses add a document to PaperLess, the document also has a unique number, which means your colleagues can easily locate a document at a later stage by entering this document’s unique number. Businesses can use the Scanning menu to add one or more documents at a time and control the scanner from PaperLess. Any twain compatible standard scanner at 300 DPI will work with PaperLess.
PaperLess Printer is a printer driver which a user can print to in order to convert a windows file to a TIF file or PDF to OCR in PaperLess. For example, a user can print a Word document to PaperLess Printer and add it to PaperLess as a TIF file which can then be viewed in the document view window.
Not only document scanning software, PaperLess is also a piece of document storage software. PaperLess stores all your documents, both accounting and business documents, in separate folders in the PaperLess workspace so companies can keep their data secure.
How can I have my data automatically extracted from my invoices?
PaperLess document scanning software uses two layers of OCR (Optical Character Recognition) technology to extract the relevant data from your invoices by using Automatic Invoice Recognition. PaperLess handles multiple suppliers with multiple document formats, and also supports XML invoices. Automatic Invoice Recognition saves time and reduces manual errors so workflow management in your organisation is more efficient.
After running automatic invoice recognition, businesses can post accounting transactions with the relevant documents attached directly from PaperLess into their existing accounting applications.
Why should I choose PaperLess invoice scanning software?
PaperLess integrates seamlessly with Sage 50 Accounts, Sage 200c, Sage 200 Standard, Sage 200 Standard Online and Sage 200 Extra Online and many other popular accounting applications. The synchronisation happens instantly in the background. There is no need for companies to give up their accounting applications in order to go paperless. Colleagues can view the accounting transactions stored in the Accounting Archive folder at a later stage.
What our clients say about PaperLess
Andrew Barlow, Management Accountant & Acting Financial Controller.
“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”
Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited
Joseph Ryland, UKFast.Net Ltd Finance Director
Colin Mayrs, Blair’s Caravans Managing Director
Email: [email protected]
Phone Number: +44 (0) 207 135 2007