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Lazy doesn’t always mean bad, here’s why - the FYI way

8th Jun 2023
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FYI have a clear goal. To remove repetitive and mundane tasks from the day-to-day work of...
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Lazy doesn’t always mean bad, here’s why 

You are known for being hardworking and detail-oriented. Many of you have worked hard to qualify and continue working with CPD all in aid of helping your clients. 

While hard work is admirable, it is not always necessary. In fact, sometimes the best way to be efficient is to be lazy. What! I hear you gasp.

 

FYI document management and process automation
FYI Software

The word lazy has mainly negative connotations, but I will share reasons why you should sometimes strive for lazy – but only in the right situations. 

There are many quotes around the theme of giving a tough job to a lazy person, as they will find the best way to complete the job. To be able to find the most efficient way to complete a job, you need to understand each of the elements needed to complete a job. 

What is a Therblig, and why is it relevant?

In 1948, the son and daughter of efficiency expert Frank B. Gilbreth Sr, published a book about their family called “Cheaper by the Dozen”. The children performed research on efficiency. The looked at complex tasks and broke them into units of motion, each of these motions was called a Therblig. Therblig being the reverse of Gilbreth. 

This is what we at FYI help our clients acheive. We can take a large and complex job and break these down into smaller units/tasks. At each stage, we look at whether or not the task can be automated. If it can, then great, it is. If not, then back to the staff to make the decision. 

Process automation saves you time 

Process automation is the use of software to automate repetitive tasks. This can free up your time to focus on more important tasks, such as strategic planning and risk management. 

There are many ways that process automation can help accountants be “lazy” in the right areas and free up time to work hard on higher value and more rewarding work. 

For example, automation it can be used to: 

  • Automate data entry and processing 
  • Chase up clients to send you the work requested (for the umpteenth time) 
  • Manage customer relationships 
  • Alert when work is falling outside your agreed guardrails 
  • Comply with regulations 

By automating these tasks, accountants can save time and improve accuracy. This can lead to increased productivity, improved efficiency, and reduced costs. 

Of course, process automation is not a magic bullet. It is important to choose the right tools and to implement them correctly. However, when done well, process automation can be a valuable tool that can help accountants be more lazy and be more productive. Perhaps you really can have your cake and eat it too. 

How can automations help? 

  • Automate data entry and processing: This allows accountants to focus on more important tasks, such as analysing data and preparing reports. 
  • Generate reports and financial statements: This can save time and improve accuracy. 
  • Manage customer relationships: This can help you to improve customer service and retention. 
  • Being alerted to deadlines: This can help avoid costly fines and penalties. 

I encourage you to learn more about process automation. There is an investment in time upfront to make sure you have the right processes in place, once this process mapping project is complete, you can then look at serious productivity gains. 

One FYI customer has recently reported saving 4-hours per person per week, all within 6 months of going live. 

FYI customer saves 4 hours per person per week - read more