Rethinking how bureaux approach Employment Payment Summaries
10th Feb 2020
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The Employment Payment Summary (EPS) is one of the main Real Time Information (RTI) files bureaux need to remember to send to HMRC for their clients. It notifies HMRC of various payments made and to be recovered but can also be used to notify if you aren’t processing any pay runs. Why would HMRC want to know that? If you don’t notify HMRC that you haven’t paid anyone, they will be expecting you to file a Full Payment Summary (FPS), which would be created from your pay run.
If HMRC expects an FPS and doesn’t receive one they will create a specified charge which is an estimation of how much HMRC think you owe in PAYE tax and NICs. Just to top it off you could also get a late filing penalty so it is critically important to keep HMRC in the loop and send an EPS. KeyPay makes this even easier to not only keep HMRC happy but have us all singing from the same compliance hymn sheet.
Fab, tell me more about Employment Payment Summaries with KeyPay
Ok, let’s go back to basics and just remind ourselves what the EPS actually is.
The EPS is an RTI file that you need to send to HMRC by the 19th of the following month to enable you to:
Reclaim any statutory maternity, paternity, adoption or parental pay
Claim the Employment allowance
Reclaim any Construction Industry Scheme (CIS) deductions
Pay the Apprenticeship Levy
With the automated EPS submissions in KeyPay you simply set the date you want the EPS filed with HMRC and KeyPay will submit it for you. You can also send it manually if needed to – for example in the case of notifying HMRC of a period of inactivity. you can also submit no payment for a period, submit periods of inactivity and submit a final EPS with a ceasing scheme date!
That’s not all!
Within the EPS report, you can now download the full XML file so you can review it if there are errors in the submission or, in case you want to print it and perhaps make an XML based paper aeroplane.
KeyPay is the first true cloud-based platform to hit the UK bureau market, designed to eliminate the traditional payroll headaches of employee onboarding, data collection, payslip distribution, HMRC and pension fund compliance. In a single system, KeyPay automates the flow of data from employees across rotas, timesheets, leave management, and...