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PaperLess improves the efficiency of accounting systems.

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Sage Invoice Scanning with OCR - Sage Users Top Choice

6th Oct 2020

Brought to you by

PaperLess improves the efficiency of accounting systems.

Have you found this content useful? Use the button above to save it to your profile.

OCR stands for Optical Character Recognition technology which is becoming part of the daily routines of any finance professional dealing with a large number of documents. By speeding-up invoice processing routines and reducing the need for manual data input OCR technology is transforming the way Accounts Departments work.

From Accountants and Bookkeepers to Construction companies and the Hospitality Industry, Optical Character Recognition is the key for companies to process large volumes of documents without the need to increase the headcount.

To put an end to the manual input of data into Sage and automate invoice scanning processes, Sage Additions Catalogue is introducing the Document Management solution with built-in OCR software by Sage Developer, PaperLess Europe. A Sage Authorised Solution for Sage 50 and Sage 200 that is rapidly becoming the preferred choice of companies using Sage to automate invoice scanning and invoice approval processes.

Automatic Invoice Recognition
- All data is automatically recognized and uploaded to your system reducing time spent on manual data entry and eliminating typing errors.
- Invoice approval workflow leading to streamlined invoice management.
Documents and data easily found and accessed
- No more time wasted on looking for documents, you will have access to all your accounting documents by doing a simple look-up from within Sage.
Creation and storage of electronic documents
- No more time and money wasted on costly and inefficient filing systems.
Sharing information with colleagues and clients in real time
- Faster communication between departments and with clients, improving productivity and satisfaction levels.
Online Invoice Approval Software Seamless Integrated with Sage
- Automate the Invoice Approval based on Supplier, Department, Project or Cost Unit Responsible
- Get the Full Audit Trail of the Approval Process directly linked to your transactions in Sage.

How does PaperLess Invoice Scanning Software for Sage works?

The PaperLess invoice scanning solution digitises all your paper invoices into one single workspace, runs invoice recognition and sends them for document approval, then posts them to your accounting application directly. PaperLess helps your organisation to complete the entire workflow within one workspace so your organisation can save time, increase profit and reduce risk.

PaperLess does more than invoice scanning. After scanning invoices into PaperLess, the PaperLess automatic invoice recognition feature extracts relevant data from invoices into the PaperLess workspace. PaperLess invoice recognition uses Optical Character Recognition (OCR) technology, which quickly extracts the relevant accounting data from the invoice so the accounting transaction is created for posting into your accounting application.

With PaperLess Automatic Invoice Recognition software for Sage 50c, Sage 200c, Sage 200 Standard Online and Sage 200 Extra Online you can now automatically input all data directly into your accounting software. With more than 80% accuracy levels on invoice recognition your data input process will be much faster and accurate, allowing you to release company resources and allocate them to other tasks.

What to do with all the data extracted from the invoices?

Well that is where things get more complicated, if the OCR engine you are using only extract the data and does not integrate with the software you are using for your accounts, you end up having to copy and paste it into the fields where you want to have that data placed. That is why integration with your accounting software is key to ensure that you fully exploit all the potential your OCR engine has to offer.

PaperLess enables businesses to edit, approve and post directly to their existing accounting applications such as Sage. PaperLess integrates seamlessly with Sage, meaning there is no need to give up your current accounting application when going paperless. Every time you post a transaction with the relevant document attached to Sage synchronisation happens instantly in the background.

Using Remote Access, the PaperLess invoice scanning solution enables multiple branches to work more efficiently. This means invoice recognition can also be run on scanned invoices in PaperLess anytime and anywhere via the Internet.

Check out Sage Additions catalogue and see how PaperLess powerful document management features integrate seamlessly with Sage, allowing you to have all your documents directly linked to your transactions in Sage so that you can easily manage and find all your documents.