Brought to you by
BrightPay logo

The payroll solution that provides all you need for Auto Enrolment.

Save content
Have you found this content useful? Use the button above to save it to your profile.

Save your payroll data and reputation through automatic cloud backup

24th Apr 2020
Brought to you by
BrightPay logo

The payroll solution that provides all you need for Auto Enrolment.

Save content
Have you found this content useful? Use the button above to save it to your profile.

A failure to protect sensitive data such as payroll data and HR records doesn’t reflect well on any business. For payroll bureaus and accountants, best practice in securely backing up payroll data is essential. There are a whole host of reasons why not backing up payroll data correctly can come back to haunt a payroll bureau. 

Most notably, payroll processors need to be compliant with data protection legislation. Data security is extremely important in today’s world. The introduction of the GDPR not only introduced employer duties, but it also made everyone much more aware of the importance of data protection. Client’s expect it, especially when we store, process and send confidential information such as payslips, employee hours and payroll reports. Besides, data protection regulators will not look kindly on casual payroll security processes. 

Payroll bureaus want to minimise the risk of a data breach, whether it’s a natural disaster, a cyber-attack or a computer virus. Manually backing up the payroll information is an option, but there is the potential for human error. Regardless of how many times you do the manual backup on schedule, you only need to forget once for payroll data to be vulnerable.

According to research, reputation loss after a cyber-attack is one of the biggest concerns of companies in the digital age. Reputational damage can spread quickly if wages are delayed or unpaid. That reputational damage can dwarf the initial cost of the breach, as has been seen in business generally. Survey after survey shows a high proportion of companies will not do business with a company who has suffered a data breach involving financial details. 

Automatic cloud backup offers a simpler way of ensuring data is consistently and securely backed up, the payroll bureau remains GDPR compliant, and its valuable reputation is preserved. Cloud backup differs from conventional data backup as cloud storage keeps your data stored at a remote location. All payroll data is encrypted and synchronised to the external cloud location and is consistently backed up without the need for human interaction.

Automatic Cloud Backup with BrightPay Connect

When a bureau provides their clients with access to BrightPay Connect, it opens up a genuinely secure environment for payroll data. Because of that backup feature it also opens up a whole new range of functionality for users:

  • Payroll data is secure: BrightPay Connect automatically backs up the payroll file to the cloud every 15 minutes when BrightPay is open and again when closing down. All historical backups are chronologically stored and easily restored. You can restore or download any of the backups to your PC or Mac at any time.
     
  • GDPR compliant: From a GDPR compliance perspective, BrightPay Connect is hosted on the industry-leading Microsoft Azure platform and the data transmitted to and from BrightPay Connect is encrypted using SSL over HTTPS. That level of security means comfortably meeting GDPR compliance protocols including requirements for end-to-end data security measures, data access controls, employee data request procedures and data correction capabilities.
     
  • Avoid reputational damage: The security and compliance integral to BrightPay Connect saves the payroll provider the extreme discomfort that comes from a reputational hit. All the uphill work required to repair reputations, limit client turnover and win back customer trust is avoided. All the work you did to build your reputation is not undone by a simple manual error.
     
  • Value-added: As well as that crucial, secure platform, BrightPay Connect offers extra value in the convenience provided by easy accessibility to payroll and HR data on the cloud. You can also offer your clients added benefits such as an online leave management tool and a document and resources feature to distribute documents to employees.

Cloud backup not only maintains the security of your client’s payroll data but avoids the reputational damage that follows from a security breach. Book a demo today to find out how easy it can be to keep your client’s payroll data safe and secure.

BP

Payroll & Coronavirus