Speeding up Invoice Approvals with Sage – CFOs Top Choice

16th Dec 2020
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Sage Approved Document Management Software is the top choice of Sage users to work remotely with their accounts. Speeding-up invoice processing and invoice approval processes, reducing costs and increasing productivity levels while, at the same time, increasing data accuracy and productivity levels are some of the many challenges’ CFOs and other Finance Professionals face.

The choice of many CFO’s across UK and Ireland has been to rely on Paperless for Sage to reduce time spent on manual data input, increase data accuracy levels and automate invoice approval processes. 

PaperLess Document Management gives remote access to accounts to all Sage 50 and Sage 200 users. Book your free online demo to find out more about the top choice of Sage users to work remotely with their accounts.

  • Automatic Invoice Recognition 
    • Reduce manual data input by more than 80% with PaperLess OCR for Sage
  • Online Invoice Approval with Sage
    • Automate Invoice Approval Processes by setting up automation rules based on supplier, department, project and/or cost unit responsible
    • Keep control over approval amounts by defining approval thresholds and second level approvals.
  • Lookup of documents and the audit trail of the approval process directly from within Sage 
    • Yes, with PaperLess Document Management you have access to the documents and to the complete audit trail of the approval process directly from within Sage. Know who approved what, on which dates and why certain changes were made by doing a simple look-up from within your Sage accounting package.
  • Online Invoice Approval
    • View and approve documents via a simple web browser, all you need is an internet connection.

So how are Sage users automating invoice approval processes?

With hundreds of documents having to be approved internally across the company, many times with people spread across different locations, CFO’s, Finance Directors and many other Finance Professionals have been looking for a way to streamline the document approval processes, keeping a clear overview of the status of each one of the documents.

For Sage users the preferred choice to keep control over the entire invoice approval process has been PaperLess Document Management for Sage, a Sage Add-on Software that streamlines invoice approval processes with Sage by automating routines since the moment invoices are received until they are approved and posted to Sage.

PaperLess provides Sage users with a secure way to ensure that your purchase invoice approval processes can be monitored and adapted to the way your organisation works. Once the approval process is finished you can make a final confirmation on the transactions and amend any accounting lines in the transaction voucher prior to posting into Sage.

What about if I want to have costs booked in Sage before final approval is given?

You can also easily do that with PaperLess Dispute Approval Method. This will ensure your VAT is registered as early as possible in Sage, giving them a better cash flow situation, whilst ensuring that company costs are booked, but not released for payment in Sage until the last recipient in document flow has approved the invoices.

How can I retrieve invoices and approval history once the approval process is finished?

Well, that is really very easy and what CFOs and many other finance professionals have realised is that they no longer need to spend time on going through emails to see who approved that particular document or why changes were made to the accounting data.

With a live lookup directly from within Sage 50 and Sage 200 accounting lines finance professionals now have access to the entire audit trail of the approval process, together will all the relevant documentation and accounting information.

Why is PaperLess Document Management Software rapidly becoming the top choice of thousands of Sage users?

Besides offering a fully integrated Online Invoice Approval Software for Sage, PaperLess is a full Document Management Software for Sage 50cloud, Sage 200cloud Professional, Sage 200cloud Standard and Sage 200 Extra Online.

This means that Sage users have access to not only the invoice approval side of things, but also to Automatic Invoice Recognition with Sage, Automatic Matching and Closing of Purchase Order and Automatic Invoice Scanning and Invoice Upload to Sage.

Since PaperLess is a Sage Approved Software, all these features work fully integrated and are certified by Sage UK so that Sage users can rest assured about the quality standards of the document management solution they are implementing.

Free remote access to Sage with PaperLess Document Management Software. Book your free online demo to find out more about PaperLess for Sage 50cloud, Sage 200cloud, Sage 200 Standard Online and Sage 200 Extra Online

What are CFOs Saying About PaperLess Invoice Approval for Sage?

“Amazing, cannot believe I have never heard of PaperLess everyone needs to get their hands on this program.”

Sharon Harkins Office Manager RAD Hotel Group

“PaperLess is a great system to use as it is a lot faster than approving the pile of paper”

Nicholas Reyes-Ramirez, Everyman Media Group’s Finance Assistant

 “the main change is that we have a central filing system that can be accessed by everybody without the need to (mis-)file paperwork, and greater control of both the Sales and Purchasing systems.”

Paul Adams, from JACOB

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

UKFast Finance Director, Joseph Ryland

Contact Us

Email: [email protected]

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com