The advantages of integrated payroll and accounting systems
16th Jan 2020
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Integrating your payroll solution with your accounting software makes sense for many reasons, including efficiency, time-saving and improved workflows.
Processing payroll is often seen as a time-consuming task, and without the right software it can be. If you don’t have an integrated system, you will find yourself entering the same information repeatedly because it needs to be both in your payroll and accounting software.
This, besides being a boring process and not a very good use of your time, can also be prone to errors.
With an integrated system, you only need to provide the information once. The systems will then ‘talk’ to each other to automatically exchange the information they need. This is more efficient, saves you time and prevents errors and duplications.
BrightPay has application programming interface (API) integrations in place. If you’ve heard about APIs before, you might have thought it was more of an IT thing than something that can affect your job, but actually, APIs can bring many benefits to your practice or payroll bureau.
APIs allow BrightPay to interact with other software solutions – in this case, accounting software programmes, to send the payroll journal to the accounting software directly without the need to export and import the CSV file again.
At the moment, BrightPay includes accounts integration with software solutions such as Intuit QuickBooks Online, Sage One and Xero. More integrations are also being developed at the moment to offer you even more options.
With these integrations in place, BrightPay produces payroll journals in file formats that are unique to these software solutions, allowing users to easily upload their payroll figures into their general ledger.
Apart from the API integrations, you also have the option to export payroll journals into a CSV file. You can then use these files to import the journals into other accounting software solutions, including Exact, Kashflow, Sage or Quickbooks’ desktop version.
There is also a generic journal option available that you can use to upload data into other software packages.
Other APIs in BrightPay
Integration with accounting software is not the only direct API integration available in BrightPay. The software also includes this API integration with various pension systems for sending auto enrolment contribution files to the pension provider, including NEST, The People’s Pension, Smart Pension and Aviva.
Similar to the accounts integration, this means that you can send the file to the relevant pension provider at the click of a button without the need to save the file and manually upload it to the pension system.