The P11D filing deadline is almost here

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Employers have until 6 July to submit their expenses and benefits annual returns (P11D and P11D(b) forms) to HM Revenue & Customs.

Businesses need to submit P11D forms for employees they’ve provided with expenses or benefits before 6 July to avoid any penalties.

Employers registered with HMRC before the end of the tax year can deduct and pay tax on most employee expenses through their payroll. In those cases, employers do not need to submit a P11D form. Instead, employers need to file P11D(b) forms to inform HMRC about the amount of Class 1A National Insurance that they owe for the year.

Certain employee expenses such as some business travel expenses or phone bills are exempt. The full list is available on gov.uk, where you can also find information on what needs to be reported and paid depending on the type of expenses and benefits.

Producing P11D forms with BrightPay

Although this year’s deadline is almost upon us, you still have a few days left to process the forms and send them to HMRC.

BrightPay can produce P11D and P11D(b) forms to send to HMRC after year end.

After you’ve entered the details of the expenses and benefits for all employees, you can send the return to HMRC from BrightPay by selecting 'RTI' on the menu bar and looking for the ‘Expenses and Benefits (EXB)’ option.

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You’ll see a summary of the information you provided. If everything is correct, select 'Create Submission' and ‘Send Now’ to submit the return.

Submitting amendments

If you need to correct an error, you will need to send a new paper form including all the expenses and benefits for that employee – not just the information or sections that you want to amend – to HMRC.

All amendments need to be submitted in paper form, even if the original return was filed online, and they also need to clearly specify it is an amendment as well as the tax year you are making the amendment for.

It is important that all the information is correct and submitted in time, as HMRC charges penalties to businesses that make careless and deliberate mistakes that result in an underpayment of tax or over-claim of tax reliefs. 

Find out more

Visit our guides for more information on adding benefits and expenses, including cars and fuel and vans and fuel. To find out more about BrightPay, book a demo or contact us