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The role of Invoice Approval on AP Automation

24th Nov 2023
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PaperLess improves the efficiency of accounting systems.

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Sage invoice scanning is powered by Sage Technology Partner, PaperLess Europe. The best software to scan invoices into Sage and to get access to Sage OCR for automating invoice data capture. Invoice approval is a crucial step in the accounts payable (AP) process, where invoices from vendors and suppliers are verified and authorized for payment. However, many businesses still rely on manual and paper-based methods to handle invoice approval, which can result in inefficiencies, errors, delays, and fraud.

With PaperLess AP automation software accounts teams can streamline and simplify the invoice approval workflow, saving time and money, improving accuracy and compliance, and enhancing vendor relationships.

PaperLess AP automation is a software fully compatible with Sage 50 Accounts, Sage 50cloud, Sage 200 Professional, Sage 200 Standard and SAP B1 that automates the entire AP process, from invoice capture and validation, to approval and filing.

What type of invoices can PaperLess for Sage handle?

PaperLess for Sage can handle different types of invoices, such as purchase order (PO) invoices and non-PO invoices, and perform various matching and verification procedures.

One of the main benefits of PaperLess AP automation is that besides automating invoice data capture processes it also automates the invoice approval workflow, which is often a bottleneck in the AP process.

The invoice approval workflow involves routing invoices to the appropriate approvers, based on predefined rules and criteria, and notifying them to review and approve the invoices. PaperLess AP automation eliminates the need for manual intervention and paper documents, and provide a clear and transparent audit trail of the approval process.

Invoice Approval for Sage - Video Now Available

What are the main advantages of PaperLess Invoice Approval?

Some of the advantages of automating the invoice approval workflow with PaperLess are:

  • Reduced processing time and costs: PaperLess software speeds up the invoice approval workflow by eliminating manual tasks, such as data entry, scanning, printing, mailing, and filing. PaperLess also reduces the processing costs per invoice, by minimizing the need for human resources, paper, and storage space.
  • Improved accuracy and compliance: PaperLess improves the accuracy and compliance of the invoice approval workflow by reducing human errors, such as typos, duplicates, and mismatches. PaperLess Invoice Approval also enforces the compliance with company policies, such as approval limits, authorization levels, and approval thresholds.
  • Enhanced visibility and control: PaperLess enhances the visibility and control of the invoice approval workflow by providing real-time data and reports on the status and progress of the invoices.
  • Increased vendor satisfaction and loyalty: With PaperLess Sage users can increase the vendor satisfaction and loyalty by ensuring timely and accurate payments, and reducing the number of inquiries and disputes.

In conclusion, invoice approval is a vital part of the AP process, and PaperLess AP automation plays a significant role in streamlining and simplifying it. By automating the invoice approval workflow, businesses can achieve various benefits, such as reduced processing time and costs, improved accuracy and compliance, enhanced visibility and control, and increased vendor satisfaction and loyalty.

Can I customise PaperLess Invoice Approval for Sage?

Yes, you can customize PaperLess for your business needs. PaperLess allows you to configure the workflows, rules, and approval processes according to your specific requirements and preferences.

For example, you can set up different approval levels and decide if the invoice should only be posted to Sage once approved or, alternatively, if you would like PaperLess to post the transaction into Sage as soon as the invoice is sent for approval but stopped it from being paid until final approval is given.

How can I learn more about PaperLess Invoice Approval Software?

In order to learn more about PaperLess Invoice Approval Software just click here to visit PaperLess’ website or click here to view the video showing how PaperLess Invoice Approval for Sage works.

Alternatively, you can also click here to subscribe to a free demo.

What are Finance Directors Saying About the Best AP Automation Software for Sage and SAP?

“Amazing, cannot believe I have never heard of PaperLess everyone needs to get their hands on this program.”

Sharon Harkins Office Manager RAD Hotel Group

“PaperLess is a great system to use as it is a lot faster than approving the pile of paper”

Nicholas Reyes-Ramirez, Everyman Media Group’s Finance Assistant

 “the main change is that we have a central filing system that can be accessed by everybody without the need to (mis-)file paperwork, and greater control of both the Sales and Purchasing systems.”

Paul Adams, from JACOB

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

UKFast Finance Director, Joseph Ryland

Contact Us

Email: [email protected]

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com