Why are Sage CFOs Going PaperLess to Automate Accounts?
Well that is because CFOs across UK and Ireland have realised that in order to deal with the increasing number of documents and invoices that need to be processed, they need to rely on automation systems that work together with their accounting package... For CFOs using Sage the clear choice has been PaperLess Document Management for Sage, since it is a Sage Certified Automation Software that integrates seamlessly with Sage 50c, Sage 200c, Sage 200 Standard Online and Sage 200 Extra Online so that managing all financial documentation is a breeze.
The seamless integration between PaperLess and Sage transformed that way accounts departments work. By Going PaperLess accounts teams are able to process documents and invoices in a fully automatic manner, meaning that they can process higher volumes of documents and transactions without increasing the headcount. with the Sage Authorised Document Management Software created by Sage Platinum Developer Partner, PaperLess Europe.
With a built-in OCR software for Sage, Sage users have realised that they can now go PaperLess and at the same time benefit from automatic data capture, online document approval and look-up of documents directly from Sage making invoice processing and invoice approval routines much faster and easier than ever before.
PaperLess Document Management has built-in a powerful OCR software that works fully integrated with Sage, giving Sage users easy access to Automatic Invoice Recognition to automate invoice processing routines, with documents and corresponding approval flow directly linked to Sage transactions, making it much faster to not only process documents but also to retrieve them.
- Automatic Invoice Recognition for Sage
- Automatic Posting of Invoice onto Sage
- Automatic Detection of Duplicate Invoices
- Automatic Matching & Closing of Purchase Orders in Sage
- Automation Online Invoice Approval seamless integrated with for your Sage accounting software
PaperLess Document Management Software is made possible with Optical Character Recognition (OCR) software
Without OCR software, the transition from paper to PaperLess document management will be a lot more time-consuming and tedious than it is now. OCR software enables the translation of all types of documents like images of typewritten or printed text into electronically readable files, so offices can easily convert their existing paper documents to electronic files.
Only a Document Management solution with an OCR software that integrates with your accounting software will allow you get all data automatically extracted from the invoices and cross referenced with the settings you have defined for each one of your suppliers in your accounting package which is precisely what PaperLess does.
Well that is where things get more complicated, if the OCR engine you are using only extract the data and does not integrate with the software you are using for your accounts, you end up having to copy and paste it into the fields where you want to have that data placed. That is why integration with your accounting software is key to ensure that you fully exploit all the potential your OCR engine has to offer.
How does PaperLess Document Management software automates Invoice Approval Processes?
With PaperLess built-in Online Invoice Approval for Sage, accounts teams can easily manage all invoice approval processes, enforce and streamline approvals for every bill and invoice received. Since PaperLess is seamless integrated with Sage, approvals can be automated based on supplier, department, project or cost centres set up in Sage and, once invoices are linked to transactions, the approval audit trail can be retrieved directly from Sage transactions lines.
Automatic Matching and Closing of Purchase Orders in Sage is available with PaperLess Document Management for Sage
The seamless integration between PaperLess Document Management and Sage allows Sage users to automatically match and close of Purchase Orders, making much faster and accurate to process all invoices received, including the ones that have a Purchase Order to which they need to match in order to be posted onto Sage.
When PaperLess OCR for Sage identifies a Purchase Order number on the invoice, PaperLess will check in Sage if there is a Purchase Order for that supplier invoice that matches the Purchase Order number on the invoice and, if it does, PaperLess will then automatically check if the amount on the invoice matches the amount on the Purchase Order. If yes, once the invoice is posted it will automatically close that Purchase Order in Sage.
Here is what Sage CFOs are Saying About PaperLess Automation Pack for Sage
“be able to track our invoices more efficiently and with a cost saving to the business...This saves a lot of time trying to find old invoices in the paper archive"
Andrew Barlow, Micronclean Management Accountant & Acting Financial Controller.
“…the time spent prior to installing PaperLess on processing invoices was lengthy with manually inputting the supplier, description, nominal code and values for each invoice. Invoice recognition does all this for you at a click of a button.”
Kurt Roberts, ACCA MAAT Management Accountant for CPL Training Group Limited
“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”
Joseph Ryland, UKFast.Net Ltd Finance Director
“..save £10,000 every year with staff as well as to save employees time spent on processing invoices”
Colin Mayrs, Blair’s Caravans Managing Director
Sage Authorised Developer Partner