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PaperLess is a Sage Approved AP Automation Software that brings together automatic invoice recognition, online invoice approval, purchase order matching and purchase order requisitions.

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Why are so many Accounts Departments still paper-bound?

9th Apr 2024
Brought to you by

PaperLess is a Sage Approved AP Automation Software that brings together automatic invoice recognition, online invoice approval, purchase order matching and purchase order requisitions.

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Have you found this content useful? Use the button above to save it to your profile.

Visit Sage Marketplace to learn more about the best paperless solution for Sage 50 and Sage 200In an era where digital transformation is revolutionizing industries, the accounting sector remains surprisingly paper-bound. Despite the availability of advanced software solutions like PaperLess for Sage, many accounting departments still rely on traditional paper-based systems. This not only creates inefficiencies but also impacts the environment negatively.

The Persistence of Paper

The reasons for the persistence of paper in accounting are multifaceted. From a reluctance to change established processes to concerns about the security of digital documents, businesses often stick to what they know. However, this resistance to change comes at a cost. Paper-based systems are inherently slower, more prone to errors, and require physical storage that can be both expensive and space-consuming.

The Digital Advantage

Transitioning to a PaperLess document management system, especially one tailored for Sage, offers many benefits to Accounts Departments. It streamlines workflows, reduces errors, and cuts down on storage costs. Moreover, it enhances security and compliance with features like audit trails and access controls.

Key Benefits of Going PaperLess with Sage:

  • Cost Savings: Eliminate expenses related to printing, storage, and paper supplies.
  • Efficiency: Automate invoice processing and approval, reducing manual data entry and retrieval times.
  • Security: Protect sensitive financial data with robust digital safeguards.
  • Accessibility: Retrieve documents instantly from anywhere, facilitating remote work and collaboration.
  • Sustainability: Reduce your carbon footprint by minimizing paper waste and energy consumption associated with paper production and disposal.

The PaperLess Solution for your Sage Accounting Software

PaperLess document management features are designed to integrate seamlessly with its Sage 50 Accounts, Sage 50cloud, Sage 200 Professional, Sage 200 Standard and Sage Intact. This integration allows for automatic invoice recognition, online invoice approval, and automatic matching of purchase orders, transforming the way accounts teams operate.

PaperLess for Sage Automation Features:

  • Automatic Data Capture: PaperLess for Sage’s OCR technology captures data from invoices and posts it directly into Sage.
  • Online Invoice Approval: Streamline the approval process with digital workflows and real-time updates.
  • PO Matching: Automatic matching and closing of purchase orders gives Sage users the possibility to have all invoices automatically matched to the corresponding purchase orders in Sage. This way, Accounts Teams only need to focus on the invoices that for some reason do not match the purchase orders in Sage.
  • Automatic Invoice Archiving & Retrieval: Due to the seamless integration with Sage, PaperLess automatically links all invoices to Sage. Invoice retrieval can be done in no time and directly from within Sage.
  • Purchase Order Requisition: PaperLess gives Sage users the possibility to automate purchase order requisition processes. PaperLess turns the process raising and approving Sage PO Requisitions into a simple and fully digital process.
  • Seamless Integration: All data processed by PaperLess integrates flawlessly with your existing accounting data and supplier information in Sage.

The Impact on Accounts Departments

The impact of clinging to paper-based systems is significant. It leads to inefficiencies, higher operational costs, and a slower response to market changes. In contrast, digital systems like PaperLess for Sage can revolutionize how accounts departments function, offering agility and strategic advantages in a competitive business landscape.

Conclusion

The transition to a paperless environment is not just a trend; it’s a strategic move towards sustainability and efficiency. PaperLess document management system is a testament to the power of digital transformation in the accounting sector. It’s time for businesses to shed the weight of paper and embrace the agility of the digital age.

What are Sage Users Saying About PaperLess for Sage?

“Amazing, cannot believe I have never heard of PaperLess everyone needs to get their hands on this program.”

Sharon Harkins Office Manager RAD Hotel Group

“PaperLess is a great system to use as it is a lot faster than approving the pile of paper”

Nicholas Reyes-Ramirez, Everyman Media Group’s Finance Assistant

 “the main change is that we have a central filing system that can be accessed by everybody without the need to (mis-)file paperwork, and greater control of both the Sales and Purchasing systems.”

Paul Adams, from JACOB

“I personally think it’s great. It allows me to enter invoices without the requirement to manually input all of the data and then refer to archived documents with ease”

UKFast Finance Director, Joseph Ryland

Contact Us

Email: [email protected]

Phone Number: +44 (0) 207 135 2007

www.paperlesseurope.com