When will you commit to digitisation? When office space is under extreme pressure or when workloads start creaking?
It’s reported that one-in-three European businesses struggle with document storage despite digital storage alternatives. For Accountants and Finance Departments, that means less efficiency, reduced profit margins, painful audits and hazy compliance.
It has long been help that knowledge is king … however, quick access to accurate knowledge is today’s king maker. A delay in an order, a payment or resolving a customer problem; keeping vehicle and facilities records up to date; storing HR and customer data in a demonstrably compliant manner: these are factors that create advantage, ensure efficiency and minimise risk.
Document Management Systems store and manage electronic documentation that is captured via an electronic channel or a scanner. Enterprise Content Management (ECM) is generally adopted by larger organisations as a set of tools and strategies to automate technology to capture, store share and archive business information. Document Logistix’ Document Manager offers enterprise functionality for SMEs and progressive firms seeking optimum business efficiency, from indexing, through workflow and retention, to compliant destruction.
Yet many businesses, and some notable professions, have been slow to go digital, to store and access documents digitally. Smaller businesses that digitise can serve customers far better, make staff far more effective and increase profit margins by choosing a system appropriate to their size and workflow requirements.
Awareness of ECM technology in Europe is generally low, and there is a tendency to rely on paper and printing in daily operations, where we experience some resistance to change.
One-in-three companies acknowledge spending too much time on processing paper documents (which implies hidden costs), while a similar percentage did not have the physical space to store the documents. Combine these operational costs with other workflow obstacles such as un-editable documents and you’ll discover a there is significant money and space to be saved.
Become a progressive company that provides easy, yet protected access to documentation, to customers, and to office-based and remote staff. The starting point for change could be the ever-expanding filing cabinets and manila folders, or it could be a final acceptance that the vast majority of business process management is going digital.