When Bellevue Education, the international schools group, decided to use iSAMS management information system (MIS), Tim Carey-Yard, Bellevue's Finance and Operations Director decided to review their accounting system at the same time, to implement a Cloud-based solution which would integrate with iSAMS.
After reviewing Sage Tim felt it didn’t cater for their needs at a group level, but after evaluating many Cloud accounting products, AccountsIQ was selected. As an affordable middle market Cloud accounting solution which could be tailored to their needs, it was perfect to meet the complex reporting requirements of the group.
Tim Carey-Yard said, “The systems we evaluated which were genuinely web-based, seemed to be created for small enterprises. We wanted a system which could be adapted to our international group needs. AccountsIQ suited us better than Xero, QuickBooks Online and SAP and so we began the process of integrating AccountsIQ with iSAMS.”
Darren Cran, MD of AccountsIQ UK added, “We were really pleased to work with Bellevue on such a pioneering project and are delighted they are using more and more features of the software. Since going live with Bellevue, we have successfully installed AccountsIQ alongside iSAMS in a number of other UK schools and internationally.”
Integrating with iSAMS MIS
Both systems were fully-integrated and installed in September, within a few months of signing the contracts. The integrated application means that the iSAMS MIS system automatically updates all fee payer and student information in the AccountsIQ Sales Ledger, ensuring all data in the two systems is completely aligned, avoiding any duplication of data entry. At the same time, the Fee Billing module of iSAMS generates all the invoices for students (with an ability to have multiple fee payers for individual students or multiple students for multiple fee payers) and passes the invoices automatically via an API link to the accounting system. The AccountsIQ cloud accounting software then takes control of the process and updates the balances within AccountsIQ, as fees are paid, partially or in full.
As explained by Group Management Accountant Rosie Bridgman,“The integration with iSAMS gives us a much slicker process than we had for billing and the fee run is so much easier. It cuts down our processing time enormously.”
The Bellevue Education group has 12 independent schools across the UK plus schools in Switzerland and Qatar, so the finance team has to account for income and payments in multiple currencies as well as produce consolidated group accounts. AccountsIQ comes with 250 pre-built reports, which can be customised to create tailored reports. Bellevue created their own management reports in MS Excel which can be automatically updated from the AccountsIQ database via an “add-in” link.
AccountsIQ gives users the option to plug in existing reports modelled in Excel so that businesses like Bellevue can focus on becoming familiar with the software without the need to recreate reporting packs in the early stages. Tim adds, “AccountsIQ’s Excel Add-In gives us continuity in our management reporting while we are still learning how to get the most out of the system. It maps live and accurate data from AccountsIQ to my existing management reports.”
Group Management Accountant Rosie Bridgman describes how AccountsIQ has made her working processes easier, “Day-to-day reports for sending out invoices are done in the click of a button rather than us having to find the document, scan it, attach it and email it. The email features are great and we can send emails centrally from any school.”
She adds, “The ability to attach documents to processes saves so much time not just day-to-day but also when we prepare for audit. Other processes are also much smoother such as bank reconciliation. The real benefit AccountsIQ brings is the time we save every day on tedious and time-consuming tasks. So much of it is automated in the system.”
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