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Recharge your batteries the Pomodoro way

26th Aug 2016
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CABA provides lifelong support for past and present ICAEW members.

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Have you found this content useful? Use the button above to save it to your profile.

If you’re working long hours at work or are busy revising for exams, you don’t need telling how easy it can be to burn yourself out.

Trying to focus for hours on end can be mentally exhausting. Sitting at your desk for extended periods isn’t good for your physical health either, with studies suggesting it increases your risk for a number of illnesses such as heart disease and diabetes, to name just 2 examples.

Imagine yourself as a battery. If you’re constantly using that energy up and don’t do anything to put more energy in, chances are you’ll feel drained in no time.

Apart from the effect working and/or revising too hard can have on you personally, it’s also been shown to be ineffective from a productivity point of view. Several studies show that chaining yourself to your desk reduces, rather than increases your productivity. Taking regular short breaks on the other hand can help recharge your batteries and help you feel more focused.

Whether you're working or studying, committing yourself to taking regular breaks isn’t usually as straightforward as it sounds. After all, it can be far too easy to get bogged down with a particular task and the hours can sometimes fly past without you even realising it. If this situation sounds familiar, a structured approach, such as the Pomodoro Technique, may be the solution.

What is the Pomodoro Technique?

Developed by Francesco Cirillo in the 1980s, the Pomodoro Technique, named after the tomato-shaped kitchen timer Cirillo used as a time-management tool in his student days, is a simple concept that involves separating your working/ study time into 25 minute sessions (called a pomodoro), each of which is followed by a 5 minute break. Then after 4 pomodoro sessions, you take a longer break.

This simple time-management system claims to teach you how to work with time instead of against it. By training your brain to focus completely for short periods interspersed with short breaks, it can help you stay on top of your workload as well as keep your motivation and creativity high.

Here’s a quick guide to how it works:

1. Make a list   

Decide what you need to accomplish before you start working/studying (make a to-do list if it helps). Your list could include lots of tasks, each taking 1 or 2 sessions, or just 1 task for the entire day.

Try to work out how long each task on your list will take and assign the corresponding number of 25 minute sessions (pomodori) to it. Remember to schedule time for your breaks too – 5 minutes after each 25 minute session and a longer break after 4 complete sessions. You should be able to schedule your entire working day or study period this way.

2. Set your timer

Using a kitchen timer or the timer on your computer or smartphone, set it to countdown 25 minutes. Try telling yourself you’ll work on that task for that session without any disruptions and devote your complete attention to it. If you tend to get lots of disruptions while working or studying, try to prevent them before you start the session – switch off your phone, for instance, or shut the door. If something you need to attend to comes up during the session, write yourself a note about it and deal with it when the 25 minutes is up.

3. Stop when the bell rings

After immersing yourself in your task for 25 minutes, stop when the timer goes off and take a 5 minute break. Make an agreement with yourself that you will take the break, even if you’re in the middle of something important. Taking a break will improve your energy and concentration levels, and you can return to what you were doing or your next task feeling refreshed.

It’s a good idea to walk away from your desk or work area whenever possible during your breaks, as moving around will help boost your circulation and heart rate. Try getting up and making a cup of tea, or do something a bit more physical such as some stretches. At the same time, let your mind think about anything other than work to give your brain a break too.

You can use your 5 minute breaks to catch up on emails, phone calls or social media, but creating some physical distance between you and your work space is more beneficial, as it gives your eyes a break too (working on a computer for long periods of time is widely thought to cause eye strain and headaches).

4. Keep it up

When your break is finished, reset your timer for another 25 minutes and start working or revising again. Carry on doing 25 minutes of work and taking 5 minute breaks. Then after your fourth session, take a longer break (around 20 or 30 minutes is recommended). This longer break is needed for your brain to assimilate new information and rest before the next round of sessions. Then continue with the series of work/study sessions and breaks until you’ve finished your day.

It may not be the right time-management technique for everyone, but the Pomodoro Technique has a huge worldwide following, so it’s definitely worth a try.

If you’re experiencing high levels of stress at work or while studying, we offer emotional support online, over the phone or in person. Get in touch for more information by calling us on +44 (0) 1788 556 366 or chat to an advisor online.

Meanwhile, we offer free courses that may help you manage stress and become more resourceful and effective, such as our courses on building your resilience and taking control of your personal effectiveness. To learn more about these and other free CABA courses, call us on +44 (0)1788 556 366.

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