Unfortunately, the client does not use the book keeping package, and would have no idea about posting things online, his knowledge is very limited. This is going to be a problem for customers who are not too savvy with technology.
I get it now. Thanks so much.
I do understand what you are saying and that would be great. I just can't get over the point of if a human has already entered it onto a computer (albeit not in the Sage system), that I am supposed to electronically transfer it into Sage from that system and not physically type it again. Otherwise I could simply take the printed copies of the sales invoices from Excel and type them directly into Sage individually. I will have to ponder on all this, as I just can't get over that one point. Thank you for your response Duggimon
Duggimon, re-typing the figures into a spreadsheet from what I have read is what MTD is making us avoid - not re-typing anything and instead using a template or middle ware to import the information typed the first time. I actually don't think you can re-type an entry. So if the client has typed the information into Excel as an invoice in a template in there. My understanding is that I would have to extract those figures using formula (certainly after the soft landing), to bring the figures in.
The client only inputs the customer invoices into Excel. All the purchases, Direct debits and bank reconciliation is done in Sage.
Many thanks Johnt27, the person I spoke to at Sage didn't want to take me on at all, they just kept repeating that millions of companies can't be wrong doing it the way they described.
This evening I was at a CPD event with a guy talking about the Reverse Charge for VAT and I enquired with him about this, and he agreed. The soft landing period will cover you doing this. But after 12 months you will have to use a link such as a formula to populate the cells that are on the templates or middle ware sheets.
My feeling has always been that is a disallowable expense for tax purposes. I just wanted to be sure by checking it out, with the Director being named as well as the Company, in case that changed things. Thank you everyone for your help.
Thanks for your replies.
What has happened is that person A (The Seller) incurred legal costs when suing Person B (The Holding Company) and Person C (The Director and Guarantor).
The Holding Company (Person B), paid thousands to reimburse legal costs to Person A (The Seller), but on the County Court Order, there were 2 Defendents named (Person B the Holding Company) and Person C (the Director who was guarantor).
My question is really, can I put the whole reimbursed legal costs paid to the seller (Person A), by the Holding Company (Person B), as in my view the reason for late payment was that some sort of squabble ensued prior to the court action, and the Director (Person C) delayed matters.
The Court order states that the Defendants are to pay etc.....
I am pondering whether none, half or all of these legal costs can be claimed as an allowable expense for tax purposes within the Ltd Company (Holding Company). Or should the fees paid go against the Directors Loan Account?
Thanks in advance.
That's what they said to me on the technical MTD helpline too!
I think your confusing things.
The digital link is the point when the hard copy invoice gets recorded to sage. If the client wants to keep record of sales on a spreadsheet that's separate.
Im guessing they don't file their own vat returns but send you the info, so the digital link is when you input the invoice in to sage.
After posting the original question here about a client using Excel as a template to raise sales invoices, I finally received a call back from an MTD Technician in the HMRC VAT department, who said that under section 3.2.1 (Digital links) where it states
'A digital link is one where a transfer or exchange of data is made, or can be made, electronically between software progams.'
…..and that by putting figures into a template in excel (a compatible software package), this information would have to be converted to a CSV to import into Sage as an example, and that I am not permitted to enter the sales invoices manually from hard copies that have been printed from Excel.
I have also read further on amongst the answers, and someone else has been verbally given the same information as below:
By Di 21st Feb 2019 14:31
I have spoken to the vat helpline and they said that if the invoices were written up manually by the client and I then key them into MTD software, that was acceptable. However if my client kept invoices on an excel template in any form I could not then key them in again, there would have to be the digital link between excel and the software. How many of us have clients whose sole concern is raising sales invoices in the simplest manner possible and letting us sort out the rest. I do know that if we let the clients loose on all areas of the software we are going to be spending ages trying to sort out the mess!
Therefore I can only conclude that the client will have to use WORD going forward for sales invoice templates, however, HMRC say that inciting the client to use an incompatible package in light of the Excel digital link, would be going against MTD rules, to get round this.
This is so frustrating as a lot of clients just aren't computer literate enough to deal with this and its going to take so much more time on our part sorting it out.