It is a requirement on the software actually doing the transmission, though I suppose if the bridging software required you to include certain data in the spreadsheet and you did not or supplied incorrect information.
I don’t think it would be classed as private information in the gdpr sense, much of it is transmitted with your browser with every request anyway. It is things like the size of the window, version of operating system, version of our software etc. If suddenly you start transmitting VAT refund requests from a different IP address using a different operating system and different software that will set off the alarm bells.
I was reading about use of drones in US agriculture. They take aerial photos and use image analysis to produce the spraying programs for the robotic vehicles to only target areas needed.
Paula Sparrow wrote:
I want that lawnmower!
What percentage would you estimate of businesses with over £83k turnover don't keep computerised records (including spreadsheets) ?
From an HMRC breakdown into turnover bands of 3.3m self-employed returns filed in 2014-15. As the £83k is part of the way through one of the bands I interpolated assuming a binomial distribution. It could be nearer 96% but is between 95% and 98%. That was 2014-15, turnovers may have changed.
For 97% of sole traders it will be April 2019 at the earliest. The current April 2018 mandation is for the 3% that have turnover over £83K, the vast majority of which are probably already keeping their books on a computer.
Are there many trades at that turnover level that have chosen not to incorporate already ? I think next April will be quite industry specific - professions where incorporation is not allowed.
You will need to keep records electronically. Whether you decide to do that in a spreadsheet, or in package A or package B is not really an uncertainty. I was joking about just taking a photo of paper records.
If they are below £83k, you or they, once a quarter will need to transmit two figures, turnover and allowable expenses. You could probably get away entering total expenses quarterly and adjust for disallowed once a year. I don't think a full time data entry clerk will be needed.
They however will be required to keep their records "electronically". writing them on a piece of paper and then taking a photograph with their phone is unlikely to count, so you may be moving them over to some spreadsheet or other record keeping.
Or too few depending on your view point !