Member Since: 14th Mar 2011
With over 20 years of experience in helping companies improve efficiency and productivity levels Torben Halvorsen is a professional specialized in helping companies and accountancy practices to gain competitive business advantages. This is done by implementing strategies and IT solutions that save time and money which translates into a significant reduction of unnecessary operational costs.
Torben decided to focus on how IT can help the accounting sector after quitting working as an auditor in Price Waterhouse back in 1996. Know-how, expertise and a thorough understanding about the challenges accounting companies and professionals face, led Torben Halvorsen to create PaperLess. Currently giving competitive advantages to thousands of users across Europe, the software envisioned by Torben is helping companies to improve the efficiency of their accounting systems by:
- Electronic document flow
- Automatic invoice recognition
- Invoice approval and archiving
- Online document collaboration between accountant and client
- Document archiving
This professional is currently also responsible for the integration between PaperLess and an array of different accounting software: Sage 50 Accounts, Sage 200 Business Suite, SoftOne Professional, UNIT4 Multivers, DI-Business, Mamut Business One, Microsoft Dynamics NAV and AX, Exact Globe and Eyesel Business Suite, etc... This thorough process led by Torben Halvorsen aims to ensure a fast setup of all system features including the newly released document management, online document approval and automated invoice processing functionalities.
He worked together with accountancy practices to develop a system tailored for their business area which allows these professionals to share information with their clients electronically in a way that is smart, simple and secure for both parties. Results shows that this small business accounting solution ensures a very attractive ROI for both the client and the accountancy practices.
Torben Halvorsen set up PaperLess in Oslo, Norway, in 1997 and the software has been installed and run on over 1700 client sites in Europe. In 2009 the organization made a strategic decision to move its headquarters to Malta, with offices in Norway, while expanding new territories in the United Kingdom, The Netherlands, Sweden and Ireland. In 2009 the organization made a strategic decision to move its headquarters to Malta, with offices in Norway, while expanding new territories in the United Kingdom, The Netherlands, Sweden and Ireland.
PaperLess is the market leading product in Scandinavia for both accountants and accounting departments who want to save time and reduce the costs of managing business documents throughout the organization. Currently PaperLess has been experiencing significant growth rates in the UK where accounting companies and professionals are increasingly aware of the importance that electronic document management has for the success of their business.
Business Development Executive PaperLess Europe Limited
24th Apr 2014
The costs of going PaperLess
I saw your question regarding the costs of making the switch from paper to digital and how the process works. Regarding the prices well that really depends on the supplier you will deal with but I can assure you that it is pretty affordable and don't worry you don't have to be there scanning documents all day because our goal is to make it as automatic as possible.
Basically all you have to do is set the rules and based on document recognition the software will automatically store the documents and trigger the workflows you set.
Feel free to contact me for more information and I hope I could help.
9th Aug 2012
Yes many would like to be PaperLess. For bookkeepers and accountants there are many opportunities to Save time, Increase profit, and Reduce risk.
Scanning is no real hassle when you compare the time saved by capturing the document and data first, before processing. This using Capture to Process as a document management model which is far more efficient than how many people may envisage document management which is described as Scan to Archive, i.e. dealing with the paper and then archiving it electronically.
We show people how to deal with paper clips & staples really easily; and as PaperLess controls your scanners user interface you can quickly capture the documents you need too.
Two screens? Another myth. All you need is an application that is designed to work with your accounting solution with one monitor.
Lose paper? Eliminate that problem, and duplicate postings, and time lost when clients want a copy of their paperwork.... You can see how on video when you join the PaperLess community.
25th Jul 2012
Accountants using Sage 50 for their clients
There is also another option that Accountants could consider when using Sage 50 with their clients.
PaperLess offers the clients of Accounting practices the ability to use PaperLess via the Internet as follows:
Upload documents to PaperLess (most file formats including scanned paperwork)Prepare the accounting transaction (or the Accountant can offer to do this) - automatic invoice recognition can also be used to reduce manual data entry when PaperLess reads the document image and automatically prepares the transaction.Post the transaction into the Accountants Sage 50 Accounts (or the Accountant can offer to do this)Search and view the transactions from Sage 50 with the document imagesUse Document Flow to manage an approval process prior to processing a transactionArchive all other non-accounting documentation is a separate document archive
The recurring costs are closer to the "pure cloud accounting applications" that are mentioned which are much lower than the prices quoted for Sage 50 Accounts Hosted.
PaperLess also integrates with other accounting applications but this additional option may be useful to Accountants who want to ensure that there clients are able to keep accurate records and share them easily with their advisors.
7th Feb 2012
PaperLess Practice Waves
I think that another factor that could be added into the debate is Risk Management.
With Workflow management in place within a practice there is the opportunity for Risk Management and the reduction of the risks associated with loss of documentation, even if it is a temporary loss.
Security is a further issue as it would seem perhaps reasonable to ensure that User Right control over the potential deletion of documents, and Access Control over who can access certain documentation would all be manageable within a practice wide system.
25th Jan 2012
Paper Free or Less Paper
@asimpsoni I think you make a good comment about the expectation of a paper free environment.
It is a conversation we have many times, as our expectation is for less paper, which means saving time on locating files, and also processing a digital image in preference to always being attached to your paper files whilst involved in a business process.
I, and many others, work happily with one screen, two screens does have its advantages, but tends to come after you experience just how much more efficient it is to work with digital images rather than the paper based systems and processes.
"Scan and Archive" is far less efficient and offers lower ROI than "Capture and Process" as a methodology in our experience.
23rd Jan 2012
Issues not relevant to sole practictioner
Adrian, I agree with you totally, my comments were in the wider sense a response to John's article.
I do believe though that sole practioner's face different issues in regard to security and back up, especially if working at home for instance; and I am sure that these subjects have been adequately covered in various threads.
23rd Jan 2012
There certainly does seem more interest in Accountancy practices being free from the burden of paper within their organisation.
Consistency and security as mentioned by Kevin Salter are essential and it is important to be able to manage your risk to data going missing.
Some key points that we have seen being considered by Accountants in practice are:
Restriction of access to clients data per userRestriction of access to a document per userDigitise on receipt - then process on screenAvoid anything that duplicates documents either digital or paperKeep an audit trail, who did what on which documentCollaborate with your clients onlineIntegrate your solution with other applications (Accounting, Tax and CRM)Review all processes in the light of new technologyUse technology help rather than make life more complicated
9th Jan 2012
Less rather than none
I think your list of the analogue is interesting as is your perspective. It is a list for thought and reflection for sure, and perhaps it is good to do this regularly as our business environment changes.
But this conversation is quite old; for instance when we wrote about World Paper Free Day we said "In 1975 Business Week reckoned that by 1990 most record handling would be electronic".
But of course that bold prediction still has failed to materialise 20 years later.
For me it is Less Paper rather than no paper that is a reasonable objective.
Clients requirements and expectations are paramount surely?
For some clients they would rather see a beautifully bound set of accounts handed to them personally whilst others would prefer never to see them and believe it is a waste.
Some clients want to deliver a bag of receipts, others will want to scan everything in a deliver digital records.
Internally in each practice there may be much time saved with reduction in waste and costs by using the best technology to make processes efficient, and for those clients that need it there are ways to enable them to trade with their accountants electronically.
Importantly, for those clients that want to use paper the practice can use technology to reduce the burden the client's paper gives them, and then return it to them for them to struggle with how to store it!
6th Jan 2012
Can your accountant help with accounting software?
Many accountancy practices recommend bookkeeping applications both online and offline for their clients, and will support them in how best to keep compliant records.
I believe choice is essential so that clients can run their business in the way that suits them, but achieves compliance and efficiency for the accountant. Whatever system is chosen it needs to suit the needs of the business now, and there needs to be an effective upgrade path for the future.
For example PaperLess enables the accountancy practice to offer several options to the client so that they can maintain accurate business records to keep them compliant and informed:
Client's users scan the documents(receipts, invoices etc) and delivers them over the internet to the accountant who then completes the bookkeeping by preparing transactions in PaperLess and posting them directly into their bookkeeping system. Client's users have access to all transactions and digital images of documentation online depending on their user rights.Client's users prepare accounting records for each scanned document(using automatic invoice recognition to reduce manual data entry) and then the accountant checks the records and directly posts the transactions into their book keeping system (no re keying of data). Client could use workflow procedures over the internet to approve invoices for payment before the accountant posts them.Client uses PaperLess integrated with their book keeping system and then the Accountant uses the Internet to access documents and transactions and provides their services to the client.
I hope that helps.
23rd Nov 2011
PaperLess Accountancy Practice
I believe could be easily used by any Accountancy Practice that wants to review where they are now and look to the future to where they wish to be in relation to Customer Service.
Technology is certainly a help when chosen well and implemented strategically, but I also believe it takes some paradigm shifts within the organisation to achieve the real benefits that are on offer.
If I had to pick three that were relevant to us at PaperLess they would be Remote Working - PaperLess Office and Collaboration - that all falls within what we off the PaperLess Accountancy Practice.