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ExSafe launches secure online file management and storage service

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21st Nov 2007
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Dangerous data losses can be prevented with a new online storage service called ExSafe. John Stokdyk reports.

Developed for corporate spreadsheet management by Irish software house ExSafe (formerly known as ROIsoft), ExSafe currently handles Excel spreadsheets and Word documents. The online system takes control of the user's desktop application and ensures that the files produced are stored in secure hosted repository, explained chief executive officer Tony Prylowski.

"While other spreadsheet management vendors are more concerned about control, security and management is where we have shone. We store the documents as objects in a structured database that becomes a repository that allows collaboration on the content in a secure environment, so you don't need servers, back-ups and discovery tools," he said.

ExSafe eliminates the need to send files in emails or on disk to prevent external leaks, and also ensures that changes are not made inadvertently by unauthorised users.

According to Pyrlowski, ExSafe binds the desktop to the net in new way, giving enterprise-wide control without the need to learn a new application. "Once a spreadsheet is stored in ExSafe, it forces the user to use our system. If you send it to another individual, the spreadsheet is still located in the database. The recipient can open it in Excel, connect to the server and the file is there available for them to download."

Recent high profile data losses only serve to reinforce the need for secure data management systems such as ExSafe, Pyrlowski argued. An internal ABN AMRO spreadsheet containing 5,500 social security numbers has been published on a peer-to-peer network, and even more spectacularly, HMRC lost a pair of disks containing personal details on 25 million UK citizens."The ABN AMRO case wouldn't have happened with our system, because we encrypt content," Pyrlowski said.

"With HMRC, I presume the problem is more process-oriented. They clearly don't have proper systems in place. The days when some could download a database to a couple of disks have gone long ago - or they should have. If [HMRC] had our system, that end-user data is locked down."

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